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081098 CC WS Min . . . ~ CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING MONDA Y, AUGUST 10, 1998 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD IMMEDIATELY FOLLOWING EXECUTIVE SESSION MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Dahlberg called the meeting to order at 10:00 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers Stover, O'Neill, Garfunkel and Champa; Administrator Hurm; City Engineer Larry Brown B. Review Agenda Mayor Dahlberg reviewed the Agenda for August 10, 1998. The agenda was approved as submitted. 2. DISCUSSION ON BADGER WELL HOUSE IMPROVEMENTS City Engineer Brown explained the proposed building is very simplistic. He pointed out as a part of the feasibility report, it was determined it would cost an additional $29,030 to construct additional parking immediately west of the well building. Brown felt this cost to be excessive in that this would provide only seven additional parking stalls. Brown explained that based on a Water Cash Flow Analysis which has been completed, the City can comfortably afford this expenditure. Brown further explained the existing building is a pole barn construction. The existing tank is to be removed and a decision will have to be made whether to have the contractor salvage the tank or attempt to sell it to another city. If it were to be sold to another city, the tank would have to be pressure rated and inspected which would result in some cost to the City. This will be considered during the design process. Councilmember Stover recalled at one time there had been discussions relative to demolishing the Badger well and discontinuing its use. At that time it was determined it would be more expensive to demolish it than to improve it. Brown noted there is a need for the additional capacity given the contract with the City of Victoria. There have been interconnections for backup as well. Councilmember O'Neill commented he is opposed to expending additional funds on parking for the Southshore Center. He stated he would not be opposed to donating the land, however, the costs should be shared equally. Councilmember Garfunkel noted his agreement. Councilmember Champa felt the parking lot could be done at any time and it would not be any less expensive to do the work at this time. If it is determined additional parking is needed in the future, that issue can be addressed at that time. Councilmember Stover asked if the existing location is the desired location for the well house. Brown explained he is trying to minimize costs by working with the existing structure. . CITY COUNCIL WORK SESSION MEETING MINUTES AUGUST 10, 1998 - PAGE 2 Mayor Dahlberg stated he would like to tour the well house building. He commented he is not sympathetic to the aesthetic concerns, however, it was his understanding the major concern relates to functionality. Brown stated there is drainage on the east side which runs through the chlorine room. He explained he is attempting to pursue some remedies through the bonding company with the Southshore Center along with some drainage issues relative to the Center itself. Brown stated it inevitable a chlorine scrubber will have to be purchased at a cost of approximately $100,000. In addition, the building is nonconforming. Councilmember Champa questioned whether the building will have to be brought into conformance once a building permit is issued. Councilmember Stover felt the fact the building is nonconforming to be one of the most significant issues. Mayor Dahlberg pointed out the building has been grandfathered in and he would be hesitant to spend taxpayer funds to bring the building into conformance. Councilmember Stover noted this is Water Fund money as opposed to taxpayer funds. Brown stated it is not a imperative the building be rebuilt, however, it does have some functional problems. There are now some problematic technical issues as well. Mayor Dahlberg stated the $200,000 of Water Fund money could be utilized to buy down the bonds at a faster rate which would possibly permit all other aspects of the water system to be improved at a quicker rate. Councilmember Champa commented he would like information relative to the chlorine scrubber system as well as the time table involved. Brown explained the City is faced with guidelines which mandate a chlorine scrubber will be required. Councilmember Champa noted the chlorine scrubber is a $100,000 expense to be installed in the existing building. There would also be expenses involved in maintaining, updating and testing the system. Brown explained installing a chlorine scrubber in the old building, over the life of the chlorine scrubber, will cost more per year. It was noted that in either the existing building or a new building, as the code changes, a chlorine scrubber may still be necessary. Under these circumstances, Councilmember Champa stated he would be in favor of utilizing the existing building. Mayor Dahlberg asked whether it can be documented it would be substantially more expensive to maintain the scrubber in the old building. Brown explained there may be a point where it is not cost effective to rebuild the building. Mayor Dahlberg noted as long as the Water Fund is in good shape, that would be an argument for rebuilding the structure. Mayor Dahlberg stated he would like to discuss this matter further. Councilmember Champa stated he would like to see data on bringing the existing building into a working condition for the next ten years. He stated he would like to tour the existing building as well. Mayor Dahlberg noted his preference to be cautious to preserve the fact the Water Fund is in good condition. It was agreed to tour the Badger Well Building on Monday, August 17, 1998, at 6:30 . p.m. prior to the Work Session meeting. . . . . . . CITY COUNCIL WORK SESSION MEETING MINUTES AUGUST 10, 1998 - PAGE 3 3. ADJOURNMENT O'Neill moved, Champa seconded adjourning the Work Session at 10:45 p.m. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: ,rj' () / i/t/'- {/tfJ~ TdM DAHLBERj MAYOR JAMES