081798 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION MEETING
MONDA Y, AUGUST 17, 1998
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Dahlberg called the meeting to order at 7:00 p.m. and reported the Council met in Executive
Session from 6:30 to 7:00 p.m. to review the status of litigation matters with the City Attorney.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; Administrator Hurm;
City Engineer Larry Brown
Councilmembers Stover and Champa
Review Agenda
Absent:
B.
Mayor Dahlberg reviewed the Agenda for August 17, 1998. The agenda was approved as
submitted.
2. 7:00 . 7:30 p.m. TOUR BADGER WELL HOUSE
3.
7:30 . 8:00 p.m. INTERVIEW WITH GARRETT LYSIAK,
COMMUNICATIONS SPECIALIST
Administrator Hurm introduced Garrett Lysiak and suggested the Council consider hiring Mr.
Lysiak as a professional consultant for assistance in drafting an ordinance relative to the location of
telecommunications facilities in the City of Shorewood.
Mr. Lysiak explained he currently represents several other municipalities relative to the
telecommunications issue. He briefly reviewed his experience and qualifications and outlined the
issues which will need to be addressed relative to the location of telecommunication facilities within
the City.
Mr. Lysiak reviewed his fees for this professional service and explained all of his work will be
performed on a time and material basis. He stated he will not charge for telephone calls and
encouraged the Council and staff to call him regarding any other issues in which he may be of
assistance.
It was noted the Council approved a contract for a telecommunications specialist at the August 10,
1998, meeting of the City Council.
CITY COUNCIL WORK SESSION MEETING MINUTES
AUGUST 17, 1998 . PAGE 2
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4.
8:00 . 9:00 p.m. DISCUSSION OF EMERGENCY PREPAREDNESS
ORDINANCE AND PLAN
Chief Rick Young and Sergeant Bryan Litsey were in attendance to address the Emergency
Preparedness Ordinance and Plan. Administrator Hurm explained Chief Young and Sergeant
Litsey have been working with the other Emergency Management Directors over the past two years
establishing the Lake Minnetonka Regional Emergency Management, Preparedness Planning and
Review Committee. The committee has developed a plan which will be presented for adoption to
each of the 14 cities involved.
Chief Young explained as a part of the regional plan, it will be necessary to pass an ordinance.
Each city currently has an ordinance which is required by State law, however, this ordinance is
much more detailed and may be tailored as each City sees fit.
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Hurm pointed out when the Chief of Police assumes the role of Emergency Management Director,
it would be customary for him to assign his duties as the Chief to his second in command since
these are two separate jobs.
Hurm explained the responsibilities of each position, such as Mayor and Councilmember, should
be reviewed to ensure each person is comfortable with the responsibilities which are assigned to
them. It is anticipated a table top simulation will be conducted at some point.
Chief Young noted another positive aspect of the plan is that in the case of a disaster type situation
in Shorewood, the other Emergency Management Directors would come to Shorewood to assist
just as Shorewood would respond to the needs of another member community.
Mayor Dahlberg questioned whether simulations are required. Chief Young noted the City is
required to exercise its plan once per year. It is also required that a full scale exercise be completed
every four years. Chief Young noted a full scale exercise was completed approximately three years
ago out on the lake.
Mayor Dahlberg asked what the most serious disaster would be to occur in the City. Chief Young
felt perhaps a chemical spill would be the most disastrous since this requires notification and
possible evacuation of residents upon very short notice.
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Mayor Dahlberg stated he would like to see a matrix which would include a list of the type of
situations which are contingently possible and judge subjectively the probability of each situation.
He felt this would assist the City in being better prepared for a particular situation if it should arise.
Mayor Dahlberg felt it would be important to determine which situation would be most probable
and the most disastrous. These two variables would then be multiplied by each other to arrive at a
score. The disaster with the highest score is the one which the City must be prepared for because
the return on the investment would be the highest return possible resulting in the most lives saved.
Chief Young explained some sort of exercise must be performed yearly. Councilmember O'Neill
questioned whether it would be detrimental to simulate the most serious disaster rather than the
smaller situations which can arise. Chief Young did not feel this to be the case.
Hurm suggested the Council routinely conduct a work session in January of each year to review
and discuss the Emergency Preparedness Plan.
Mayor Dahlberg stated he would like to see the matrix as soon as possible so that a schedule can
then be set relative to table top simulations of the three most probable disasters.
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CITY COUNCIL WORK SESSION MEETING MINUTES
AUGUST 17, 1998 - PAGE 3
Chief Young noted the Police Station is currently designated as the Emergency Operating Center
given the facilities and equipment available at this site. Each City Hall is designated as the alternate
Emergency Operating Center.
Hurm pointed out the Emergency Management Director is in charge. He then reviewed the
responsibilities of the Mayor and City Council in detail and suggested these be reviewed and
discussed in a January work session.
Mayor Dahlberg expressed concern there is not a clear line of authority during an emergency of
public safety resources.
Engineer Brown commented there is a system in place with Hennepin County. He pointed out
Hennepin County was of great benefit during the storms this summer. Chief Young also felt
Hennepin County to be an excellent resource and pointed out there are County Staff who work
specifically in this area on a full time basis.
Mayor Dahlberg observed that: "When a disaster takes place and the Chief of Police takes over as
the Emergency Management Director, it is a chain of command situation, and the authority of the
Emergency Management Director must be clear. We cannot have the cities arguing over authority. "
5. 9:00 p.m. DISCUSSION ON MUNICIPAL CODE SECTION 904.09
PROHIBITED DISCHARGES INTO THE SANITARY SEWER
It was agreed this matter will be discussed at a future meeting.
6. ADJOURNMENT
Dahlberg moved, O'Neill seconded adjourning the work session at 9:00 p.m.
Motion passed 3/0.
RESPECTFULL Y SUBMITTED,
Cheryl WalIat, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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