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092198 CC WS Min . . . CITY OF SHOREWOOD JOINT CITY COUNCIL/PARK COMMISSION WORK SESSION MONDA Y, SEPTEMBER 21, 1998 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1 . CONVENE CITY COUNCIL WORK SESSION Mayor Dahlberg called the meeting to order at 7:01 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers: Champa, Garfunkel, and O'Neill; Park Commissioners: Arnst, Dallman, Puzak and Themig; Park Planner: Mark Koegler; and Administrator Hurm Absent: Councilmember Stover and Park Commissioner Bensman B. Review Agenda Mayor Dahlberg reviewed the Agenda for September 21, 1998. The Agenda was approved as submitted. 2. PRESENT A TION BY MARK KOEGLER, PARK PLANNER, AND DISCUSSION ON PARK/TRAIL REPORT Mr. Koegler reviewed with the Council and Park Commission the current issues of the trail system and the various community involvement sessions held with the residents. He noted there is a strong interest in a trail system and in the usage and improvement of City parks. He stated that the information gathered from the community to date, leads the trail system development to be a "process." He noted that this process would allow for more flexibility and greater citizen input. Mr. Koegler stated that staff and the Park Commission have come up with a mission statement and a ten step process (attached and made a part of these minutes) for the Council to review. Mayor Dahlberg stated that the process that is being proposed gives ownership to the people involved, which is what the City of Shorewood desires. He thanked the Park Commission and all those involved for their effort and input. Councilmember O'Neill questioned what parameters the Council should be setting for the trail system. Mr. Koegler stated that this involves setting standards on items such as width, materials used, landscaping issues and location of trails. Chair Puzak stated that the Commission does not want to dictate the development of the trails. Rather, the Park Commission would like to leave the definition of the trails up to the neighborhoods while the Council would oversee the comprehensive management and coordination. Chair Puzak stated that the Commission understands that this process will be time consuming but believes that the end result will be a better trail system. Mayor Dahlberg and Councilmember O'Neill both agreed that this is a great end result for the City and its residents. JOINT CITY COUNCIL/PARK COMMISSION WORK SESSION MEETING MINUTES SEPTEMBER 21, 1998 - PAGE 2 . Councilmember Champa asked to review the mission statement as a group. Mayor Dahlberg asked for comments on the statement. Hearing none he stated that this item would be placed on the next Council agenda for any future comments and approval: RECOMMENDED STATEMENT OF COMMITMENT The Shorewood City Council and Park Commission recognize that residents have a substantial interest in establishing a trail system in the community. As a result, both groups are committed to establishing and carrying out an on-going process that with continuing public involvement, will identifY opportunities and address concerns resulting in the construction of trails were deemed appropriate by the community. Mr. Woody Love, a resident involved in the citizen's review group, stated that this was a very worth while process and that he was honored to be a part of the process. He suggested that the trails be developed in two phases. The first being a citizen input session for a decision and then a second phase for the actual design of the trail. Mr. Koegler stated that this is the process that is being proposed. . Administrator Hurm noted this process does not guarantee 100% of the residents will be satisfied with the trail system process. Mayor Dahlberg agreed and stated that often times resistance results in compromise and consideration. Administrator Hurm stated that if any difficult situations did arise, mediation services could be used. Councilmember O'Neill questioned the next step for the trail system process. Mr. Koegler stated the trail plan will go to the Park Commission to fill in the holes and address potential problems that were brought up by the residents. Commissioner Themig asked who would handle the brunt of the work for these issues. Councilmember Garfunkel stated that he would like to see the community and the Park Commission working together on any issues that arise. . . . . .. JOINT CITY COUNCIL/PARK COMMISSION WORK SESSION MEETING MINUTES SEPTEMBER 21, 1998 - PAGE 3 3. ADJOURN O'Neill moved, Champa seconded adjourning the work session at 7:47 p.m. Motion passed. RESPECTFULLY SUBMITTED, Heidi Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: ~~ KRISTI STOVER, ACTING MAYOR v ".. . . . Shorewood Trail Planning Process 1. Commitment to a community-oriented, grassroots trail planning process. 2. Data gathering. 3. Identify potential trail segments for consideration. Begin site evaluations and a working concept. 4. Public information on trail concepts. 5. Public involved by walking potential trail routes: . Identify problem areas . Incorporate comments . Complete site evaluation forms which include: ~ Comments on meeting any goals, objectives ~ Rationale for trail ~ Fiscal analysis - costs of options ~ Physical conditions and constraints ~ Public comments and trail walk observations .' -1. . . . Shorewood Trail Planning Process 6. Prioritize potential trail sites. Schedule consideration in CIP. 7. Inclusive trail design process - invite all area residents to participate. Offer staff and meeting facilitation assistance. The product is a package of recommendations within pre- established parameters. 8. Build a segment involving "neighborhood contacts." 9. Move on to the next trail segment in the CIP, repeating Steps 6-8. 10. Annually review all site evaluations forms (Step 5) and reprioritize in the CIP (Step 6).