121498 CC Reg Min
.
.
.
..
,
"
CITY OF SHOREWOOD
CITY COUNCIL MEETING
MONDA Y, DECEMBER 14, 1998
CITY COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1 . CONVENE CITY COUNCIL MEETING
Mayor Dahlberg called the meeting to order at 7:02 p.m.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers O'Neill, Garfunkel and Champa; Administrator
Jim Hurm; City Attorney John Dean; Engineer Larry Brown; Planning Director
Brad Nielsen; Finance Director Al Rolek.
Absent:
Councilmember Stover
B.
Review Agenda
Mayor Dahlberg read the Agenda for December 14, 1998. Councilmember Champa requested a
change in the order, moving #8, 9, 10 and 12 right after #5. Councilmember Garfunkel added
Item #13B, to review the memorandum from Planning Director Nielsen regarding the Proposed
Zoning Ordinance Amendment for Senior Housing. Administrator Hurm pointed out that there
were two sets of minutes to approve, regular minutes, and minutes for the Special Meeting on
December 7, 1998. The agenda was approved as amended.
2.
APPRO V AL OF MINUTES
A . City Council Regular Meeting Minutes . December 7, 1998
Dahlberg moved, Garfunkel seconded to approve the City Council Regular
Meeting Minutes of December 7, 1998, as presented. The motion passed 3/0
(Champa abstain).
B . City Council Special Meeting Minutes . December 7, 1998
Dahlberg moved, Garfunkel seconded to approve the City Council Special
Meeting Minutes of December 7, 1998, as presented. The motion passed 3/0
(Champa abstain).
3. MA TTERS FROM THE FLOOR
There were none at this time.
4 . PARKS . Report by Representative
Commissioner Mark Themig reported on the December 8, 1998 Park Commission Meeting as
reported in the minutes, highlighting the major issues being the multi-purpose facility at Freeman
Park and the trail planning process.
.
.
.
"
CITY COUNCIL REGULAR MEETING MINUTES
DECEMBER 14, 1998 . PAGE 2
5 . PLANNING . Report by Representative
Commissioner Neil Anderson reported on the December 1, 1998 Planning Commission meeting as
reported in the minutes, with the major issues being a traffic study and the recommendation of
Option #3 by the Planning Commission.
6. PRESENTATION OF FINAL DOCUMENT BY LAND CONSERV ATION
COMMITTEE
Mayor Dahlberg thanked the members of the Land Conservation Committee: Dean Riesen, Fred
Bruno and Frank Svoboda for the fine work done, and the detailed information gathered for this
report.
Mr. Dean Riesen then presented the final report by the Land Conservation Committee, as set forth
in the report submitted to the Council, including recommendations of the Committee. Staff was
advised to summarize the findings for the City newsletter.
Garfunkel moved, Champa seconded to accept the final report by the Land
Conservation Committee, in its entirety. Motion passed 4/0.
7. DISCUSSION WITH NEIGHBORHOOD ORGANIZATION REGARDING
LAND DONATION
Greg Larson, 25535 Orchard Circle, addressed the Council on behalf of the Eureka Road
neighborhood. The residents of this neighborhood propose to buy the land, which consists of
approximately 10 to 11 acres, west of Eureka Road, for permanent preservation. Mr. Larson
believes the actual address of this land to be 5400 Eureka Road, and the legal description to be Lot
52, Subdivision 133.
The property would be free to the City. Nearby residents will donate the purchase price. The
residents will work with the Minnesota Land Trust to purchase the property. They need a letter
from the City regarding their willingness to become a willing recipient of the property, and
agreement of the conservation issues. The two expenses to the City, as presented by Mr. Larson
would be:
1. To remove fill (approximately 2 dump trucks full) that was dumped there in the past.
2. Erect a sign for the property, designating it as ''The Eureka Neighborhood Open Space
Reserve. "
The land abuts the backyards of Councilmembers Champa and O'Neill. City Attorney Dean stated
that this is not a conflict of interest, and they may vote on this decision.
Administrator Hurm presented a draft letter to the Minnesota Land Trust from the City of
Shorewood, to proceed on this project.
Mayor Dahlberg expressed some concerns about the land being developed in the future. Attorney
Dean felt that with the inclusion of the Minnesota Land Trust in the agreement, the conservation of
the land is fairly safe. Even if the City did change their minds in the future, the Minnesota Land
Trust could stop development. Regarding public improvements, the City would need to reach an
agreement with the Minnesota Land Trust.
.
.
.
,
.
CITY COUNCIL REGULAR MEETING MINUTES
DECEMBER 14, 1998 - PAGE 3
Frank Svoboda, 25580 Nelsine Drive, also pointed out that some stipulations could be added to
this agreement to keep the land conserved. He also expressed hope that other neighborhoods may
consider taking the same action as the residents of Eureka Road have.
Mayor Dahlberg moved, Garfunkel seconded to direct Staff to send the draft letter
to the Minnesota Land Trust, and to proceed on this project. Motion passed 4/0.
8. CONSIDERATION OF A MOTION TO ADOPT RESOLUTION #98-108
APPROVING THE 1999 BUDGETS AND APPROVING THE 1998
PROPERTY TAX LEVY COLLECTIBLE IN 1999
Councilmember O'Neill stated concerns that not enough money is set aside for road reconstruction.
Possible sources of funding were discussed, but no agreement was reached.
Garfunkel moved, Champa seconded to Adopt RESOLUTION NO. 98-108.
"Approving the 1999 Budgets and Approving the 1998 Property Tax Levy
Collectible in 1999." Motion passed 3/1 (O'Neill opposed).
9. CONSIDERATION OF A MOTION ADOPTING THE CAPITAL
IMPROVEMENT PROGRAM (CIP), 1999-2003
Champa moved, Garfunkel seconded to Adopt the Capital Improvement Program
(CIP), 1999-2003. Motion passed 4/0.
10. CONSIDERATION OF RESOLUTION ADOPTING A CAPITAL
IMPROVEMENT BUDGET FOR THE YEAR 1999
Garfunkel moved, Champa seconded to Approve RESOLUTION NO. 98-109.
"Adopting a Capital Improvement Budget for the Year 1999." Motion passed 4/0.
11. CONSIDERATION OF A MOTION ESTABLISHING A POLICY ON
GENERAL FUND SURPLUSES
Administrator Hurrn explained that this is to direct any surplus in the General Fund, if existing, to
the Public Facilities Fund, as this fund has no source of revenue.
O'Neill moved, Champa seconded to Adopt Resolution #98-110 Establishing a
Policy on General Fund Surpluses. Motion passed 4/0.
12. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION
ESTABLISHING THE 1999 PAY SCALE
This motion establishes the pay scale for personnel, and insurance premiums for non-contract
employees. Councilrnember O'Neill raised concerns about the insurance premiums and the City's
contribution.
Mayor Dahlberg recommends dealing with the insurance contribution as a separate issue.
Councilrnember Garfunkel agreed and would like more information on insurance issues as they
pertain to the contract employees. Staff was advised to gather information and report on this issue
at the next Council meeting.
O'Neill moved, Garfunkel seconded to Adopt RESOLUTION NO. 98-111.
"Establishing the 1999 Pay Scale." Motion passed 4/0.
.
.
.
C'
CITY COUNCIL REGULAR MEETING MINUTES
DECEMBER 14, 1998 - PAGE 4
13. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION
APPOINTING Y2K COORDINATOR
Mayor Dahlberg moved, O'Neill seconded to Adopt RESOLUTION NO. 98-112,
"Appointing Teri Naab as Y2K Coordinator for the City of Shorewood." Motion
passed 4/0.
13B. REVIEW MEMORANDUM FROM PLANNING DIRECTOR NIELSEN
REGARDING PROPOSED ZONING ORDINANCE AMENDMENT
SENIOR HOUSING
Councilmember Garfunkel pointed out that this memo is not a final and complete list of the
concerns that the Council had regarding Senior Housing.
14. ADMINISTRATOR & STAFF REPORTS
A. Staff Report on DevelQpment Monitoring
Nielsen reported that the developer at Watten Ponds is trying to build without making custom plans
for each lot, as agreed. The Lundgren development is going well, sites are very clean, and look
very good.
Engineer Brown reported that the rock base for the roadway is down in the Christmas Shores
project, which means that the builder is able to pull a permit for a model home.
15. MAYOR AND CITY COUNCIL REPORTS
There was none at this time.
16. ADJOURNMENT
O'Neill moved, Garfunkel seconded to adjourn the regular meeting at 9:48 p.m.
subject to approval of claims. City Council to reconvene to an Executive Session
at 9:55 p.m. Motion passed 4/0.
RESPECTFULL Y SUBMITTED,
Kristine Kitzman, Recording Secretary
TimeSaver Off-Site Secretarial, Inc.
TOM