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030899 CC Reg Min• CITY OF SHOREWOOD CITY COUNCIL CHAMBERS CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDAY, MARCH 8, 1999 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:16 p.m. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, and Lizee. Councihnember Zerby arrived at 7:26 p.m. Also present, Administrator Jim Hurm, Planning Director Brad Nielsen, Finance Director Rolek, City Engineer Brown, and City Attorney Gary Van Cleve. Absent: Councilmember Stover. B . Review Agenda Mayor Love read the agenda for March 8, 1999. He suggested, due to weather conditions, the agenda be amended as follows: Consent Agenda discussed later during the meeting, Park and Planning reports be removed, and Items 11 and 12 be tabled to the March 22 meeting. • Garfunkel moved, Lizee seconded, to approve the amended agenda. Motion passed 3/0. 2. APPROVAL OF MINUTES City Council Regular Meeting Minutes - February 22, 1999 Lizee moved, Garfunkel seconded to approve the City Council Regular Meeting Minutes of February 22, 1999, with the following correction on Page 3, Paragraph 10: He also pointed out that the DNR funding may not be available for Shorewood, . because the funding would be very competitive. Motion passed 3/0. 3. CONSENT AGENDA This item was considered after Item #7 on the agenda. 4. MATTERS FROM THE FLOOR No one was present for this item. 5. PARKS - Report by Representative This item was removed from the agenda. • 6. PLANNING - Report by Representative This item was removed from the agenda. CITY COUNCIL REGULAR MEETING MINUTES MARCH 8, 1999 - PAGE 2 • 7. UPDATE ON SOUTHSHORE CENTER ACTIVITY FOR 1998 - JOYCE FLURY, CENTER DIRECTOR Joyce Flury, Southshore Center Director, gave a recap of the 1998 activities at the Southshore Center. She reviewed the materials provided in the packet regarding usage, meals served and transportation provided. She reviewed the challenges they face, specifically regarding funding. She also thanked the City for its cooperation during the past year, and specifically the City's help with snowplowing. Mayor Love commented on the recently held Trail Open House at the Center and suggested brochures be available during these meetings to make the public aware of the Center's rental opportunities. Councilmember Zerby arrived at this time. 3. CONSENT AGENDA Garfunkel moved, Lizee seconded approving the Motion contained on the Consent Agenda as presented, and Adopting the Resolution therein: A Motion to Adopt RESOLUTION # 9 9 - 015 "A Resolution Approving a Conditional Use Permit for Minnewashta Elementary School." Applicant: Independent School District 276 Location: 26350 Smithtown Road • Motion passed 4/0. 8. CONSIDERATION OF A MOTION REGARDING A REVISED JOB DESCRIPTION - LIQUOR STORE MANAGER Councilmember Garfunkel acknowledged the resignation received from the current Liquor Store Manager, Bill Josephson, effective June 30, 1999. He stated the Liquor Committee recommends restructuring the organization to include a full-time liquor operations manager, who would be in charge of day-to-day operations of all three stores. He noted the Committee would like to hire an individual familiar with the retail liquor operation. He pointed out the job description for the assistant manager may change based upon the recommendations of the future operations manager. Garfunkel moved, Zerby seconded to approve the revised Liquor Operations Manager job description as presented. Motion passed 4/0. 9 CONSIDERATION OF A MOTION AUTHORIZING PUBLICATION AN ADVERTISEMENT FOR FULL-TIME LIQUOR STORE MANAGER OF Lizee moved, Garfunkel seconded to adjourn to authorize advertisement of a full- time Liquor Operations Manager position. Motion passed 4/0. Councilmember Garfunkel explained the position would be advertised through the Minnesota Municipal Beverage Association and through the normal advertising media utilized by the City. He noted that Bill Josephson will be helping with the selection process and through the transition • period. CITY COUNCIL REGULAR MEETING MINUTES MARCH 8, 1999 - PAGE 3 10. CONSIDERATION OF A MOTION AUTHORIZING REPLACEMENT OF • COMPUTER EQUIPMENT Administrator Hurm reviewed the memorandum regarding replacements. He noted this is not part of the normal budget process for the year, but because of the frustration experienced by staff with the computer system, it was decided the replacement would be best at this time. He added there is a balance of $14,500 in the Capital Budget for office equipment, which will be replenished over the next five years. He stated this type of purchase is what the fund was intended for. The balance will cover the entire cost of replacement. Engineer Brown commented that due to the cross -platform of Macs and PCs, network administration has been very time consuming. He felt it was most cost effective at this time to replace the remaining Macs with PCs as was stated in the original technology plan. Garfunkel moved, Zerby seconded to accept the recommendations regarding replacement of computer equipment and Internet service, as contained in the report. Motion passed 4/0. Councilmember Zerby asked about the usage of the second laptop for the Council Chambers. Engineer Brown reported this machine will be connected to the LCD and used for presentations. He noted the Macs were not compatible with the LCD projector and added less time will be wasted with conversation of documents for usage in presentations. Councilmember Zerby supported the changes regarding the Internet service provider and improvements to the HomePage. • Councilmembers directed staff to dispose of the equipment in the most cost effective way. 11. CONSIDERATION OF FUTURE LAND CONSERVATION RECOMMENDATIONS This item was tabled to the March 22, 1999 City Council meeting. 12. DISCUSSION ON COMPREHENSIVE PLAN - TRANSPORTATION CHAPTER This item was tabled to the March 22, 1999 City Council meeting. 13. ADMINISTRATOR AND STAFF REPORTS A . Engineer's Report on Public Meeting Held on March 4, 1999 Regarding County Road 19 Improvements Engineer Brown reported on the public meeting held regarding improvements to County Road 19. He stated approximately 20 people were in attendance, and the majority opinion seemed to support Alternative 3 which is realignment of the intersection. The City's next step would be to relay this information to the County so they can proceed with the project. Brown stated staff will continue to monitor comments received at the City. Mayor Love stated he would like to further discuss enhancing the open space areas near the • improved intersection with plantings, such as is done in Excelsior. CITY COUNCIL REGULAR MEETING MINUTES MARCH 8, 1999 - PAGE 4 • Councilmember Zerby noted it helped residents in attendance to visualize the changes by reviewing the proposed alternatives on a map. He felt additional information should be included in the newsletter along with a map so those not in attendance are made aware of the proposed improvements. Mayor Love felt that would be appropriate and suggested additional information be put out on the Internet. B . Administrator's Report on Upcoming Meeting on March 12, 1999 Administrator Hurm reported there will be a meeting sponsored by the Minnehaha Creek Watershed District on Friday, March 12. This meeting is intended for administrators and engineers, but noted due to conflicts in scheduling, the City will not send a representative. He noted Hennepin County will be sponsoring a meeting that same date regarding Community Development Block Grant funds and the Consolidated Pool methodology. Mayor Love noted that City officials will be meeting with the Watershed District in the near future regarding upcoming projects, such as the County Road 19, during which time other issues can be discussed. 14. MAYOR AND CITY COUNCIL REPORTS Report on February 23, 1999 Fire Department Review Committee Meeting Councilmember Garfunkel recapped the meeting of the Fire Department Review Committee meeting held February 23. He stated the Committee discussed fire department response times. He • reported a representative from Hennepin County was in attendance to discuss ambulance service for the area. Mayor Love explained some of the reasons why service to the west side of the City is slower and stated additional discussion on the subject will continue and be reported back to the Council. Councilmember Garfunkel reported on the quotes received for the consulting service. He noted the Committee decided to utilize the services of Steve Finch for benchmarking services. Other Issues Councilmember Garfunkel questioned Engineer Brown regarding soil borings being conducted on Eureka Road. Engineer Brown responded those activities are happening in conjunction with the Eagle Crest development. Staff did respond to the resident who inquired, and the trucks were moved promptly. Planning Director Nielsen noted the Land Conservation Committee report recommended a follow- up committee to implement their recommendations. He noted there is a new program out through the Department of Natural Resources called "Metro Greenways", which provides money both for planning and land acquisition. He stated the deadline for nominations is March 15, and suggested the City pursue a six acre site on County Road 19 just north of the carpet store for acquisition through this program. • Mayor Love elaborated on the history of the site, including some of the problems with drainage on or near the site. CITY COUNCIL REGULAR MEETING MINUTES MARCH 8, 1999 - PAGE 5 • Councilmembers directed staff to submit the nomination. Councilmembers reviewed the status report prepared by staff. No other items were added to the list. 15. ADJOURNMENT Lizee moved, Garfunkel seconded to adjourn at 8• M. subject to approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED, ATTEST: OO LOVE, MAYOR 144�(� �/%� JAMAS C. HURM, CITY ADMINISTRATOR 0