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102599 CC Reg MinCITY OF SHOREWOOD CITY COUNCIL CHAMBERS . CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDAY, OCTOBER 25,1999 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 p.m. A. Roll Call Present: Mayor Love, Councilmembers Garfunkel, Lizee, and Zerby; Administrator Hurm; City Attorney Keane; Director of Public Works Larry Brown; and Planning Director Brad Nielsen Absent: Councilmember Stover B. Review Agenda Mayor Love read the Agenda for October 25, 1999. Lizee moved, Garfunkel seconded a motion to approve the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES • A. City Council Executive Session Minutes October 11,1999 Zerby moved, Garfunkel seconded approving the City Council Executive Session Meeting Minutes of October 11,1999 as written. Motion passed 4/0. B. City Council Regular Meeting Minutes October 11,1999 Garfunkel moved, Zerby seconded approving the City Council Regular Meeting Minutes of October 11, 1999 as amended: Page 3, add before second to the last paragraph: "About six written communications have been received and distributed to the City Council before this meeting. They will be placed in the official file which consists of a total of 43 written communications as part of the record." Motion passed 4/0. 3. CONSENT AGENDA Zerby moved, Lizee seconded approving the Motion contained on the Consent Agenda and Adopting the Resolution therein: A. A Motion to Approve the LMCIT Excess Liability Coverage and to Not Waive the Monetary Limits B. A Motion Authorizing Purchase of Additional Insurance Coverage for Year 2000 Events do C. A Motion to Approve Proposed 2000 Animal Control Contract with the City of • CITY COUNCIL REGULAR MEETING MINUTES October 25,1999 - PAGE 2 Orono D. A Motion to Adopting RESOLUTION NO. 99-093, "A Resolution Approving License to Sell Tobacco Products" E. A Motion to Adopting RESOLUTION NO.99-094, "A Resolution Establishing a Personnel Vacation Policy" F. A Motion to Adopting ORDINANCE NO. 358, "An Ordinance Amending Section 802 - Snowmobiles;" and a Motion Adopting RESOLUTION NO. 99- 095, "A Resolution Authorizing Publication of a Summary Ordinance." Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no public comments. 5. PARKS REPORT A. Report on Park Commission Meeting Held October 12,1999 • Commissioner Berndt reported on the Park Commission meeting held on October 12, 1999. She reported the skateboard park has been well received by other communities in the area. The Park Commission will meet to discuss maintenance of the trail and snowmobile and horse issues on the trail. Park user fees were discussed. B. Report on Policy Recommending Regarding Trails 6. PLANNING REPORTS Commissioner Woodruff discussed the request for multiple signage which was approved at the Planning Commission level. She noted window signage will be prohibited. Temporary signage will be regulated internally. Work continues on the Comprehensive Plan and, specifically, the Housing Chapter. A. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Multiple Signage Applicant: Shorewood Village Shopping Center, Inc. Location: 23680 State Highway 7 Planning Director Nielsen stated the Planning Commission recommended approval of the conditional use permit for multiple signage at Shorewood Village Shopping Center. The requirements for the permit have been met. Councilmember Lizee stated it was a good plan. • Lizee moved, Garfunkel seconded to approve a Motion Adopting RESOLUTION NO. 99- 096, "A Resolution Approving a Conditional Use Permit for Multiple Signage, Shorewood • CITY COUNCIL REGULAR MEETING MINUTES October 25,1999 - PAGE 3 Village Shopping Center, Inc, 23680 State Highway 7." Motion carried 4/0. B. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Subdivision/Combination (Lot Line Rearrangement) Applicant: Ron Smith Location: 20435/20445 Radisson Road Planning Director Nielsen discussed the request for a subdivision/combination which meets the requirements of the subdivision ordinance. The Planning Commission recommended approval as does staff. Mayor Love stated he is pleased to see there is resolution to this issue. Lizee moved, Garfunkel seconded to direct staff to prepare findings of fact regarding a subdivision/combination (lot line rearrangement). Motion carried 4/0. 7. GENERAL A. Consideration of a Motion to Adopt a Resolution in Support of Cooperative Efforts Among the Lake Area Cities to Meet the Area's Housing Needs Administrator Hurm discussed meetings held to discuss the area's housing needs. He stated a • resolution has been drafted by several area administrators to address the needs through cooperative efforts. Mayor Love discussed the importance of the cities working together to meet housing needs. Administrator Hurm discussed the involvement of the fourteen lake area cities. Councilmember Garfunkel was concerned about the decision making process of the group and its impact on Shorewood. He suggested ad hoc representation on the committee. Administrator Hurm assigned Chair Callies from the Planning Commission and Councilmember Lizee as representatives. Zerby moved, Lizee seconded adopting RESOLUTION NO. 99-097, "A Resolution in Support of Cooperative Efforts Among the Lake Area Cities to Meet the Area's Housing Needs." Motion carried 4/0. 8. ENGINEERING/PUBLIC WORKS A. Report on Striping Parking Lot - Southshore Center Engineer Brown reported on the parking lot striping at the Southshore Center. He stated a request was made at the last City Council meeting by the Friends of the Southshore Senior/Community Center. The intent is to rebid the project in the spring which should be a more favorable bidding climate. The Friends would like some temporary striping placed over the winter. He estimated the • cost to be $400-600. Funding would come from the local roadway fund. Mayor Love was concerned about the temporary striping. Bob Gagne was concerned about waiting • CITY COUNCIL REGULAR MEETING MINUTES October 25,1999 - PAGE 4 until spring and not having the work completed until summer. Councilmember Garfunkel was also concerned about the temporary measures. Engineer Brown stated the plan is to put it out for bids in February and would be able to complete the work when load limits come off in May. The striping wouldn't be completed until mid -June. Councilmember Lizee agreed with Mr. Gagne. There is a lot of activity at the Center. She thought it would be a good gesture on the City's part to complete the striping. She didn't think $400-600 was a lot of money to spend. Councilmember Zerby felt pedestrian safety might improve if the stripping increased the number of parking spaces. Lizee moved, Zerby seconded approving expenditure of funding for the striping at the Southshore Senior Center not to exceed $600 from the local roadway fund. Mayor Love stated he was not in favor of spending the money for temporary measures. Councilmember Garfunkel was in agreement that it wasn't showing lack of support. Motion failed 2-2. • B. Consideration of a Motion to Adopt a Resolution Approving Submittal for Mn/DOT Municipal Agreements Program, Year 2001 Engineer Brown discussed Mn/DOT's request and the City's involvement in Municipal Agreements Program. Staff is recommending the adoption of a resolution authorizing participation in the program. He explained why $50,000 was being requested. He stated the submittal is for the removal of the access onto Highway 7 and does not include the parking lot. Garfunkel moved, Lizee seconded adopting RESOLUTION NO. 99-098, "A Resolution Approving Submittal for Mn/DOT Municipal Agreements Program, Year 2001:' Motion carried 4/0. C. Consideration of a Motion to Adopt a Resolution Requesting Hennepin County Consider Removal of "No Parking" Restriction Mill Street Engineer Brown stated the County has indicated this is the first time they have had to consider a request for the removal of no parking. He noted the location. He explained how the no parking removal can be implemented by either the County or the City. He noted the County will have to research how it was originally implemented. The City is recommending the no parking remain unless improvements are made to the shoulder. This would be a request for the County to conduct research and would be neither endorsing nor denying the request. Councilmember Zerby stated we owe it to the citizens to move this along. Zerby moved, Lizee seconded adopting RESOLUTION NO. 99-099, "A Resolution • Requesting Hennepin County Consider Removal of No Parking Restriction on Mill Street." Motion carried 4/0. CITY COUNCIL REGULAR MEETING MINUTES • October 25,1999 - PAGE 5 9. REPORTS A. Administrator & Staff i. Report on Resignation of City Recorder Administrator Hurm reported that the City Recorder has submitted her resignation. The City will be advertising for a replacement. Administrator Hurm reported there is a deadline for submission of a grant application for the Metro Environmental Partnership Grant. He will be working with staff from MCWD on the application. Engineer Brown stated paving is scheduled for the T.H. 7 access closure project. The final paving will be done in Christmas Shores within the next few weeks. The overlays are down. He will be attending the Tonka Bay City Council meeting to discuss the County Road 19 project. B. Mayor and City Council i. Report on Fire Department Review Committee Meeting Held October 12,1999 Mayor Love stated there is a meeting of the Land Conservation / Environment Committee on October 26 to discuss Gideon Glen. He reported on the Fire Department Review Committee meeting held October 12 as well. A lot of issues were resolved at the last meeting. The committee will be considering several formulas and a possible joint powers agreement or special taxing district. He was encouraged by the progress made at the last meeting. Councilmember Lizee stated she would like to invite Mr. Pike to present the plans for the skateboard park at the first meeting in November. Administrator Hurm reported Mr. Pike would be meeting with the Design Committee and following that could give a presentation to the Council. 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Garfunkel moved, Zerby seconded adjourning the regular meeting at 7:53 p.m. subject to approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED, Clare T. Link Recording Secretary AT ST: C. HURM,