112299 CC Reg Min• CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 22,1999
MINUTES
1. CONVENE CITY COUNCIL MEETING
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Mayor Love called the meeting to order at 7:00 P.M.
A. Roll Call
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Present: Mayor Love, Councilmembers Garfunkel, Lizee, Stover and Zerby; City
Administrator Hurm; City Attorney Keane; Public Works Director/Engineer
Brown; Planning Director Brad Nielson
Absent: None
B. Review Agenda
Mayor Love read the Agenda for November 22, 1999. Councilmember Stover requested Item 3A
be removed from the Consent Agenda. The agenda was accepted as amended.
Zerby moved, Stover seconded, accepting the agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes November 8,1999
Lizee moved, Stover seconded, approving the City Council Special Meeting
Minutes for November 8,1999, as amended, on page 1, change "October 8" to "November
8. "Change roll call to show Stover arrived at 6:10 P.M., Change "Motion passed 3/0" to
"Motion passed 4/0," and the time of the adjournment from 7:37 P.M. to 6:37 P.M. Motion
passed 4/0. Garfunkel abstained due to his absence during the Special Meeting.
B. City Council Regular Meeting Minutes November 8,1999
Garfunkel moved, Zerby seconded, approving the City Council Regular Meeting Minutes
for November 8,1999, as amended, on page 3, delete "as has been the choice for the past
two years." and adding "In the past two years the trail has been plowed until December L '
Motion passed 5/0.
CITY COUNCIL MINUTES - NOVEMBER 22,1999
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• C. City Council Work Session Minutes November 8,1999
Garfunkel moved, Stover seconded, approving the City Council Work Session Minutes for
November 8,1999, as submitted. Motion passed 510.
3. CONSENT AGENDA
Zerby moved, Lizee seconded approving the Motions contained on the Consent Agenda &
Adopting the Resolutions Therein:
A. A Motion Authorizing Extension of Agreement for Cleaning Services for City
Hall and Public Works Facility (Removed from the Consent Agenda and
moved to Item 7)
B. A Motion Approving an Agreement for Prosecuting Services for the Years
2000 and 2001 and Approving a Letter of Agreement Regarding Forfeitures
C. A Motion adopting Resolution No. 99-103, "A Resolution Accepting
Bituminous Overlay Project Improvements."
D. A Motion Authorizing the Hiring of an Assistant Liquor Operations
Manager
• Motion passed 510.
4. MATTERS FROM THE FLOOR
There were no matters from the floor.
5. PARKS - Report by Representative
Report on Park Commission Meeting Held November 9, 1999
Co -Chair Dallman reported on the matters considered and actions taken at the November 9,
1999, meeting of the Park Commission (as detailed in the minutes of that meeting).
Mayor Love thanked Co -Chair Dallman for his comprehensive report.
6. PLANNING - Report by Representative
Director Nielson reported on the matters considered and actions taken at the November 9, 1999,
meeting of the Planning Commission (as detailed in the minutes of that meeting).
• He noted there would be a public hearing on the Housing section of the Comprehensive Plan.
CITY COUNCIL MINUTES - NOVEMBER 22,1999
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• A. A Motion to Direct Staff to Prepare Findings of Fact Regarding a
Conditional Use Permit for Six -Foot Fence in Setback Area
Applicant: Kirk Dickey
Location: Adjacent to 3221 Highway 7, Chanhassen
Director Nielson asked the Council to consider issuing the fence permit prior to the resolution
being completed so Mr. Dickey could complete the work on his fence before winter. Mr. Dickey
was in attendance and asked the same.
Zerby moved, Lizee seconded, Direct ing Staff to Prepare Findings of Fact Regarding a
Conditional Use Permit for a Six -Foot Fence in a Setback Area and Approving the
Issuance of a Fence Permit prior to the C.U.P. for Kirk Dickey, 3221 Highway 7. Motion
passed 5/0.
B. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Variance
for Two Houses on One Lot
Applicant: Kim Koehnen
Location: 6115 Seamans Drive
Director Nielson summarized his criteria for compliance with the Zoning Code. He noted the
applicant can request an extension past the six-month time limit for building/demolition as long
as the extension is requested prior to deadline.
• Ms. Koehnen was in attendance and stated she was glad to see this moving forward.
Zerby moved, Lizee seconded, Directing Staff to Prepare Findings of Fact Regarding a
Variance for Two Houses on One Lot. Motion passed 5/0.
C. A Motion to Approve a Preliminary Plat - Seamans Estates
Applicant: Kim Koehnen
Location: 6115 Seamans Drive
Director Nielson stated there is a question about drainage on the property. He noted the
Planning Commission requested the final plat be returned to the Planning Commission prior to
the City Council acting upon it. Engineer Brown explained the background on this question. He
noted the Minnehaha Creek Watershed District would not review a preliminary plat until it has
been acted upon by the City Council.
Lizee moved, Stover seconded, Approving a Prelimary Plat -Seamans Estates for Kim
Koehnen, 6115 Seamans Drive. Motion passed 5/0.
D. A Motion to Direct Staff to Prepare Findings of Fact Regarding a
Conditional Use Permit for Substandard Lot in Shoreland District
Applicant: Leo Slechta
• Location: 4205 Enchanted Lane
CITY COUNCIL MINUTES - NOVEMBER 22,1999
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• Director Nielson noted the applicants have revised plans to comply with Code elevation issues.
The City Forester will visit the lot in spring to determine damage to the trees on site. Mr. Slechta
was in attendance, and Mayor Love suggested that he check on liability issues with the company
that may have damaged the trees.
Stover moved, Zerby seconded, Directing Staff to Prepare Findings of Fact Regarding a
Conditional Use Permit For a Substandard Lot in Shoreland District for Mr. Leo Slechta,
4203 Enchanted Lane. Motion passed 510.
7. GENERAL
A Motion Authorizing Extension of Agreement for Cleaning Services for City Hall and
Public Works Facility (This item removed from the Consent Agenda for discussion and
consideration.)
Councilmember Stover noticed the attorney's name was listed incorrectly. Correction was made.
Stover moved, Lizee seconded, Authorizing an Extension of Agreement for Cleaning
Services for City Hall and the Public Works Facility. Motion passed 510.
8. ENGINEERING/PUBLIC WORKS
• Engineer Brown stated he had nothing further to add about these issues at this time.
9. REPORTS:
A. Administrator & Staff
Engineeris Report on Meeting Held at Tonka Bay on County Road 19 Intersection
Improvements
Engineer Brown stated Mayor Love and he attended a Public Informational Meeting on
November 9, 1999, at the Tonka Bay City Hall from 5:00 to 7:00 P.M. regarding County Road 19
Intersection Improvements. Approximately thirty people were in attendance, and he noted that
many people voiced opposition to the preferred alternative. Only a few would like a stop sign or
other alternative at this location. He noted the Tonka Bay City Council preferred alternative 1 or
something like alternative 2, differing from the City and Hennepin County's choice to realign the
intersection. He also noted the Tonka Bay City Council and the Shorewood City Council
planned to talk together about coming to an agreement on this issue.
Mayor Love stated he thought a number of the concerns heard that night can be addressed. Safety
was a concern as well as the outcome of the Tonka Bay Liquor Store. He noted these issues
could be addressed with the Tonka Bay City Council and residents, possibly in February, 2000.
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Councilmember Zerby inquired about investigating other previous options. Love responded there
• is progress being made, but he believed the City needs to address public perceptions and
demonstrate options to the public more clearly as well as having stronger discussions on the
issue.
Engineer Brown noted there also is concern for the Water Street intersection in Excelsior.
Mayor Love commended Engineer Brown on his presentation and thanked him for his effort.
Report on Boulder Bridge Badger Field Litigation (Perkins Contracting)
Engineer Brown reported on current status in this litigation matter.
B. Mayor and City Council
Discussion of Ward System for City
Administrator Hurm summarized findings on developing a ward system for the City. He noted
there seem to be two ways to do this --through development of a charter system and through the
use of special legislation. Special legislation allows the City by ordinance to develop a ward
system.
. Mayor Love noted that Shorewood has unique geography that would lend itself well to a ward
system. Hurm further explained how this geography would allow there to be approximately three
wards with each ward electing its own councilmember. In addition, a mayor and a
councilmember-at-large would be elected to make the City Council.
Councilmember Stover suggested looking at the possibility of four wards in an effort to have
equal representation throughout the City. Mayor Love responded this could be discussed at a
later date.
The Council indicated support for moving forward with more discussion on the ward issue.
With regard to the LRT trail, Councilmember Lizee stated she thought it was important to stress
this is a transition year in the newsletters and media, and to post signs at the entrances to the trail
and parks.
Mayor Love noted there is a Fire Review Meeting at the Tonka Bay City Hall on November 23,
1999.
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• 10. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS
Lizee moved, Stover seconded, adjourning the regular meeting to Executive Session at 8:15
P.M. to cover personnel matters and matters of litigation subject to approval of claims.
Motion passed 510.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Ja es C. Hurm, City Administrator
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Woody t/ove, Mayor