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012400 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 24, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Councilmember Garfunkel, acting as Mayor, called the meeting to order at 7:00 P.M. A. Roll Call Present: Councilmembers Garfunkel, Lizee, and Zerby; City Attorney Keane; Finance Director Rolek; Planning Director Nielsen; Public Works Director/Engineer Brown Absent: Councilmember Stover; Mayor Love B. Review Agenda Engineer Brown asked that Item 8D be removed from the agenda as there were discrepancies found in the final report. Councilmember Garfunkel requested Item 3D be moved to Item 7B. Lizee moved, Zerby seconded, accepting the agenda as amended. Motion passed 3/0. In addition, Attorney Keane noted there would need to be a brief Executive Session immediately following this Regular City Council meeting to discuss ongoing litigation between the City and Gideon Pond and Eller Media. C. Presentation by Minnetonka Community Education Dan Kuzlik, Executive Director of Community Education Services for the Minnetonka School District, and Ann Miller, also from the Minnetonka School District, provided a visual Power Point presentation about the services Community Education provides for the schools. He also noted Tad Shaw, and Larry Parkers, both sitting in the audience, have been part of the Advisory Council for Minnetonka Community Education. Councilmember Lizee thanked them for their presentation and noted her family has enjoyed utilizing the Community Education program in the past. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes January 10, 2000 Lizee approved, Zerby seconded, approving the City Council Regular Meeting Minutes for January 10,2000, as amended, on Page 4, Paragraph 2, change "questioned the idea considering" to "asked about discussion on considering," Page 6, under discussion below Item G, add as the first line, "Councilmember Garfunkel provided his personal interpretation of the December 15, 1999, Executive Session. He(Councilmember Garfunkel) CITY COUNCIL REGULAR MEETING MINUTES January 24, 2000 - PAGE 2 . noted," and Page 7, Action 2, add ''five''to ''was approved by a (five) zero vote." Motion passed 3/0. 3. CONSENT AGENDA Zerby moved, Lizee seconded, approving the Motions contained on the Consent Agenda and Adopting the Resolutions therein: A. A Motion Establishing the Date for the Local Board of Review (This date would be Monday, April 17, 2000.) B. A Motion Authorizing the Advertisement of a Full- Time Engineering Technician C. A Motion Adopting RESOLUTION NO. 00-008, "A Resolution Authorizing Advertisement for Bids for Southshore Senior Center/Noble Road Project" D. A Motion Approving a Sign Permit for Shorewood Ponds(Removed from Consent Agenda and moved to Item 18.) E. A Motion Adopting RESOLUTION NO. 00-009, "A Resolution Accepting Improvements for Mary Lake Addition" . F. A Motion Adopting RESOLUTION NO. 00-010, "A Resolution Regarding the Minnesota Department of Natural Resources Metro Greenways Planning Grant Program" G. A Motion Adopting RESOLUTION NO. 00-011, "A Resolution Authorizing the City to Apply for 2000 Recycling Grant and Execution of Contract" Motion passed 3/0. 4. MA TIERS FROM THE FLOOR There were no matters from the floor. 5. PARKS-Report by Representative A. Report on Park Commission Meeting Held January 11, 2000 Co-chair Arnst reported on the matters considered and actions taken at the January 11,2000, Park Commission meeting(as detailed in the minutes of that meeting.) B. Presentation on Skate Park by Matt Pike . At this time, Director Nielsen noted the presentation on the Skate Park Request by Matt Pike would be postponed until the February 14,2000, Regular City Council Meeting. . . . CITY COUNCIL REGULAR MEETING MINUTES January 24, 2000 - PAGE 3 C. A Motion Estabishing a Date for a Joint Session with the Park Commission and Park Foundation Councilmember Zerby reviewed the reason for this joint session. Council proposed Thursday, February 10, 2000, at 7:00 P.M. as a potential meeting date for this joint session. Co-chair Arnst noted it would be very beneficial to have as many councilmembers at that meeting as possible. Council decided to postpone this motion until an exact date for the joint session could be determined. 6. PLANNING-Report by Representative Commissioner Turgeon reported on the matters considered and actions taken at the January 18, 2000, Planning Commission Study Session meeting(as detailed in the minutes of that meeting.) 7. GENERAL A. A Motion Authorizing Acting City Administrator to Hire a Deputy Clerk/Executive Secretary Lizee moved, Zerby seconded, Authorizing Acting City Administrator to Hire a Deputy Clerk/Executive Secretary. Motion passed 3/0. B. A Motion Approving a Sign Permit for Shorewood Ponds(This item was removed from the consent agenda for discussion and consideration.) Councilmember Garfunkel noted the sign is up and says "Shorewood Pond" rather than "Shorewood Ponds". Director Nielsen checked the plat and stated the sign should say "Shorewood Ponds." He further stated he would notify the developer of this error. Zerby moved, Lizee seconded, approving a sign pennit for Shorewood Ponds. Motion passed 3/0. 8. ENGINEERING/PUBLIC WORKS A. A Motion to Adopt a Resolution Accepting Shorewood Ponds Water Loop Feasibility Report and Authorizing Preparation of Plans, Specifications, and Estimates Engineer Brown briefly reviewed the contents of Shorewood Ponds Water Loop Feasibility Report and provided background on the three alternatives found within this report. He noted he had done this at the last Council meeting as well, but Council chose to table this matter because financial projections were missing that are now available and will be part of the following presentation. Engineer Brown presented a visual presentation of the three alternatives included in the Shorewood Ponds Water Loop Feasibility Report. . . . CITY COUNCIL REGULAR MEETING MINUTES January 24,2000 - PAGE 4 Council member Garfunkel questioned the revenue growth stated in the spreadsheet found in the Memorandum of January 22, 2000 from Larry Brown to the Council relating to this project. Director Rolek responded that the revenues are expected to grow, but are shown as a separate line in this spreadsheet. Engineer Brown added he had previously failed to report in his presentation that $315,000 would come from the Shorewood Ponds Project, thus, paying for the bulk of the work being completed. Councilmembers stated support for this project and noted this was a great solution that made good use of creative problem-solving skills. Zerby moved, Lizee seconded, Adopting RESOLUTION NO. 00-012, "A Resolution Accepting Shorewood Ponds Water Loop Feasibility Report and Authorizing Preparation of Plans, Specifications, and Estimates of Alternative 2 with Alternative 3 being included as a bid alternate." Motion passed 3/0. B. A Motion to Adopt a Resolution Accepting Plans/Authorizing Advertisement for Bids for Shady Island Lift Station 18 Zerby moved, Lizee seconded, Adopting RESOLUTION NO. 00-013, "A Resolution Accepting Plans/Authorizing Advertisement for Bids for Shady Island Lift Station 18" Motion passed 3/0. c. A Motion to Adopt a Resolution Approving a Geometric Layout for Trunk Highway 7/Trunk Highway 41 Intersection Reconstruction Project Engineer Brown provided background and shared a visual presentation on this matter. Councilmember Lizee questioned whether traffic would be able to head eastbound onto Highway 7 from the existing ramp at the north end of the Super America property. Engineer Brown responded there are no plans to change it so this could occur. Lizee moved, Zerby seconded, adopting RESOLUTION NO. 00-014, "A Resolution Approving Geometric Layout for Trunk Highway 7/Highway 41 Intersection Reconstruction Project." Motion passed 3/0. D. A Motion Accepting the Smithtown Road Right-of-Way Study(This item was removed from the agenda.) 9. REPORTS A. Administrator and Staff i. Proposed MnDot Trunk Highway 7 Median Project Engineer Brown reviewed plans MnDot has to begin construction of a median from West of Highway 101 to the Christmas Lake intersection. He noted construction will be tight during rush hour for the upcoming construction season due to traffic being restricted to one lane in each direction. He also stated a similar median project completed east of Highway 101 was completed ~ tf/!" :'> . . . CITY COUNCIL REGULAR MEETING MINUTES January 24, 2000 - PAGE 5 efficiently and seemed to accommodate traffic fairly well during rush hour while construction was being done. ii. Planning Commission 2000 Work Program Director Nielsen reviewed the prioritization list the Planning Commission created at the January 18,2000, Regular Meeting. iii. Establish Date for Study Session Council agreed to meet on February 7, 2000, at 6:00 P.M. for a Study Session. B. Mayor and City Council Report on Fire Department Review Committee Held December 14,1999 There was not a report available on this matter at this time. 10. ADJOURNMENT Lizee moved, Zerby seconded, adjourning the Regular Meeting to Executive Session at 8:27 P.M. subject to the approval of claims. Motion passed 3/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary