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021400 CC Reg Min ~ . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDA Y, FEBRUARY 14,2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Woody Love called the meeting to order at 7:02 P.M. A. Roll Call Present: Councilmembers GarfunkeI, Lizee, and Zerby; City Attorney Keane; Finance Director Rolek; Planning Director Nielsen; Public Works Director /Engineer Brown Absent: Councilmember Stover B. Review Agenda Garfunkel moved, Lizee seconded approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes January 24, 2000 Lizee moved, Garfunkel seconded, approving the City Council Special Meeting Minutes for January 24, 2000, as submitted. Motion passed 4/0. B. City Council Regular Meeting Minutes January 24, 2000 Lizee moved, Garfunkel seconded, approving the City Council Regular Meeting Minutes for January 24, 2000, as amended, on Page 4, Paragraph 2, change "$350,000" to "$315,000." Motion passed 4/0. C. City Council Work Session Meeting Minutes February 7, 2000 Lizee moved, Zerby seconded, approving the City Council Work Session Meeting Minutes for February 7, 2000, as submitted. Motion passed 4/0. . . . CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 2 3. CONSENT AGENDA Garfunkel moved, Zerby seconded, approving the Motions contained on the Consent Agenda and adopting the Resolutions Therein: A. A Motion Approving the Hennepin County Assessing Contract B. A Motion Approving a Request for a Block Party on July 4, 2000, from 9:00 a.m. to 12:00 p.m. at Maple Leaf Circle C. A Motion Adopting Resolution No. 00-015, "A Resolution Approving a Temporary Gambling License for Clarence Clofer Auxiliary Unit #259, 24450 Smithtown Road" D. A Motion Establishing May 20, 2000, as Spring Clean-up Day E. A Motion Adopting RESOLUTION NO. 00-016, "A Resolution Favoring Continuation of Funding for Senior Programs" F. A Motion Authorizing Signatories on the City's Bank Accounts at Beacon Bank G. A Motion Adopting RESOLUTION NO. 00-017, "A Resolution Authorizing Execution of an Amendment to the Joint Powers Agreement for Police Services" Motion passed 4/0. 4. MATTERS FROM THE FLOOR Councilmember Judd Mowry, from the Tonka Bay City Council, invited all City Councilmembers and Staff from the City of Shorewood to attend the League of Minnesota Cities Conference to be held from Tuesday, June 13 through Friday, June 16, 2000, in St. Cloud. 5. PARKS A. Report on Joint Park Commission and Sports Organizations Meeting Held January 31, 2000 Director Nielsen reported this meeting to be well attended by all parties involved. He noted Mark Koegler discussed upcoming budget shortages that will potentially occur over the next few years and helped facilitate discussion about how to raise additional revenues to combat these shortages. Director Nielsen also noted there are a number of ideas generated by the . . . CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 3 various sports organizations that the Park Commission is now considering after participating in this discussion. B. Report on the February 12, 2000 LRT Trail Walk Councilmember Zerby reported that Councilmember Lizee, Mayor Love, and he attended the LRT Trail Walk on February 12,2000. He noted they encountered approximately six citizens along the walk and received positive input on a variety of issues-plowing of the trail, solitude of winter, etc. He noted there were requests for additional trash cans/Mutt Mitts for dog waste along the trail, saying that the trash cans currently along the trail are a bit far apart from one another. Mayor Love asked how much snow could be left along the trail in the future for cross-country ski activity. Engineer Brown stated currently trucks plow an eight foot width along the trail. There would be approximately four to five feet along the shoulder that could be used for skiing if the trail is plowed with the smaller trucks. He noted in heavy snowfall instances, the larger trucks are used, so the trucks do not slide off the path while plowing. Engineer Brown noted he had received similar questions from residents in the past. Council agreed a discussion needed to occur about significant snowfall amounts and maintenance related to trail usage in the winter months. This discussion is expected to take place at the February 28, 2000, City Council Regular Meeting. c. Presentation on Skate Park Request by Matt Pike and Tim Hughes Matt Pike, 6880 Minnewashta Parkway, and Tim Hughes, 1780 Lake Lucy Lane, provided background about the need for a skate park being built in Shorewood. Mr. Pike spoke about the current situation for skaters in the area and the lack of appropriate space set aside for this sport. In addition, Mr. Hughes defined terms and explained the layout of the proposed skate park design. He noted he had designed the park after speaking with a number of skaters in the area, and he was responsible for providing the visual picture of what was requested. He also stated the park he had designed was considered a Tier 1 park, meaning that the heights utilized in the park would not exceed three feet. Insurance companies do not require cities to provide supervision for skaters at parks that have heights of three feet or less for skating. Mr. Hughes noted this would keep the amount of hassle for the City to a minimum, and yet the park's design was technical enough to keep advanced riders interested as well as basic enough for the beginning skater. Councilmember Zerby noted Mr. Hughes had done considerable research on this topic and had worked very hard to complement other cities' (Chanhassan, Maple Plain, Chaska) skate parks and still provide variety for skaters. Councilmember Zerby also noted the land possibly CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 4 . used for this park is to the north of Highway 7 and is land that has been deeded back to the City from the State. Mr. Hughes further noted the park would include use of asphalt, and no upgrades would need to be made to the site at this time. He questioned how the City could fund this park and when this could occur. Mayor Love noted he believed there is quite a bit of community support for this project through various businesses, some Cities in the area, the Greater Excelsior Chamber of Commerce, Morning Rotary, and others. He stated Shorewood had dedicated one dollar per City resident to go to construction of this park. He noted the Greater Excelsior Chamber may be the group that would help to sponsor individual donations in the future. Mr. Dan Puzak from the Park Commission reported he believed the park as shown would cost approximately $25,000. Mr. Hughes stated he believes Phase 1 of the Skate Park would cost approximately $23,000-$28,000, and Phase 2 would cost approximately $18,700-$19,380. Mayor Love noted how impressed he was with the work Mr. Hughes and Mr. Pike had done in this area. He stated it showed great effort on their behalf to get so many groups communicating about one idea for the community, and added it is a testimonial to not only . their commitment to the sport, but to the community as well. 6. PLANNING - Report by Representative Commissioner Bailey reported on the matters considered and actions taken at the January 4, 2000, Planning Commission Meeting (as described in the minutes of that meeting). A. Motion to Adopt a Resolution Approving the Comprehensive Plan Director Nielsen provided background on the Trail Concept Map portion of the Comprehensive Plan which had been updated at Council's request. He explained there are four designations shown on the map explaining what is being considered for various portions of the Trail. He also noted there would be a minor text change under item 3 in the explanation of the Trail Planning Process section of the Comprehensive Plan. Councilmember Garfunkel noted he was very pleased with the revision of the Trail Concept Map. Councilmember Zerby also agreed it was much clearer in the revised form and believed this to be more helpful to residents. . Zerby moved, Garfunkel seconded, adopting RESOLUTION NO. 00-018, "A Resolution Adopting the Comprehensive Plan 2000 for the City of Shorewood with the Revised Trail Plan." Motion passed 4/0. '. CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 5 . B. A Motion to Adopt an Amendment to the Shorewood Zoning Code Allowing Two Dwellings Temporarily on One Lot By Conditional Use Permit Lizee moved, Zerby seconded, adopting ORDINANCE NO. 361, "An Ordinance Amending the Shorewood Zoning Code Allowing Two Dwellings Temporarily on One Lot By Conditional Use Permit." Motion passed 4/0. C. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Two Dwellings Temporarily on One Lot Applicant: Chris and Gretchen Sebald Location: 20625 Garden Road Lizee moved, Garfunkel seconded, adopting RESOLUTION NO. 00-019, "A Resolution Approving a Conditional Use Permit for Two Dwellings Temporarily on One Lot for Chris and Gretchen Sebald, 20625 Garden Road." Motion passed 4/0. 7. GENERAL A. Consideration of a Motion Regarding Billing for the Southshore Senior Community Center . Mr. Robert Gagne, Board Member for the Friends of the Southshore Senior Community Center, provided background on this motion. He requested more time to review issues regarding these bills and stated he would like to discuss this matter with Council possibly in April. Mayor Love agreed more time was needed to review issues related to this matter and would like to see this matter discussed in a Work Session possibly in April to analyze relationships and processes involved in this matter. B. Set Date for Work Session to Review the Capital Improvement Program (CIP) 2000-2004 Engineer Brown explained that the scheduling report would be published in late February, 2000. He suggested Council review this report and meet on March 13,2000, in Work Session after the Regular City Council Meeting to discuss this program. Council agreed to these dates for discussion. C. A Motion Authorizing the Acting Administrator to Hire a Receptionist/Secretary . Garfunkel moved, Zerby seconded, Authorizing the Acting Administrator to Hire a Receptionist/Secretary. Motion passed 4/0. ;..' CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 6 . D. Review Draft Joint Powers Agreement for Fire Services Mayor Love noted Council had not yet had time to sufficiently review this document. Therefore, he suggested Council be given copies for review, and Council could return comments to him prior to the next Fire Review Committee Meeting on February 29, 2000. Attorney Keane stated he had a number of concerns with this draft and will issue his report to staff on this matter in written form. 8. ENGINEERINGIPUBLIC WORKS Engineer Brown stated there was nothing further to report at this time. 9. REPORTS A. Administrator and Staff Director Nielsen noted the City offices will be closed on February 21, 2000, for President's Day. . Attorney Keane stated he would provide status on litigation at the February 28, 2000, Regular City Council Meeting. B. Mayor and City Council i. Report on Fire Department Review Committee Meetings Held December 14, 1999 and February 8, 2000 Mayor Love noted there appears to be a willingness to work out remaining disagreements between communities, and he anticipates further discussion after review of the draft agreement at the February 29, 2000, Fire Department Review Committee Meeting. ii. Report on Joint Meeting with Park Foundation Held on February 10,2000 Mayor Love reported all Councilmembers present this evening were able to attend the Joint Meeting. All parties would again be meeting in forty-five days to discuss ways to raise funds for special projects and how to better communicate information to park users. Mayor Love reported he testified before the Minnesota House of Representatives Subcommittee today regarding enabling legislation on the ward system. He will testify before . the Minnesota Senate on Wednesday of this week on this matter as well. .<' ,",,' . . . CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 7 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Zerby moved, Lizee seconded, adjourning the Regular Meeting at 8:28 P.M. subject to the approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor