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022800 CC Reg Min . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 28, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 P.M. A. Roll Call Present: Councilmembers Garfunkel, Lizee, and Zerby; Sharna Wahlgren for City Attorney Keane; Finance Director Rolek; Planning Director Nielsen; Public Works Director/Engineer Brown Absent: Councilmember Stover B. Review Agenda . Mayor Love read the agenda for February 28, 2000. Director Nielsen noted the agenda should also reflect an Executive Session immediately following adjournment of this City Council meeting. Also, Item 7B was postponed to the March 13,2000, Regular City Council Meeting. Zerby moved, Lizee seconded approving the agenda as amended. Motion passed 4/0. C. Report on Strategic Planning Director Nielsen reported staff has not been successful at this time in finding someone who has been through the strategic planning process to speak to Council. Mayor Love suggested the League of Minnesota Cities be consulted about this matter. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes February 14, 2000 Garfunkel moved, Lizee seconded, approving the City Council Regular Meeting Minutes for February 14, 2000, as submitted. Motion passed 4/0. B. City Council Special Meeting Minutes February 14, 2000 Garfunkel moved, Zerby seconded, approving the City Council Special Meeting Minutes for February 14, 2000, as submitted. Motion passed 4/0. 3. CONSENT AGENDA . Zerby moved, Lizee seconded, approving the Motions contained on the Consent Agenda and adopting the Resolutions therein: . A. B. C. D. E. F. A Motion Adopting RESOLUTION NO. 00-020, "A Resolution Making an Appointment to the Lake Minnetonka Conservation District." A Motion Adopting RESOLUTION NO. 00-021, "A Resolution Making Appointments to the Planning Commission." A Motion Adopting RESOLUTION NO. 00-022, "A Resolution Making Appointments to the Park Commission." A Motion Adopting RESOLUTION NO. 00-023, "A Resolution Making an Appointment to the Lake Minnetonka Communications Commission." A Motion Adopting RESOLUTION NO. 00-024, "A Resolution Making Appointments to the Land Conservation Environmental Committee." A Motion Approving the Job Descriptions for Liquor Operations Personnel Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor at this time. . 5. PARKS - Report by Representative There was nothing to report at this time. A. Freeman Park Multi Purpose Building--A Motion to Establish a Date for a Joint Meeting with the Park Commission and Park Foundation Director Nielsen explained that plans and specifications are complete on this project and are awaiting cost estimates. Council agreed to hold a joint meeting with the Park Commission and Park Foundation on March 16,2000, at 7:00 P.M. to discuss plans for this matter so that construction may possibly take place this year. Zerby moved, Lizee seconded, establishing March 16,2000, at 7:00 P.M. as the date for a joint meeting with the Park Commission and Park Foundation. Motion passed 4/0. B. Discuss Next Step in Skateboard Park Planning Process Director Nielsen provided background on this project. He noted a preliminary site plan would be the next logical step in following the conditional use process. Council agreed with this choice in this matter. C. Discussion Regarding Winter Maintenance of LRT . Councilmember Lizee noted a group of people, including members of the Council and Park Commission, met with Chief Litsey last fall to discuss issues related to the LR T. . . . Engineer Brown reviewed current snowplowing practices on the trail. Councilmember Garfunkel stated he would like to see the trail plowed in a manner so it could be used by cross country skiers, if possible. Engineer Brown explained other cities, such as Deephaven, plow their portion of the twelve foot wide trail as half and half--meaning half the trail is plowed down to the gravel and the other half is left unplowed for winter activity such as skiing. He also noted Deephaven uses a Bobcat to plow the trail versus the trucks used in Shorewood. He noted Shorewood has more trail to be plowed, and Shorewood's portion of the trail is not as easily plowed using a Bobcat. Mayor Love stated he is in favor of trying to experiment with the plowing of the trail so residents could use the trail for winter sports. Councilmember Lizee stated she would like to wait for a report from the Police Chief concerning the number of calls related to use of the trail. Garfunkel moved, Zerby seconded, experimenting with plowing up to 50% of the width of the trail after significant snowfalls for the remainder of this season. Motion passed 3/1- dissenting vote-Lizee. 6. PLANNING - Report by Representative Commissioner Turgeon reported on matters considered and actions taken at the February 15, 2000, Planning Commission Meeting (as detailed in the minutes of that meeting). A. A Motion to Direct Staff to Prepare a Resolution Approving a Preliminary Plat--Country Club Meadows Engineer Brown provided significant background on this matter. Drainage and alignment of roadway were considered two primary issues of concern. While these situations have been remedied in the City's approval process, there are some questions remaining from the developer as to responsibility of cost in replacing a cross culvert beneath Smithtown Road. Scott Dahlke, Project Engineer from Meyer-Rohlin, provided a brief update to Council on the status of this project. He noted he had done his best to address the drainage, and alignment issues, as well as maintaining several significant trees in the area.. Jim Latterner, 2325 Smithtown Road, stated he was one of three sellers of the property. He stated his father owned the property and had paid to have a sewer stub installed approximately thirty years ago. He now believed the responsibility for cost should lie with the City in fixing the cross culvert and establishing a manhole on Smithtown Road. He also requested that the culvert be restored to its original depth in an effort to aid drainage in that area. Engineer Brown stated he believes records do not exist showing original elevation of the culvert Mr. Latterner is referring to in this matter. However, he did not see any problem participating in this cost. Andrew Waldo, 5679 Harding Lane, questioned if the detention ponds would drain to Harding Lane. . . . Engineer Brown responded affirmatively stating there really is no fantastic way for water to be moved through this area, and the developer is to be commended for finding balance within all the issues confronting this property. Garfunkel moved, Zerby seconded, directing staff to prepare a resolution approving a Preliminary Plat--Country Club Meadows. Motion passed 4/0. 7. GENERAL A. Presentation by Joyce Flurry on Southshore Center Activities for 1999 Joyce Flurry, Director of the Southshore Center, shared information for 1999 about the Southshore Center Activities. She noted it was a great year for the Center in 1999. The number of participants at the Center had significantly increased. Furthermore, the number of people riding the van to the Center had more than doubled in the past year. She also reported seniors using the Center and its activities typically range from 65-85 years of age, and Center participants represent 32 different zip codes in their mailing addresses. Ms. Flurry also included two budgets in her report for Council. She explained one was for the umbrella organization that supports the Center. She thanked Council for their help in securing the Community Development Block Grant Funds that make up part of this budget. The second budget was for the Friends of the Southshore Center. She noted this budget reflects costs for operation of the building only. In 1999, the Center required approximately $30,000 to operate with a shortfall in funding of approximately $10,000-$11,000. This year the Friends are hoping to contribute $5, 000 as part of fundraising efforts. The seniors are also going to contribute approximately $5,000 as well. She anticipates an increase in room rental costs for non-residents use of the building. However, along with that increase there will be an increase in the cost of custodial services to keep up with the Center's increased use. She also explained an effort has been made to have the Center viewed as a community center with senior programming taking place during the day, but it is available to the entire community for use as well. B. Snowmobile Report by Bryan Litsey and Public W orks(This item was postponed to March 13, 2000, Regular City Council Meeting.) C. Discussion of Draft Joint Powers Agreement for Fire Services Mayor Love and Councilmember Garfunkel represented the City at the last meeting related to this matter. Mayor Love reported the group met to discuss how to review the Agreement and how to come to agreement on various issues. He noted progress seemed to be at a standstill for the time being, but believes the Agreement will be accomplished. He stated there is a meeting on February 29, 2000, at 5:15 P.M. Councilmember Garfunkel expressed concern that some parties involved stated there were some non-negotiable issues before dialogue began to take place on these issues. Mayor Love stated he realizes the strain of this discussion on the fire department. He noted the greatest assets are the firefighters themselves. . Councilmember Zerby stated he was disheartened to hear the individual cities are not considering community interests as a whole. Councilmember Garfunkel noted he believes this agreement will come to fruition as it just makes sense. D. A Motion to Establish a Date for a Joint Meeting with the Friends of the Southshore Senior Community Center A joint meeting is scheduled with the Friends of the Southshore Senior Community Center for April 10, 2000, at a time to be determined at a later date. Zerby moved, Lizee seconded, establishing April 10, 2000, as the date for the joint meeting with Council and the Friends of the Southshore Community Center. Motion passed 4/0. E. Establish Goals for Year 2000 Director Nielsen reminded Council of the process used to determine and prioritize goals for the year 2000. 8. ENGINEERINGIPUBLIC WORKS A. A Motion Accepting Smithtown Road Right of Way Report . Engineer Brown briefly reviewed the report and noted its accuracy. Zerby moved, Lizee seconded, accepting the Smithtown Road Right of Way Report. Motion passed 4/0. B. A Motion to Approve Equipment Schedule Engineer Brown explained rationale behind the equipment schedule and noted, in an effort to save money, a truck previously slated for retirement would be utilized as part of the City's efforts to efficiently plow City streets during significant snowfalls. Mayor Love commended Engineer Brown and the Public Works Department on its speed in effective snow removal for the City. Lizee moved, Zerby seconded, approving the Equipment Schedule. Motion passed 4/0. C. A Motion to Approve Equipment Purchase-Street Sweeper Engineer Brown noted the Street Sweeper is a vital part of the City fleet of equipment and certainly an asset to the environment as it keeps a great deal of debris from becoming part of the runoff system in the lake area. Mayor Love stated he believed the double taxation required in implementing sales tax on products purchased from the State was unconscionable. . Lizee moved, Garfunkel seconded, approving the Equipment Purchase of a new Street Sweeper. Motion passed 4/0. . . . 9. REPORTS: A. Administrator & Staff Director Nielsen provided an update on the condemnation and demolition of the Gysland property. He noted there is a prospective buyer for the property who was urged to carefully inspect the property as the City had deemed it not to be salvageable. Buyer has been given until May to seek bids and demolish the building on the property. If that is not accomplished in that timeframe, the City will intervene. Also of note, a concept plan had been started on the Gideon Glen project. He reported the City is awaiting a decision on a grant from the DNR which would be helpful in this project. Finance Director Rolek noted the auditors will be here in mid March. A report of their findings should be made available to the Council in April. B. Mayor & City Council The Liquor Committee reported that 1999 had been a positive year with $18,000 in profit and the Committee believes it is moving in a positive direction for this year as well. Mayor Love commended the Committee and the new liquor manager and staff for its efforts. 10. ADJOURNMENT Garfunkel moved, Zerby seconded, adjourning the Regular Meeting to Executive Session at 8:52 P.M. subject to the approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor