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032700 CC Reg Min , . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 27, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Woody Love called the meeting to order at 7:08 p.m. A. Roll Call Present: Councilmembers Lizee and Garfunkel; City Attorney Keane; Planning Director Nielsen Absent: Councilmembers Stover and Zerby, Public Works Director/Engineer Brown B. Review Agenda Planning Director Nielsen asked that Item 3A be removed from the agenda as there were discrepancies found in the final report. Garfunkel moved, Lizee seconded, approving the agenda as amended. Motion passed 3/0. 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes, March 13, 2000 Lizee moved, Garfunkel seconded, approving the March 13, 2000 City Council Work Session Meeting Minutes, as submitted. Motion passed 3/0. B. City Council Regular Meeting Minutes, March 13, 2000 Lizee moved, Garfunkel seconded, approving the March 13, 2000 City Council Regular Meeting Minutes, as amended, on Page 3, Paragraph 1, change "Co-chair-Laura Turgeon" to "Vice-Chair- Laura Turgeon", and on page 1, Paragraph 1 under No. 2A, change "as submitted" to "as amended." Motion passed 3/0. C. City Council Work Session Meeting Minutes, March 13, 2000 Garfunkel moved, Lizee seconded, approving the March 13, 2000 City Council Work Session Meeting Minutes, as submitted. Motion passed 3/0. 3. CONSENT AGENDA Garfunkel moved, Lizee seconded, approving the Motions contained on the Consent Agenda and Adopting the Resolutions therein: A. Item 3A was removed from the agenda. , . . " CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 2 B. A Motion Adopting RESOLUTION NO. 00-027. "Approving a Temporary Gambling License - Lake Minnetonka Excelsior Rotary, 24575 Smithtown Road" C. A Motion Adopting RESOLUTION NO. 00-028. "Authorizing the Mayor and City Clerk to Enter Into a Lease Agreement with Hennepin County for New Election Equipment" Motion passed 3/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor at this time. 5. PARKS - Report by Representative A. Report on Park Commission Meeting Held March 14, 2000 Commissioner Themig reported on the matters considered and actions taken at the March 14, 2000 Planning Commission meeting (as detailed in the minutes of that meeting). He further discussed the focus for the March 28, 2000 work session meeting and future planning. He stated the goal for the March 28 meeting is to come to consensus on a recommendation for potential changes in the design of the Freeman Park Multi Purpose Building and to discuss the issue of user fees, Consulting Engineer Sterna and the project Architect, Ellen Luken will also be present for the meeting. He expressed that the Skate Park project remains a high priority and reported that an open house will be held on March 28 for residents on Vine Hill and Covington Road regarding the proposed trail segment. Also, in late April, an open house will be held for residents west of the LRT to review and discuss right-of-way issues. 6. PLANNING - Report by Representative Commissioner Woodruff reported on the matters considered and actions taken at the March 21, 2000, Planning Commission meeting (as detailed in the minutes of that meeting). She further reported on the request by US West to install a monopole at the Mini Storage property and stated that at the public hearing, the majority of public comments related to issues with the Mini Storage rather than the monopole. The motion was approved by a vote of 4/1. She noted that the one dissenting vote was by Commissioner Anderson who felt that US West may not have investigated all of their options, and that perhaps this was the easiest option for them. A. Simple Subdivision and Wetland Setback Variance Applicant: Dan Heiland Location: 21175 Minnetonka Boulevard Planning Director Nielsen stated that the Planning Commission recommended approval of the subdivision and wetland setback variance request by Dan Heiland. He stated that the proposed subdivision meets zoning area requirements and explained the existing drainage issue. Mr. Heiland has been given 60 days to record the lot division (an extension of the required 30 days) in order to obtain the consent of his neighbors whose driveways would be affected by the proposed drainage work. Mayor '....\ . . . .' CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 3 Love acknowledged that by approving this variance, this wetland area would be saved. Councilmember Lizee added that it would also be improving a terrible drainage problem that has existed for a long time on those properties. Lizee moved, Garfunkel seconded, to direct staff to prepare a resolution to approve a simple subdivision and wetland setback variance for Dan Heiland at 21175 Minnetonka Boulevard. Motion passed 3/0. B. A Motion to Direct Staff to Prepare a Resolution to Approve a Conditional Use Permit Applicant: US West Location: 19395 State Highway 7 Planning Director Nielsen reported on the City's Ordinance relating to the Telecommunications Act. He stated that the City has a very limited number of commercial properties which are qualified to support telecommunications equipment, one of which is on water towers. US West has indicated they are unable to locate the antenna on the water tower as it does not provide adequate coverage for the area in need. US West has therefore proposed a free standing monopole antenna to be located at 19395 State Hwy. 7, the property of the newer Mini-Storage facility. He presented a detailed site plan of the location of the 100- foot tall antenna and equipment. He noted that the location of the antenna does meet the City's zoning requirements and complies with the City's ordinance. Staff recommendation is that the conditional use permit be approved, subject to the conditions listed in the planning staff report and the engineer's report. Councilmember Garfunkel requested clarification of the coverage area on the water tower vs. the coverage area at the proposed site. US West representative, Phyllis O'Connell stated that she researched the area and that installation of the antenna on the water tower gave very poor coverage to the area in need. She found the only location that met City ordinance and covered the area in need was the Mini Storage site. Planning Director Nielsen recommended that this item be tabled until the April 10 meeting, at which time Garrett Lysiak, Shorewood's Telecommunications Consultant, would be invited to the meeting to clarify questions on this issue. Lizee moved, Garfunkel seconded, to continue the request to prepare a resolution for a Conditional Use Permit application by US West to the April 10, 2000 Regular Council Meeting. Motion passed 3/0. 7. GENERAL A. Motion to Adopt a Resolution Proclaiming Arbor Day as Saturday, April 29, 2000 Planning Director Nielsen reported that each year the Park Commission celebrates Arbor Day by holding a tree planting ceremony in a City park. He further stated that this year, the LCEC will hold an open house on this date and will be giving away 50 trees in honor of Arbor Day. '.. CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 4 a Lizee moved, Garfunkel seconded to approve RESOLUTION NO. 00-029 Proclaiming Arbor Day as Saturday, April 29, 2000. Motion passed 3/0. B. Consideration of a Request from Excelsior Area Chamber of Commerce for City Representation to the 4th of July Committee and Financial Support Planning Director Nielsen reported that each year the City has supported the 4th of July events and has provided financial support in the amount of $1000 to the police and fire fund. Terry Roeser of the Excelsior Area Chamber of Commerce reported that this year's celebration will include a free concert for the communities by the Minnesota Orchestra. In addition to financial support, they are also looking for City representation to this committee. Lizee moved, Garfunkel seconded, to approve financial support in the amount of $1000 for the 4th of July committee and appoint Mayor Love and Councilmember Lizee as the City representatives to this committee. Motion passed 3/0. . C. Establish Date for Joint Work Session with Planning Commission and Land Conservation and Environment Committee Regarding Storm water Management Study Planning Director Nielsen reported that a rough draft of the Stormwater Management Plan is complete and proposed the Council meet jointly with the LCEC and Planning Commission to hear the presentation of that report. The date of the meeting is scheduled for Tuesday, April 18 at 7:00 p.m. 8. ENGINEERINGIPUBLIC WORKS A. A Motion to Adopt a Resolution to Accept Bids and A ward Contract-Southshore Community Center / Noble Road Reconstruction Project Planning Director Nielsen reported that that the low bidder for this project was Midwest Asphalt. Garfunkel moved, Lizee seconded, Adopting RESOLUTION NO. 00-030, to Accept Bids and A ward Contract for the Senior Community Center / Noble Road Reconstruction Project Motion Passed 3/0. B. A Motion to Adopt an Ordinance Amending Seasonal Weight Restrictions Planning Director Nielsen reported that the residents on Orchard Circle submitted a request to revise the weight restrictions on Orchard Circle, lifting their request from approximately two years ago for 4-ton year-round weight restrictions. The residents have also requested the no parking signs be removed. Both . of these restrictions are no longer needed and have become a burden to the neighborhood. . . .... CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 . Page 5 . Garfunkel moved, Lizee seconded, Adopting ORDINANCE NO. 362 Amending Chapter 801 of the Shorewood City Code Relating to Permanent Weight Restrictions. C. A Motion to Adopt a Resolution Removing No Parking Signs on Orchard Circle Lizee moved, Garfunkel seconded, Adopting RESOLUTION NO. 00-031 Removing No Parking Signs on Orchard Circle. Motion passed 3/0. 9. REPORTS A. Administrator & Staff 1. LCEC Survey Planning Director Nielsen reported that the LCEC prepared a written survey for possible inclusion in the April newsletter. The proposed survey was sent to Council for review and discussion. . Fred Bruno, Chair of the LCEC, noted the objectives of the committee as stated in the Ordinance and Resolution. In adherence to this, the committee felt that the newsletter has been very helpful in reaching the citizens and that sending a written survey with the newsletter would be a method of fostering citizen input and involvement. They also felt it would maximize the number of responses received. Mayor Love commended Mr. Bruno on the idea of fostering citizen input and involvement. He expressed concern with some of the questions in the survey. Council discussion ensued on the use and purpose of the survey and on what type of survey to undertake. It was determined that an educational/ informational piece would be more appropriate at this point in time. Planning Director Nielsen was asked to furnish an inventory of available land in City and what environmental sensitivities exist. The LCEC will re-group and focus their effort on using the land inventory to prepare an educationall informational report for the community. Future LCEC meeting dates will be included on the newsletter and web site calendars. 2. Gideon Glen Planning Director Nielsen reported that staff is searching for an appraiser to obtain a land appraisal in April. Staff plans to prepare a kiosk in City Hall to promote the LCEC's mission and will specifically include a graphic of the Gideon Glen project. The kiosk will be prepared in time for the LCEC's open house on April 29. 3. Skate Park Staff members are working on a concept plan for the skate park. The Park Commission did recommend in favor of the Hwy. 7 site-the old wayside rest property. It is expected that this item will come to Council in May. The plan is to get this project underway this year. 4. Freeman Park Multi Purpose Building . This item will be discussed in more detail at the work session following this Council meeting. ..~ . . . . or CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 6 5. Ward System Press releases went out last week indicating that the enabling legislation had been passed. Over the next 1-112 years, the Council will work on a plan for adopting a ward system. B. Mayor & City Council Mayor Love reported on progress made at the Fire Review Committee meetings and that it appeared these meetings would be soon be coming to an end. 10. ADJOURNMENT Lizee moved, Garfunkel seconded, adjourning the Regular Meeting to Work Session at 8:35 P.M, subject to approval of claims. Motion passed 4!0. RESPECTFULLY SUBMITTED. Jean Panchyshyn, Recording Secretary