110100 CC SP Min
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CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
WEDNESDAY, NOVEMBER 1, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
Mayor Love called the meeting to order at 6:04 P.M.
A. Roll Call
Present: Mayor Love; Councilmembers Garfunkel, Lizee, Stover, and Zerby; Planning
Director Nielsen
Also Present: Planning Commissioner Turgeon; and Jim Brimeyer
B. Review Agenda
Mayor Love reviewed the purpose of this meeting, noting there was only one item on the agenda,
so there was no need for a formal review of the agenda.
Mayor Love stated Council was present to review applications and the interview process set forth
by Mr. Jim Brimeyer, President of The Brimeyer Group, Inc., as part of a search for a person to
fill the City Administrator position.
Mr. Brimeyer stated his objective for this meeting was to accomplish three things-review
candidate applications, refine the schedule for the interview process, and discuss compensation
guidelines for this position.
He noted a candidate pool had been narrowed from approximately thirty-five applicants to
fourteen and then to seven included in a written report to Council. Also included in this report
was a summary of a cover letter, resume, and interview notes regarding each candidate. Further,
he noted a credential check-including education and criminal background, and a work related
reference check would be completed for each candidate selected for formal interview.
He then reviewed information regarding each candidate with Council. Council decided to
formally interview five candidates of the seven presented in Mr. Brimeyer's report. Candidates
numbered 2,3,4,5, and 7 were selected for formal interview, with Candidate Number 6 selected
for interview should any other applicant selected for formal interview no longer be available for
this position.
Mr. Brimeyer then reviewed the interview schedule and merits for completing the process as
planned. He noted there were four parts to the formal interview process. The first part would be
to provide the candidates with an opportunity to orient themselves with the community and staff
beginning on Friday, November 17,2000, at 12:15 P.M. for an informal lunch with Department
Heads of City Hall. This lunch would be followed by a tour of the City and municipal facilities
from 1:30-3:00 P.M. At 3:00 P.M., a Coffee Session would be held with candidates and their
spouses or significant others, as well as Department Heads, Staff, and Community
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CITY COUNCIL SPECIAL MEETING MINUTES
NOVEMBER 1, 2000
Page 2 of 2
Representatives. At 5:00 P.M. a reception would be held, possibly at the Minnetonka Country
Club, with Council and spouses/significant others, and candidates and spouses/significant others.
On Saturday, November 18,2000, the interview process would continue at City Hall beginning at
8:00 A.M. when Council would meet with Mr. Brimeyer. At 8:30 A.M., Council would begin
conducting individual interviews. Each of the four Councilmembers and the Mayor would meet
individually with each of the five candidates. Each interview would take approximately forty
minutes and require five different interview locations at City Hall. At 12:00 P.M., Mr. Brimeyer
would meet over lunch with Council. Council would then meet as a group with each candidate at
12:45 P.M. as the final part of the formal interview process. Following this final interview,
Council would then authorize Mr. Brimeyer to negotiate a decision regarding the position with
the preferred candidate.
Mr. Brimeyer then discussed the proposed compensation for the City Administrator position.
Council agreed to work with Mr. Brimeyer's interview process/schedule and thanked him for his
efforts regarding this matter.
Zerby moved, Lizee seconded, adjourning the City Council Special Meeting of November 1,
2000, at 6:57 P.M.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
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Kristi Stover, Acting Mayor
ATTEST: