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021201 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 12,2001 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:03 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Attorney Keane; Engineer Brown; and Planning Director Nielsen Absent: None B. Review Agenda Mayor Love reviewed the Agenda. Councilmember Garfunkel requested Item 3D be moved to Item 7B for discussion and consideration. Lizee moved, Garfunkel seconded, approving the Agenda as amended. Motion passed 5/0. C. Joyce Flury - Update on the Southshore Senior Center Ms. Joyce Flury, Director of the Southshore Senior Community Center, and Mr. Bob Anderson, Friends of the Southshore Senior Community Center Board Member, were in attendance this evening and addressed the Council. Ms. Flury thanked Councilmember Lizee for being the City Council Liaison to the Friends of the Southshore Senior Community Center Board. She also noted overall things were going well for the Center. There had been increased participation in activities as well as general building use. However, there had been decreased participation in the senior dining program. She stated this appeared to be a nationwide trend due to aging as well as changes in income. She also stated she believed the dining program to be essential as it gave people the chance to eat well and socialize. She also stated rentals of the building had continued to bring in additional revenue for the Center. In the future, she had hoped to explore the possibility of providing a "chore service" for seniors in the area. She stated seniors had been calling the Center looking for someone to tackle snow shoveling or small plumbing problems for them. She stated the Center was always looking for people who would be willing to assist seniors with these types of chores. Mr. Anderson reported there was an increased need for providing transportation services in the area. Currently, the Senior Center offered the Dial-A-Ride Program as well as providing transportation for handicapped individuals and immigrants to various English classes in the area. He anticipated these transportation needs would be increasing as more people moving to the area seemed to be at or near retirement age. He further stated he had been a member of the Friends Board for approximately the past seven years and enjoyed being part of this group. . . . REGULAR CITY COUNCIL MEETING MINUTES - February 12, 2001 Page 2 of6 Councilmember Zerby questioned the status of vehicles being utilized by the Center after the fire which destroyed three buses earlier this year. Ms. Flury explained the smallest bus was back in service with other buses returning for use in midsummer and next fall. She noted other agencies such as the Metropolitan Council were helping to provide transportation, and these efforts were greatly appreciated. Mayor Love and Council thanked Ms. Flury and Mr. Anderson for their reports and time spent working at the Southshore Senior Community Center. D. Tad Shaw - Report on the Minnetonka Community Education Services (MCES) Mr. Tad Shaw, Shorewood Representative to Minnetonka Community Education Services, reported on programs and services offered for people residing in the Minnetonka Community area. These programs and services were brought forward in a combined effort of ten member cities and the Minnetonka School District. He also explained historical information of members participating in programming and financing for these services. Mayor Love thanked him for his report and stated he would look forward to future presentations on this topic as well. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, January 22, 2001 Garfunkel moved, Zerby seconded, approving the City Council Special Meeting Minutes for January 22, 2001, as presented. Motion passed 5/0. B. City Council Regular Meeting Minutes January 22, 2001 Zerby moved, Lizee seconded, approving the City Council Regular Meeting Minutes for January 22, 2001, as presented. Motion passed 5/0. C. City Council Work Session Meeting Minutes, January 22, 2001 Garfunkel moved, Lizee seconded, approving the City Council Work Session Meeting Minutes for January 22, 2001, as presented. Motion passed 5/0. 3. CONSENT AGENDA Garfunkel moved, Turgeon seconded, approving the Motions contained on the Consent Agenda and Adopting the Resolutions therein: A. A Motion Establishing May 19, 2001, as Spring Clean Up Day B. Consideration of a Motion Adopting ORDINANCE NO. 369, "An Ordinance amending Section 1301.02 of the Shorewood City Code Relating to Spring Clean-Up Fees and RESOLUTION NO. 01-013, "Setting Fees for Spring Clean Up." C. A Motion to Adopting RESOLUTION NO. 01-014, "A Resolution Supporting Continuation of Hennepin County CDBG Funding for Senior Community Services Programs." . . . REGULAR CITY COUNCIL MEETING MINUTES - February 12, 2001 Page 3 of 6 D. A Motion to Adopt a Resolution Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act (Removed from Consent Agenda and moved to 7B.) Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor. 5. PARKS As there had not been a Park Commission meeting since the January 22, 2001, Regular City Council Meeting, there was nothing new to report. 6. PLANNING Interim Planning Commissioner Jim Pisula reported on matters considered and actions taken at the February 6, 200 I, Planning Commission meeting (as detailed in the minutes of that meeting). 7. GENERAL A. A Motion Making Appointments to the Park and Planning Commissions Lizee moved, Turgeon seconded, appointing Mary Lou Meyer and Dan Puzak to three-year terms on the Park Commission; and Ann Packard to a three-year term and Jim Pisula to a two-year term on the Planning Commission. Motion passed 5/0. B. A Motion to Adopt a Resolution Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act (This item was removed from the Consent Agenda for consideration and discussion.) Councilmember Garfunkel questioned the incentive for the City to be involved in this program. Director Nielsen explained participation in this program makes potential funding available for different planning purposes in the City, such as clean-up of brown fields. Mayor Love commented participation was deemed worthwhile as it could be used as part of strategic planning and visioning practices for the City. Furthermore, Administrator Dawson commented, a review of housing in the Lake Minnetonka community had been conducted as a result of this participation, and it had proved to be a valuable planning tool for the area. Councilmember Garfunkel also voiced concern regarding his perception that nothing had been addressed related to sewer and transit issues. Engineer Brown explained a grant had been received by the City for studying sewer problems. Director Nielsen explained there had been a study of mass transit conducted for the area, resulting in attempts to provided additional services to people in this area. Councilmember Garfunkel stated he was also concerned that participation in this program could be seen as an endorsement of Metropolitan Council policies. Mayor Love stated he believed the City's involvement in this program allowed the City to be "heard" as part of strategic planning issues. REGULAR CITY COUNCIL MEETING MINUTES - February 12, 2001 Page 4 of6 Councilmembers Lizee and Zerby echoed Mayor Love's comments, noting it was a way to allow for . possibility of funding related to specific issues in the City. Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 01-015, "A Resolution Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act." Councilmember Garfunkel asked for clarification of ongm regarding the goals included in the Resolution. Administrator Dawson explained the goals had been a continuation of last year's goals related to this program. Motion passed 5/0. 8. ENGINEERING/PUBLIC WORKS There was nothing new to report at this time. 9. REPORTS A. Administrator & Staff 1. Gideon GlenIPlanning Task Force . Director Nielsen stated Mr. Dan Dickel, environmental consultant to the City, had been working with the Land Conservation and Environment Committee regarding this site. It was anticipated there would be a Task Force developed in the future consisting of members of City Council, Commissions and surrounding neighborhood residents to discuss plans and possibilities for this area. Council concurred. 2. Skate Park Engineer Brown anticipated seeking authorization for equipment purchase at the next Council meeting. Mayor Love requested an update regarding funding for this project. 3. Eddy Station Engineer Brown explained minor work continued on the building, with clean-up and a water main project to take place this Spring. 4. County Road 19 Intersection Engineer Brown stated this project was still slated for the Year 2002 with Hennepin County. Mayor Love commented it would be sensible to incorporate landscaping plans from the Gideon Glen project into this creating an overall general improvement for the area. Mayor Love complimented Engineer Brown for his hard work regarding this project. 5. 2001 Goals and Priorities . Administrator Dawson reviewed the 2001 goals and priorities for Council, noting it would be a busy year. Councilmember Zerby complimented Administrator Dawson for outstanding work on this list. The council indicated its concurrence with the goals and priorities for 2001. . . . REGULAR CITY COUNCIL MEETING MINUTES - February 12, 2001 Page 5 of6 6. Status Report on ShorewoodlExcelsior Alliance Committee Mayor Love explained there were a number of areas where the two cities could be able to work together in the future. Public Works would be one such area where collaboration of the two cities was anticipated to be advantageous. Engineer Brown and Mr. Les Plath, Excelsior Public Works Superintendent, had met to discuss various areas where this collaboration could occur within the departments. Furthermore, Mayor Love stated it would be a blending of staff and materials with this year being an experimental year in order to bring more value to the tax dollar for citizens. Councilmember Zerby noted a great deal of work had already gone into this endeavor as it seemed there would be a large number of operations, facilities, and equipment to work together within the future. He also stated he knew Engineer Brown and Mr. Plath worked well together, and he was already very pleased with their efforts. Engineer Brown commented that items listed in the report to Councilmembers were somewhat obvious, as had been demonstrated in past storm events where the cities had already been working cooperatively to clean-up the areas with damage. He believed these items would be handled more efficiently if done collaboratively between the cities. He also explained there would be a lot of organizational time needed this year in attempting this endeavor, but it appeared to be virtually risk-free. He also commented it would be difficult to predict cost savings initially. Mayor Love commented completing tasks more efficiently could be viewed as more quality for services, rather than just cost savings. Councilmember Zerby noted it seemed to be a good investment in attempting to reduce costs in the future for the City. Mayor Love stated he was excited about these plans, and Engineer Brown had done commendable work in this matter. Furthermore, he believed the key goal would eventually be savings; however, at this point efficiency and effectiveness should be the goal. Councilmember Lizee stated she was impressed with the initiative, and it seemed to be a wonderful program worthy of further effort. B. Mayor & City Council Mayor Love stated the Police Coordinating Committee had discussed the possibility of sharing a campus with firefighters in the future. Also, he noted Council had committed to beginning a community visioning process in the first quarter of this year. Thus, a proposal had been obtained from a consulting firm regarding this matter. He further explained there were approximately three groups available to assist the City in this process. An estimate had been secured from the firm with prior knowledge of and experience with the City. Councilmember Garfunkel voiced concern that only one firm had been contacted, and he would like to see more than one proposal in the future when considering matters such as this one. Lizee moved, Zerby seconded, approving the scoping phase of the City's Community Visioning Project with the Hoisington Koegler Group, Inc. Motion passed 5/0. C. Executive Session Garfunkel moved, Lizee seconded, recessing to Executive Session at 8:30 P.M to discuss pending litigation with Eller Media. Motion passed 5/0. . . . REGULAR CITY COUNCIL MEETING MINUTES - February 12, 2001 Page 6 of6 Mayor Love called the Executive Session to order at 8:40 P.M. Council, City Administrator Dawson, City Attorney Keane, Assistant City Attorney Jim Susag, Director Nielsen, and Engineer Brown were in attendance. Lizee moved, Zerby seconded, closing the Executive Session and returning to the Regular City Council Meeting of February 12,2001, at 9:25 P.M. Motion passed 5/0. 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Turgeon moved, Lizee seconded, adjourning the Regular City Council Meeting of February 12, 2001, subject to approval of claims, at 9:26 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary .....'l ,f / JI ..;C'-' I! / i Ck'(y..~-","." Woody Love, Mayor