120803 CC WS Min
.
.
.
-.,.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDA Y, DECEMBER 8, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1. CONVENE WORK SESSION MEETING
Mayor Love called the meeting to order at 6:07 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Zerby; Administrator Dawson;
Associate Attorney Gump of Larkin, Engineer Brown, Finance Director Burton, and
Planning Director Nielsen
Absent:
Councilmember Turgeon
B.
Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda.
2. CITY HALL SPACE EVALUATION
Administrator Dawson explained the purpose of this item being placed on this Agenda was to provide
a review of the progress undertaken thus far in the City Hall evaluation. He stated further information
would be discussed at a future Work Session. Administrator Dawson, in response to Mayor Love's
question, explained the City had decided to work with what was known regarding potential space
needs, thus, other cities had not been contacted with regard to consolidation of space for future use.
He then introduced Bill Baxley, of the Boarman, Kroos, Vogel (BKV) Group.
Mr. Baxley reviewed the Space Needs Assessment Process, noting benchmark information with
similar-sized cities still needed preparation. He next reviewed the building condition assessment,
noting this contained a compilation of observations with no subjective perspective or recommendation
being made at this time. He went on to explain prioritizing of renovation had not yet taken place;
however, it would be identified when options were present in future steps of the process.
Councilmember Zerby questioned how many deficiencies were due to neglected maintenance, and
how many were related to design and function. Mr. Baxley explained the report related to the
condition of the building and established a basis for decisions that needed to be made in the future,
rather than assessing cause.
Engineer Brown shared observations about the building, including issues of concern regarding water
problems. He also noted the building was constructed on a former wetland, and further noted
concerns about internal air quality.
Mr. Baxley stated he would return to a future Council Work Session after the necessary
documentation was finished, and various options for the future could be developed as a result of the
information that had been gained as part of the process. He thanked Council for its time this evening.
.
.
.
-,
CITY COUNCIL WORK SESSION MEETING MINUTES
December 8, 2003
Page 2 of 3
Mayor Love thanked Mr. Baxley for presenting this information to Council this evening.
Lizee moved, Garfunkel seconded, Recessing the Work Session Meeting to a Regular City
Council Meeting at 6:47 P.M. Motion passed 4/0.
Mayor Love reconvened the Work Session Meeting from the Regular City Council Meeting at 8:27
P.M.
3. COUNTY ROAD 19 CORRIDOR STUDY
Engineer Brown explained Mr. Don Sterna, of WSB and Associates, Inc., was present this evening to
provide Council with a tentative work plan for the County Road 19 Intersection Project, and to
provide additional consideration for the County Road 19 Corridor Study and its subsequent plans as
they related to the Intersection project.
Mr. Sterna thanked Council for allowing him the time to share his input and expertise to the project
and its study. Mr. Sterna then reviewed the proposed schedule for construction of the intersection
project, and the alternatives to the ddveway for the Tonka Village Shopping Center. He stated he
would bring plans for the project back to Council for further review and approval in January 2004.
Engineer Brown provided an update on the temporary signage to be placed near the intersection,
including advance flashers for the intersection in effort to alert motodsts and pedestrians to the
movement of vehicles associated with the new Public Safety Facility. He also explained traffic would
be shifted to the southerly side of the roadway first, so temporary utility and sewer service would be
moved, then traffic would shift again, and construction taking place on the northerly side of the
roadway. Engineer Brown also stated it would be prudent for all parties involved in the project to
consider adjusting the corporate boundaries of the cities to the center line of County Road 19.
Director Nielsen reviewed the concept plan and proposed draft of the County Road 19 Corridor Study.
He noted the Study had been recommended for approval by the Planning Commission at its most
recent meeting, and would be heard by the Park Commission on December 9, 2oo3,for further
consideration. He stated the Corridor Study included information pertaining to the various elements
found in an area bounded on the north by the Hennepin County Regional Railroad Authority trail, and
on the east by the Excelsior municipal boundary, and the South by the Shorewood City Hall and
Badger Park; and to the west by the Minnetonka Country Club, American Legion, Gideon Glen, and
the town homes located immediately adjacent to County Road 19 just north of Glen Road.
Director Nielsen stated the Study had been prepared in a format similar to the City's Comprehensive
Plan. It included physical planning elements related to Natural ResourceslEnvironment, Land Use,
Transportation, and Community Facilities/Services. The Corridor Plan specifically described plans
for Gideon Glen, Billboards, the Xcel Energy Site, Non-conforming Multiple Family Use areas,
"Stranded" Single-Family Residential areas, the Public Safety Facility campus, Substandard Parking
lots, and Landscaping in this area. The Transportation section included a brief outlined of the plans
for the intersection, pedestrian/bicyclist circulation patterns, and the trail crossing at County Road 19.
Director Nielsen went on to explain information regarding the Public Safety Facility, Storm Water
Management, Undergrounding utilities, and Street Lighting. Director Nielsen then explained the
proposed Streetscape Concept Plan related to elements such as Landscaping, Pedestrian Circulation,
.
.
.
'. ....
CITY COUNCIL WORK SESSION MEETING MINUTES
December 8, 2003
Page 3 of 3
Street Lighting, Intersection Semaphores, Retaining Walls, Community Identity issues, and Street
Name Signs.
Mayor Love thanked Director Nielsen for his excellent informative report.
4. OTHER
No other business was presented this evening.
5. ADJOURN
Lizee moved, Zerby seconded, Adjourning the City Council Work Session Meeting of December
8,2003, at 9:42 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary