012604 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JANUARY 26, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1. CONVENE WORK SESSION MEETING
Mayor Love called the meeting to order at 6:15 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, Administrator
Dawson; Attorney Keane; Engineer Brown; Finance Director Burton; and
Planning Director Nielsen
Absent:
Councilmember Zerby
B.
Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda.
2. CITY HALL ASSESSMENT UPDATE
Administrator Dawson stated since the most recent Council Work Session, Staff had met with
Bill Baxley, of the BKV Group, regarding the City Hall Space Needs Assessment. He noted Mr.
Baxley had created four scenarios, based on feedback from Staff, and observations included as
part of the Assessment. Mr. Baxley was present this evening to gather feedback from Council
regarding these approaches. Administrator Dawson stated the Staff had been impressed with the
creativity Mr. Baxley had brought to the scenarios, and also cautioned the Council regarding the
rough range of cost supplied for each approach.
Mr. Baxley then reviewed the four scenarios created as part of the Concept Analysis for the City
Hall Building. He noted one option to be a short-term maintenance approach, another to be a
bridge concept, the third to be an addition concept, and a new building on the existing site as the
fourth scenario. Each of the scenarios presented ranged in major points to be considered. The
short-term maintenance approach was designed to address items that would need to be remedied
to extend the viability of the existing structure and enhance the work environment for the City
employees. The bridge concept was .designed to provide a short term (maximum recommended
life span of 3-6 years) to improve various aspects of City Hall and plan for a new facility in the
near future. The addition concept examined the possibility of a relatively small addition to the
existing facility, but one that would provide for needed space and commitment to stay on site.
The fourth scenario looked at the impact of a 12,000 square foot building on the existing site and
its requisite issues. Very rough cost estimates were shared as part of the scenarios as well. Mr.
Baxley also reviewed the benefits and deficiencies of each scenario as well.
Attorney Keane arrived at 6:35 P.M.
Brief discussion ensued regarding the options presented by Mr. Baxley. Mr. Baxley questioned
whether any additional information would be helpful to Council in discussing these concepts, as
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CITY COUNCIL WORK SESSION MEETING MINUTES
January 26, 2004
Page 2 of2
he noted this assessment could be a tool used to evaluate the possibility of remaining on this site
into the future.
Council requested Mr. Baxley provide additional information related to the total cost of
relocation of City Hall should scenarios three and four be considered for future expansion.
Council also requested consideration be given to the process of having City Hall operations
continue throughout any construction, and the resulting impacts on the continuation of services.
3. ADJOURN
Lizee moved, Turgeon seconded, Adjourning the Work Session Meeting of January 26,
2004, at 7:04 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recordin2 Secretary
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Woody Love, Mayor