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061404 CC Sp Min . . . CITY OF SHOREWOOD JOINT CITY COUNCILIP ARKS FOUNDATION WORK SESSION MONDAY, JUNE 14,2004 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. MINUTES 1. CONVENE JOINT CITY COUNCILIP ARKS FOUNDATION WORK SESSION Mayor Love called the meeting to order at 6:01 P.M., and thanked all parties present for attending this evenmg. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, and Administrator Dawson; Engineer Brown and Planning Director Nielsen Parks Foundation directors: Board President Dallman; Boardmembers Callies, Dallman, Keeler, and Lindstrom Also present: Park Commission members: Chair Davis and Commissioners Farniok, Meyer and Gilbertson (arrived 6:20) Absent: Councilmember Zerby and Finance Director Burton B. Review Agenda Without objection from the Council, Mayor Love proceeded with the only Agenda item for the meeting. 2. SHOREWOOD PARKS FOUNDATION: POSSIBLE DONATION Mayor Love stated this meeting had been prompted by the success of the recent Park Foundation fundraising breakfast and noted it was a pleasure to be able to meet under the circumstances this evening. He introduced Paula Callies, Park Foundation Board member, to Council. Ms. Callies explained the success of the fundraising breakfast, noting the purpose of the fundraiser was to raise funding for a plaza picnic area to be constructed in Freeman Park. She further explained a Shorewood resident had requested information regarding a potential donation to the City related to the proposed plaza project sponsored by the Parks Foundation. This resident was interested in providing additional funding for a memorial for Shorewood resident Chris Garibaldi, who had passed away in the past year due to cancer. She also explained the Parks Foundation was interested in assisting in the facilitation of the plaza project, as well as furthering discussion related to future memorial donations. She then introduced Shorewood resident, Peter Knoll. Mr. Knoll, of Smithtown Road, stated he and other local residents were interested in raising funds in memory of Shorewood resident Chris Garibaldi. Mr. Knoll further explained Mr. Garibaldi had been very involved in the community and had done so many good things in his short lifetime; it seemed a fitting tribute to be part of the plaza project and provide a memorial in honor of Mr. Garibaldi. He further stated he and other local residents were very interested in raising additional funding for the plaza and memorial. . Mr. Knoll stated he was convinced the necessary funding for the project could be raised CITY COUNCIL WORK SESSION MEETING MINUTES June 14, 2004 Page 2 of3 . in a timely manner, and he was concerned for naming recognition from the City. He also stated the tribute to Mr. Garibaldi would be small and tasteful, and would be designed to simply to acknowledge him. Mayor Love thanked all parties involved for bringing this effort forward to this point. He stated while he was very excited about the prospect of such a fine donation, it also raised a number of policy issues. Specifically, he was concerned for a process to be developed and considered for area residents, such as this group, that wished to make a donation to the City in some way. He stated it was important to establish and follow a process for this donation that would also allow other potential donations to come forward in a similar manner. Administrator Dawson reviewed policies and processes utilized by other municipalities in the Twin Cities area for donations. He suggested it was important to provide consistency in the process for accepting donations. Discussion ensued regarding the best possible method of developing policies and procedures to be utilized in cases such as this one for the future. The consensus of the group was that the Park Commission to work with the Parks Foundation to develop a policy for accepting donations. The timeline for development and approval of these policies was not anticipated to outlast the enthusiasm for the project, and the group present believed it possible to complete the plaza project this fall with fundraising continuing throughout the development of the policy for donations. All parties present also agreed it would be important to review the Parks Master Plan for potential uses for funds raised and implementation of those funds in the future. . Mayor Love, on behalf of all persons present, thanked Mr. Knoll for his generous contributions to this project as well as discussion of development of policies for accepting donations in the future. Mr. Knoll thanked Council and stated he would be agreeable to working with the City to help develop policies and procedures in any way possible. 3. ADJOURN Lizee moved, Turgeon seconded, Adjourning the Work Session Meeting of June 14, 2004, at 6:37 P.M. Motion passed 4/0. a RESPECTFULLYSUBNllTTED, Sally Keefe, Recording Secretary Woody Love, Mayor .