061404 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JUNE 14,2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:00 P.M. or immediately following
Regular Council Meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 9: 15 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, Administrator Dawson;
Attorney Keane; Engineer Brown; and Planning Director Nielsen
Absent:
Councilmember Zerby and Finance Director Burton
B.
Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda for the meeting.
2. LIVABLE COMMUNITIES ACT PARTICIPANT STATUS
Administrator Dawson explained the City had been a participant in the Livable Communities Act (LCA)
for several years. As a participant, the City was eligible to compete for grants from the Metropolitan
Council for various housing and redevelopment accounts. He then reviewed the obligations for
participating in the LCA and related expenditures for the City. He went on to explain the options
available for City participation or withdrawal from the LCA. After a brief discussion, Council agreed to
consider withdrawal from the LCA. While Council fully supported the Livable Communities programs,
the requirements for participation in the LCA were not considered suitable for the City at present.
3. CITY HALL SPACE STUDY
Administrator Dawson explained that earlier this year Council had received the City Hall assessment
report performed by the Boarman kroos Vogel (BKV) Group. At that time, Council had indicated a
willingness to consider expansion of the existing City Hall or construction of a new City Hall for the
purpose of focusing discussions on the topic. The BKV Group identified water as a significant structural
issue on site, and agreed with Staff that evaluation of the associated mold issues in the building should be
reviewed as results from that particular assessment could provide a direction for change.
The City had commissioned Institute for Environmental Assessment (IEA) to determine and evaluate the
potential contamination of City Hall. Administrator Dawson explained the findings had been received by
Staff and noted present conditions did not indicate immediate health threats in the building. He then
reviewed the recommendations by IEA for removal and mitigation of fungal spores present.
Discussion ensued regarding the findings of the two reports and how each related to the integrity of the
City Hall building. All parties present agreed replacement of the roof was considered logical and
imminent. Further consideration included the best approach for replacement of the siding on the building
as well, since it, too, had incurred water damage over time. A brief discussion then ensued regarding the
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CITY COUNCIL WORK SESSION MEETING MINUTES
June 14, 2004
Page 2 of2
four scenarios presented by the BKV Group and how the IEA findings could potentially affect those
scenarios for the future.
Without objection from Council, Mayor Love requested Staff provide information regarding options for
addressing short term maintenance issues with the current City Hall building.
Councilmember Turgeon stated she would be in favor of considering options for construction an addition
onto the current building, rather than erecting a new building on this or any other site. Councilmember
Garfunkel agreed.
4. AMLEE ROAD AND DRAINAGE
This item was discussed in conjunction with Item 5.
5. WEDGEWOOD DRIVE/MALLARD LANE/TEAL CIRCLE PROJECT
Engineer Brown reviewed a draft of a generic survey to be released to City residents regarding future
roadway efforts of the City. Council provided input related to the draft survey, and thanked City Staff
for these efforts.
6. MINNETONKA DRIVE BITUMINOUS OVERLAY
Engineer Brown explained the need for bituminous overlay as it related to a commitment made to work
with the watermain extension on Minnetonka Drive, and the grading issues to be resolved as part of that
watermain proj ect.
7. WATER SYSTEM VULNERABILITY ASSESSMENT
Engineer Brown provided an update on the Water System Vulnerability Assessment and related security
measures for the City.
8. ADJOURN
Turgeon moved, Lizee seconded, Adjourning the Work Session Meeting of June 14,2004 at 10:24
P.M.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
(L
Woody Love, Mayor