071204 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JULY 12, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 6:05 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby, Administrator
Dawson; Engineer Brown; and Planning Director Nielsen
Absent:
Councilmembers Lizee and Zerby; Attorney Keane, and Finance Director Burton
B.
Review Agenda
Mayor Love reviewed the Agenda for the meeting this evening. Engineer Brown requested Item 3, An
Update on the Trunk Highway 7 LED Project; be added prior to adjourning the meeting.
2. TIMBER LANE W ATERMAIN PROJECT
Engineer Brown explained that at the June 28th Regular City Council Meeting, the date of July 21,2004
was set as a public information meeting date for the Timber Lane Feasibility Report for the extension of
Municipal Water Service. During consideration of that item, Council had requested alternatives for the
breakdown of costs for the project. He went on to explain it appeared there were nine single-family
residential units that were candidates for the City water service. He also explained, in accordance with
the Shorewood City Code, petitioners for the extension of water service were required to pay the current
connection fee, or the cost of the project to extend city water; whichever was greater of the two.
Engineer Brown then shared cost alternatives for various scenarios for the project construction, noting
the total project cost, including design, administration, and construction would be $183,026, which
would represent approximately $20,336.22 per unit for nine lots. He went on to explain $31,074 of the
total project cost would be assumed by the City's Local Roadway Fund, and the petitioner responsibility
would be assumed through assessments for the remainder of the project.
Councilmember Garfunkel stated he thought it was important to be realistic about costs in projects such
as this one, and his previous concerns about utilization of the Local Roadway Fund monies now made
more sense after clarification. He understood the City would be getting a better roadway as a result of
the project without undue assessment to residents or depletion of the Roadway Fund for unprecedented
reasons.
Dave Hutton, of WSB & Associates, was in attendance and offered to provide further clarification if need
be.
With Council consensus, Engineer Brown stated he would proceed with plans for the project on the basis
shown, and would also hold the Public Information Meeting on July 21, 2004, at City Hall. Residents
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CITY COUNCIL WORK SESSION MEETING MINUTES
July 12, 2004
Page 2 of2
would also be made aware that the cost of the feasibility study was included in the total project cost for
the Watermain project.
3. UPDATE ON TRUNK IDGHW AY 7 LED PROJECT
Engineer Brown explained this project had been initiated to provide additional safety to motorists and
members of the Public Works Department when bulbs needed to be changed on traffic signals along
Highway 7 in the City. The lamps that were being utilized were found to be defective, and efforts were
being undertaken to work with the contractor, manufacturer, WSB & Associates (the City's consulting
engineering firm), as well as the Minnesota Department of Transportation, to remedy the situation. He
stated he was concerned for the overall long term effects of the replacement process currently underway,
and he asked Council's support in working with the potential legalities that could be associated with the
replacement of these lamps.
Council indicated support for the efforts currently underway to remedy the situation.
4. ADJOURN
Garfunkel moved, Turgeon seconded, Adjourning the City Council Work Session Meeting of July
12,2004, at 6:25 P.M. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
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Woody Love, Mayor