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050905 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETNG MONDAY, MAY 9,2005 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Love, Councilmembers Callies, Lizee, Wellens, and Turgeon (arrived 7:02 P.M.); Administrator Dawson; Attorney Keane; Finance Director Burton; Planning Director Nielsen, and Engineer Brown. Absent: None B. Review Agenda Wellens moved, Callies seconded, Approving the Agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. Board of Review Meeting Minutes, April 25, 2005 Lizee moved, Wellens seconded, Approving the Board of Review Meeting Minutes of April 25, 2005 as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, April 25, 2005 Wellens moved, Callies seconded, Approving the City Council Reguiar Meeting Minutes of April 25, 2005 as amended. Motion passed 5/0. 3. CONSENT AGENDA Wellens moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing - No action required C. Authorizing RESOLUTION NO. 05-042, "A Resolution Approving License for Tree Trimmers." . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES May 9,2005 Page 2 of6 D. Authorizing RESOLUTION NO. 05-043, "A Resolution Approving Plans, Specifications, and Estimates and Authorizing Advertisement for Bids for the Badger Well Reconstruction Project, City Project 98-06." Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented. 5. REPORTS AND PRESENTATIONS There were no reports and presentations presented. 6. PUBLIC HEARING Timber Lane Water Main Mayor Love opened the Public Hearing at 7:05 P.M. to consider the extension of municipal water on Timber Lane. Administrator Dawson stated that a petition had been filed with the City Clerk requesting municipal improvements. The Petition was for a Minnesota Statute 429 Special Assessment Improvement Project. Engineer Brown reported that the improvement project involves a petition project for 1544 lineal feet of water main from Lawtonka Drive to the cul-de-sac of Timber Lane. The project includes the installation of three fire hydrants. Nine properties are potentially affected. Seven of those properties have filed a 429 Petition form with the City Clerk. City Ordinance requires that projects have 67% of affected properties sign a 429 Petition. On November 22, 2004, the City Council approved Resolution 04-098, Declaring the Adequacy of a Petition for the Extension of Municipal Water Service on Timber Lane and allowing the City to move forward with plans and specifications. Brown continued that the engineer's estimate for the project would be $151,952, yielding an assessment amount of $16,883.56 per property for the principal amount. Engineer Brown noted that tonight's public hearing is not an assessment hearing but a hearing to determine if the improvement project should move forward. Brown stated the City would obtain bids, complete the project and then hold an assessment hearing. Engineer Brown stated that based on the condition of the roadway, the City would install an overlay after the watermain installation. Brown clarified that the project places the main down Timber Lane, extends lines for fire hydrants and brings the service to the property line. It becomes the homeowners' responsibility to extend the main from the property line to the home. Duane Bagdors, 5585 Timber Lane, addressed Council stating his opposition to the watermain improvements along Timber Lane and expressed concerned regarding the costs and assessment for the project. Mr. Bagdors noted that he recently installed a new well. . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES May 9,2005 Page 3 of6 There being no further public comments, Mayor Love closed the public comment portion of the Public Hearing at 7:11 P.M. Councilmember Wellens asked how the watermain improvement assessment costs have increased over the past ten years. Engineer Brown noted that the connection charge was increased to $10,000 about ten years ago. The City Ordinance presently states that homeowners will pay the cost of the project or $10,000, which ever is greater. h1 answer to Mayor Love's question regarding cost estimates, Engineer Brown noted that a bid opening would be held on June 8 and considered at the Council meeting on June 13. Council will have a better idea of the impact to each household once bids are received. Brown reiterated that the assessment hearing would be on the total cost of the project and there may be variables that could affect the costs. Mayor Love closed the Public Hearing at 7:17 P.M. 7. PARKS Engineer Brown reported the Park Commission is considering more Music in the Park items and ways to reduce vandalism in the parks. 8. PLANNING - Report by Representative Commissioner Gagne reported on two matters considered and actions taken at the April 8, 2005, Planning Commission meeting (as detailed in the minutes of that meeting). 9. GENERAL/NEW BUSINESS A. Authorizing the Transfer of the Board of Appeal and Equalization to Hennepin County Administrator Dawson explained that Minnesota Statutes provide the authority for cities to transfer the duties of the local board of appeal and equalization to Hennepin County. The process takes a notice of public meeting and approval of a resolution before December 1, 2005. The transfer of authority must be for a period of at least three years. Approval of the Resolution will transfer service to the County through July 2008. Turgeon moved, Callies seconded, Adopting RESOLUTION NO. 05-044, "Authorizing the Transfer of the Duties of the Local Board of Appeal and Equalization to Hennepin County for a Three-Year Period Commencing in 2006." Motion passed 5/0. 10. ENGINEERINGIPUBLIC WORKS A. Approving Plans, Specifications, and Engineering Estimates and Authorize Advertisements of Bids for Timber Lane Water Main Project. . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES May 9, 2005 Page 4 of6 Engineer Brown reported that tonight's earlier public hearing addressed the watermain improvements for Timber Lane. By adopting the Resolution, the Council will approve the plans, specifications and estimates and authorize the advertisement of bids for Timber Lane Watermain Improvements Project as delineated in the memorandum. Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-045, "Approving Plans, Specifications and Estimates and Authorizing Advertisement for Bids for the Timber Lane Watermain Project, City Project 04-05." Motion passed 5/0. B. Authorization to Make Traffic Control Changes to Radisson Road Engineer Brown reported that on April 4, 2005, staff conducted the last public information meeting for consideration of traffic changes to Radisson Road. Mr. Chuck Rickart, Transportation Engineer from WSB and Associates, addressed the Council regarding the safety and operation study that was conducted along a portion of Radisson Road in January, noting that four alternatives were considered. Since the initial study, three additional alternatives have been considered. Mr. Rickart stated that staff is recommending to start with signing and striping along the roadway, including signage restricting cross movement from Old Market Road during evening peak hours. Engineer Brown noted that some residents have concerns about retaining walls and have suggested the need for stop signs. The recommended alternative addresses a majority of the feedback received,is an alternative that does not prohibit future options for the roadway, and is cost-effective and the least expensive of the alternatives considered. Mayor Love asked if anyone in the audience wished to address the Council regarding Radisson Road. Ms. Patrice Aubrect, 20575 Radisson Road, stated that she agrees with recommendation to place signs, but expressed concern that the cost of striping the roadway is excessive, given the impact a stripe would have. Mr. Rickart agreed that striping can be expensive; however, the suggested obtaining a bid for the striping as an option and then make a decision based on the actual cost. Councilmember Turgeon expressed concern with striping Radisson Road because it is very narrow. Mr. Rickart agreed that the lanes would be narrow. A skip-stripe would be used to delineate the curves and clarify the designated lanes. The entire roadway would not be striped. Striping is not required but an option to improve safety. Mayor Love asked Mr. Rickart what merit striping would have and if striping the center will help control traffic speeds. Mr. Rickart stated that he believes striping is an important aspect of the plan, especially around the curves. . . - CITY OF SHOREWOOD REGULAR MEETING MINUTES May 9, 2005 Page 5 of6 Attorney Keane noted that traffic control should be consistent with safe engineering and not violate a driver's expectations. Councilmember Callies stated that there may not be a perfect solution, but there were concerns expressed at the meetings regarding safety issues. Callies stated that she was comfortable with the signage and bidding the striping. Callies suggested continued assessment of the situation after these measures are put in place. Callies moved, Wellens seconded Authorization to Make Traffic Control Changes to Radisson Road, as Recommended by Staff, and to Seek Bids for Signing and Striping. Motion passed 5/0. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection Engineer Brown reported that construction along County Road 19 continues with utility relocation along the west side of the north leg. The City has retained R.W. Beck and Associates, electrical engineers, to assist in the analysis of the electrical proposal with Xcel Energy and help determine if the costs proposed are reasonable. Engineer Brown stated that there would be periods of closure of Smithtown Road for possibly two to four days next week. Brown stated that they are working with the utilities to try and shorten the closing to one day. There will be several more road closures along Smithtown and Country Club Road as the project continues. Councilmember Lizee suggested signage along with a traffic control persons during the closures. Engineer Brown stated that staff is working with a number of agencies to facilitate the road closings as well as informing the schools of the anticipated closing dates. Brown also noted that there would be a two-week period to swap out the temporary control signals and install the new signals. Stop signs will be put back at the intersection until the permanent signals can be completed. There will also be traffic delays on the east side near Echo Road, at the end of the project. The road will be reduced to one lane traffic while the contractor changes the road width. Engineer Brown expressed his appreciation to the local businesses for their cooperation during the road construction project. B. Mayor & City Council 1. SLMPD Issues Group Councilmember Turgeon reported that the SLMPD Issues Group will be meeting Tuesday evening, May 10, 2005 and will review draft language to the Joint Powers Agreement. There are only a few meeting remaining and participation is key. . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES May 9,2005 Page 6 of6 Mayor Love encouraged Councilmembers to attend the SLMPD Issues Group meeting. Meetings start at 4:00P.M. Mayor Love reported that there was an Excelsior Fire District Board Committee meeting and the Relief Association was granted a $300 per year benefit increase. The Board turned over the Mission Statement to the Fire Department for final review. The Mission Statement will be a combined statement between the Fire District Board and firefighters. 12. ADJOURN Turgeon moved, Wellens seconded, Adjourning the Regular City Council Meeting of May 9, 2005, at 7:55 P.M. Motion passed 5/0. RESPECTFULLYSUBMUTTED, Shelley Souers, Recording Secretary fJJt2 Woody Love, Mayor