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080805 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 8, 2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Acting Mayor Lizee called the meeting to order at 7:01 P.M., noting Mayor Love was not able to be present this evening. A. Roll Call Present: Acting Mayor Lizee; Councilmembers Turgeon, and Wellens; Administrator Dawson; Attorney Keane (arrived 7:20 P.M.); Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: . Mayor Love; Councilmember Callies B. Review Agenda Wellens moved, Turgeon seconded, Approving the Agenda as presented. Motion passed 3/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, July 25, 2005 Turgeon moved, Wellens seconded, Approving the City Council Regular Meeting Minutes of July 25, 2005, as presented. Motion passed 3/0. 3. CONSENT AGENDA Wellens moved, Turgeon seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing - No action required C. Sign Permit Request Applicant: College Nannies & Tutors Learning Center Location: 23570 Highway 7 (Shorewood Village Shopping Center) D. Authorizing Submittal of the 2005-2006 Winter Trail Activities Permit E. Authorize Expenditure of Funds for Public Works Equipment - 2 Snowplows F. Authorize Expenditure of Funds for a Generator Motion passed 3/0. . . CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 2 of6 4. MATTERS FROM THE FLOOR (No Council action will be taken.) Stephen Dzurak, resident of Shorewood, stated he was present this evening to provide input on the proposed Shorewood increase to the South Lake Minnetonka Police Department (SLMPD). He stated he was disappointed that the City was considering this increase since he anticipated the City of Excelsior would not settle for this amount of funding to be contributed by the other member cities. He viewed it as "taxation without representation" as he believed Shorewood's portion of the operating budget warranted additional representation in decision making issues. Finally, he stated, he believed Excelsior's lack of action in accepting the offer presented as a result of the work completed by the Issues Group was appalling, and he was frustrated the City of Excelsior had not acted in a timely fashion as agreed upon early in that process. He stated he would be very disappointed if the City of Shorewood took action to increase its percentage of the member city contributions associated with the SLMPD Operating budget. Acting Mayor Lizee thanked Mr. Dzurak for his comments. 5. REPORTS AND PRESENTATIONS A. Request for Support for the Southshore Senior/Community Center Joyce Flury, Executive Director for the Southshore Community Center, stated she was present this evening to issue a request for funding on behalf of the Senior Community Services (SCS). SCS was the provider of programming at the Southshore Community Center, and as such, had annually requested funding from each of the member cities for programming activities. She explained that due to federal cutbacks, prior funding, previously available through Hennepin County, was no longer available, and thus, the funding requests had become necessary in order to allow participants at the Southshore Center to be able to maintain activities available to them for many years. Ms. Flury stated that SCS was requesting that each member city consider including funds in its 2006 budget to continue funding for SCS services at the Center. The request of Shorewood was $6,500. Ms. Flury also explained the Friends of the Southshore Center provided funding for the maintenance and upkeep of the building, and several volunteers helped with fundraising efforts throughout the year for various activities as well. She also noted the wonderful participation in programming each year for area seniors, and thanked Council for its time this evening in considering this action. Acting Mayor Lizee stated she believed the Center to be a true asset to the community, noting it was very well utilized for several kinds of events. She stated she was aware there were numerous fundraising events also associated with programming efforts each year. Turgeon moved, Wellens seconded, Directing Staff to include $6500 in the 2006 proposed budget for the Senior Community Services at the Southshore Community Center. Motion passed 3/0. Ms. Flury thanked the Council for its wonderful support and stated the seniors also appreciated all the cooperation and cooperative efforts from the City of Shorewood. 6. PUBLIC HEARING . None. CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 3 of 6 . 7. PARKS Engineer Brown reported there had not been a meeting of the Park Commission since the most recent Regular City Council meeting, thus, there was nothing to report on at this time. 8. PLANNING Director Nielsen stated Commissioner Meyer was unable to be present this evening to provide a detailed report on recent activities of the Planning Commission. A. Parkview Final Plat Director Nielsen briefly reviewed the project, noting the Planning Commission had requested a review of the landscaping plan for the project as part of the Final Plat review portion of the planning process. He then reviewed the landscaping plan for Council, noting several improvements had been made in the number, quality, and placement of trees associated with this project. . Engineer Brown explained there remained two primary engineering issues associated with the project, including installation of municipal water service and drainage. With regard to municipal water service, he explained WSB & Associates, the City's engineering consulting firm, was preparing a feasibility report to determine if an interconnection between the Amesbury area and the Southeast Water Tower area would be possible. He stated he anticipated a report by mid-August and the results would not hold up the project moving forward at this time. With regard to drainage for the project, Engineer Brown explained the drainage flow pattern related to the project as well as the alternatives for the hydrology aspects of the project. Councilmember Turgeon questioned whether routing the stormwater to the pond at Manor Park, as planned, would cause deterioration in water quality at the pond. Engineer Brown stated it could potentially increase the phosphorus loading for the pond, but there were little alternatives presented at this time. He was awaiting the final hydrology report and hoped for alternatives at that time. He also stated the City was working with the limnologist from the Minnehaha Creek Watershed District to study water samples from the pond in effort to bring resolution to this issue. Wellens moved, Turgeon seconded, Adopting RESOLUTION NO. 05-072, "A Resolution Approving the Final Plat of Parkview" and Authorizing Execution of the Development Agreement for this project. Motion passed 3/0. 9. GENERALINEW BUSINESS A. Excelsior Fire District 2006 Proposed Budget . Administrator Dawson explained the process for preparation, consideration, and approval of the Excelsior Fire District (EFD) 2006 proposed budget. He noted the Council had an opportunity to review a preliminary budget at a Work Session meeting held in July as part of this process. He reviewed the issues addressed by Council at that Work Session, including issues associated with Orono expenses and revenue, PERA contributions, janitorial services, motor fuels, other professional services, and presentation and formatting of the budget for future years. Shorewood's contribution based on the formula would be $538,278 for the Year 2006. He also explained, according the Joint Powers CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 4 of6 . Agreement that governed the District, approval of the budget by a majority of the five city councils was binding on all member cities. He noted three of the five councils had approved the 2006 proposed EFD budget thus far. Chief Mark DuCharme, of the EFD, thanked Council for consideration of the budget, and distributed data regarding the Orono contract monies and the new process in place for allocation and distribution of those monies within the EFD organization. Turgeon moved, Wellens seconded, Approving the Excelsior Fire District 2006 Proposed Budget. Motion passed 3/0. Chief DuCharme thanked the Council. B. Mound Fire Department 2006 Proposed Budget . Administrator Dawson explained the City of Shorewood provided fire and rescue services to Enchanted, Shady, and Spray Islands through a contract with the City of Mound. He noted contract cities did not approve the budget or their payments for service for the following year, but were asked to comment on the budget, and forward them to the Mound City Council for its annual consideration of the budget each year. He then went on to review the funding formula associated with this budget, and costs to the City of Shorewood, noting a rise in funding contribution from $22,749 in 2005 to $26,421 in 2006. Administrator Dawson stated the increase was formula driven for the year, noting it would be revisited next year when developing the next multi-year contract for services. Acting Mayor Lizee questioned whether the Island residents were satisfied with the level of service received in past years by the Mound Fire Department. Administrator Dawson stated he was unaware of any complaints from Island residents at this time. Councilmember Wellens stated he believed a 16% increase over the past year to be quite high. Councilmember Turgeon agreed, noting the City paid a great deal of money in the last year for 2% of the MFD emergency calls. Turgeon moved, Wellens seconded, Accepting the Mound Fire Department 2006 Proposed Budget. Motion passed 3/0. C. South Lake Minnetonka Police Department 2006 Proposed Budget . Administrator Dawson explained on July 29, 2005, the Coordinating Committee of the South Lake Minnetonka Police Department (SLMPD) recommended the 2006 proposed budget for consideration by the four member city councils. The overall budget proposed included a 3.8% increase from 2005 to 2006. He then reviewed the budgetary process as outlined in the Joint Powers Agreement that governed the SLMPD. Next, Administrator Dawson explained the programmatic changes slated for the 2006 proposed budget cycle, as well as ramifications associated with "flat-lining" the municipal funding yet another year. He also explained how potential tiers of service would impact the budget and noted the municipal payment recommended for 2006 from the City of Shorewood was $715,806, or 46% of the $1,556,100 from all of the member cities. He then reviewed the approvals thus far associated with member cities actions by respective Councils. . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 5 of6 SLMPD Chief Litsey was present, and provided a brief overview of the budget. He stated he was required to work within the current JP A for funding the budget for 2006, since matters had not been resolved as a result of the Issues Group meetings. He further stated he appreciated the budget process being reviewed by the Operating Committee, comprised of all member city administrators and managers, and then being considered for recommendation by the Coordinating Committee. Turgeon moved, Wellens seconded, Approving $715,806 in revenue from the City of Shorewood for the 2006 Proposed Budget of the South Lake Minnetonka Police Department. Motion passed 3/0. Councilmember Wellens stated he appreciated being presented with enough data to understand the comparative step in funding for each city in this issue. Chief Litsey thanked the Council for its action this evening. 10. ENGINEERINGIPUBLIC WORKS Engineer Brown stated there was nothing to report on at this time. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection Engineer Brown reported on the lack of progress currently being made on the County Road 19 project as a result of financial issues associated with project management. He stated issues remained currently with Xcel Energy regarding the timing of removal of power poles standing in the way of the project's progression. He stated he anticipated the issue of removal to be completed no later than mid-month; however, if this was not the case, additional resources would need to be addressed to continue with the project. Councilmember Turgeon questioned the status and report related to burying utilities for this project. Engineer Brown stated the report from R.W. Beck was complete but had yet to be delivered in written form. He stated a verbal report had been shared in which the City's consultant believed the costs outlined in the Xcel proposal for this task were reasonable, despite the fact that they had doubled from the original estimate for this activity on the project. Councilmember Turgeon stated she believed cost for the undergrounding should be borne by Hennepin County since it was a County project, and neither the benefits associated with the overall project, nor the roadway would be solely at the expense of Shorewood residents. Engineer Brown stated he believed such activities to be governed by statute. B. Mayor & City Council Acting Mayor Lizee stated there were six "Neighborhood Night Out" events in the City, and in attending these events, noted many area residents were happy to see the police and fire department personnel in attendance at these events. . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 6 of 6 She also shared a flyer that outlined the Future of the Lake Day on August 13, 2005, at the Excelsior Commons from 9:00 A.M. to 12:00 P.M., noting all residents were invited and encouraged to attend this event. 12. ADJOURN Wellens moved, Turgeon seconded, Adjourning the August 8,2005, Regular City Council Meeting at 7:52 P.M. Motion passed 3/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary ~~ L:.~ Christine Lizee, Acting Mayor