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091205 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 12, 2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Love, Councilmembers Callies, Lizee, and Turgeon; Administrator Dawson; Attorney Keane; Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: Councilmember Wellens B. Review Agenda Mayor Love reviewed the Agenda for the meeting. Director Nielsen stated Item SA had been withdrawn and would not be present on this Agenda for discussion this evening. Turgeon moved, Lizee seconded, Approving the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, August 22, 2005 Callies moved, Turgeon seconded, Approving the Special Meeting Minutes of August 22, 2005, as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, August 22, 2005 Lizee moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of August 22, 2005, as presented. Motion passed 4/0. C. City Council Work Session Minutes, August 22, 2005 Turgeon moved, Callies seconded, Approving the City Council Work Session Meeting Minutes of August 22, 2005, as presented. Motion passed 4/0. 3. CONSENT AGENDA: Lizee moved, Callies seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing - no action required . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 12, 2005 Page 2 of6 c. Adopting RESOLUTION NO. 05-077, "A Resolution Approving a Temporary On- Sale Liquor License for Shorewood Liquor for September 14, 2005." Adopting RESOLUTION NO. 05-078, "A Resolution Approving a Temporary On- Sale Liquor License for Shorewood Liquor for January 18, 2006." Adopting RESOLUTION NO. 05-079, "A Resolution Approving a Temporary On- Sale Liquor License for Shorewood Liquor for May 10, 2006." D. Adopting RESOLUTION NO. 05-080, "A Resolution Accepting Bid and Awarding Contract for 2005 Pavement Marking and Radisson Road Improvement P_rojects." E. Adopting RESOLUTION NO. 05-081, "A Resolution Proclaiming November 12-19, 2005 to be Housing Awareness Week 2005." F. Accepting Proposal from American Engineering and Testing, Inc. for Professional Engineering Services Motion passed 4/0. 4. MATTERS FROM THE FLOOR No matters from the floor were presented. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC HEARING There were no public hearings scheduled this evening. 7. PARKS A. Report on Park Commission Meeting Held August 23, 2005 8. PLANNING Commissioner Gniffke reported on matters considered and actions taken at the September 6, 2005, Planning Commission Meeting (as detailed in the minutes of that meeting). A. Approval of Final Plat - Lake Virginia Woods Director Nielsen stated this item had been withdrawn at the request of the applicant. 9. GENERALINEW BUSINESS A. Acceptance of the 2006-2010 Capital Improvement Program . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 12, 2005 Page 3 of 6 Administrator Dawson explained the Council had reviewed the Capital Improvement Program (CIP) in a recent Work Session meeting. Recommended changes had been made in the CIP as requested; however, he also noted Engineer Brown had identified four roadway-related projects slated for next year that had funding of $100,000 necessary. Administrator Dawson explained these items were critical to the safety of residents and included guardrails and retaining walls. Councilmember Turgeon stated she had requested certain notations be removed in the CIP regarding donations for projects listed within the CIP, and noted they had not yet been removed. Administrator Dawson stated a misunderstanding had taken place in that request, and changes to the CIP could be made prior to acceptance. Discussion ensued regarding the best funding sources for this wetland project and other projects also associated with funding by donations. Finance Director Burton suggested the funding of this project be slated for 2007 and 2008 in order to allow for additional funding sources to be found in grant programs and other agency programming. Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-082, "A Resolution Adopting a Capital Improvement Program for the Years 2006-2010, as amended, with all funding sources related to the Freeman Park Wetland Restoration Project listed on Page 70 to be split between 2007 and 2008. Motion passed 4/0. B. Approval of the 2006 Proposed Budget and Setting the Truth-in- Taxation Public Hearing Dates Administrator Dawson explained City Staff had prepared the 2006 Proposed General Fund Operating Budget for review and approval this evening. Finance Director Burton then reviewed the highlights of the budget including the lack of levy limits imposed by State Legislature and retention by the State of the Market Value Homestead Credit. She noted the City's tax base would increase by 13.25% and then noted several transfers associated to the Capital Improvement Funds. She also reviewed funding issues regarding public safety, public works/engineering, municipal facilities, salaries and insurance, improvements to the document retrieval systems, park programming and other technology improvements contemplated as part of this budget as well. Administrator Dawson explained the truth-in-taxation procedures, noting the special public hearings required on the proposed budget and tax levy could take place on December 5, 2005. Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-083, "A Resolution Setting the 2006 Proposed General Fund Budget and Approving the Proposed 2005 Property Tax Levy Collectible in 2006." Motion passed 4/0. Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-084, "A Resolution Setting the Truth-in- Taxation Public Hearing on the Proposed 2006 Budgets and the 2005 Property Tax Levy Collectible in 2006." Motion passed 4/0. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 12, 2005 Page 4 of 6 . c. South Lake Minnetonka Police Department 2006 Interim Funding and Resolution Proposal Administrator Dawson explained that on August 19, 2005, the Coordinating Committee ofthe South Lake Minnetonka Police Department (SLMPD) endorsed the "[mal version" of a proposal by its chair, Greenwood Mayor Newman, for funding the Department's 2006 recommended budget and working through the issues of differing positions among the member city councils. He also explained that during the week of August 22, 2005, the city councils of Shorewood, Tonka Bay and Greenwood approved the Coordinating Committee "final version" proposaL' On August 29, 2005, the Excelsior City Council did not approve the proposal, but offered modifications and sought approval of the other three-city councils. Administrator Dawson then outlined the four part proposal from Excelsior. Mayor Love stated the Coordinating Committee believed it had authorization to address only one item in the proposal with the remaining three items to be addressed by member councils. He stated he believed, as did other Coordinating Committee members, that this proposal did not meet the spirit of moving the SLMPD forward into the future. He noted the cities of Tonka Bay, Shorewood, and Greenwood had attempted a series of compromises, but he had yet to see compromise or movement on issues from Excelsior. He further stated with a change of heart by the City of Excelsior representatives, he believed there might be hope for progress toward the future, however, without that, he anticipated he would be returning to Council in the near future to begin discussions on having a three-city police department. To that end, he stated he did not wish to devote anymore Staff time to this topic, and requested the Council suggest action on this item. . No suggested action was forthcoming from Council on this matter. D. Request for Permanent No Parking Restrictions - Birch Bluff Road Director Nielsen explained the City had received a petition from numerous residents along Birch Bluff Road, requesting permanent "no parking" restrictions for the north side of the street between Grant Lorenz Road and Eureka Road. He stated several residents were present this evening that wished to address this topic before Council, and he had received one additional communication from a resident that was concerned for the number of signs to be placed as part of this request, as well as the look of the signage for the area. Leo Meloche, 26120 Birch Bluff Road, stated this request began with the most recent Neighborhood Night Out event where residents were discussing the amount of traffic along Birch Bluff Road. He stated all residents agreed the roadway was quite narrow and with two cars parked on the road, it was impossible to pass between them with an emergency vehicle or bus. The general feeling of the neighborhood at that time was that the roadway would be safer with one side posted "No Parking." Gene Ruffenach, stated he had lived the area of Birch Bluff Road, west of Eureka, for the past twenty- seven years. He noted that there was a great deal of lakeside construction going on in the area, and he believed that most of the traffic was due to construction workers. By putting no parking signs on the northerly lakeside where the mailboxes were located, he anticipated parking would be pushed to the south side of the street and the residents there would be penalized as a result. He stated there did not seem to be any easy solution to this problem. . Gale Olson, 25775 Birch Bluff Road, stated the northerly side of the roadway had room to park vehicles; however, the south side of the roadway had grass to its edge with a one-to three-foot drop. He also noted CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 12, 2005 Page 5 of 6 . there was a big problem with construction traffic, and that the proposed solution would result in moving the problem to the south side of the roadway only. Discussion ensued by Council, Staff, and residents with regard to alternatives for solution. Engineer Brown suggested "No Parking" signs be posted for one year with a review at that time, and also suggested residents consider grouping or relocating mailboxes in a cluster so that all residents were ensured mail was received. Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-085, "A Resolution Prohibiting Parking Along Portions of Birch Bluff Road," with review of this action in one year's time. Without objection from the seconder of the motion, the maker of the motion amended the motion to include review of this issue by October 1, 2006. Motion passed 4/0. In response to a question by Councilmember Turgeon, Engineer Brown explained the signage should be placed within two weeks. 10. ENGINEERING/PUBLIC WORKS . A. Accept Feasibility Report for the Interconnection of the SE Area Well and Amesbury Well Systems, and Authorize Preparation of Plans Specifications and Engineers Estimate Engineer Brown explained Council had been presented with a copy of a feasibility report, prepared by WSB & Associates, Inc., for consideration of the interconnection of the Southeast Area and Arnesbury Area water system. He reviewed provided background on each of the systems with several statistics associated with flowage and connections for each. He then reviewed the four alternatives associated with interconnection of these systems. Next, he explained the process and procedures for moving forward with such a project. Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-086. "A Resolution Accepting a Feasibility Report and Authorizing Preparation of Plans, Specifications, and Engineer's Estimate for Southeast Area Well and Amesbury Well Systems." Motion passed 4/0. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson explained the City had received several calls from residents concerned about making contributions to the Gulf Coast residents in need of relief from Hurricane Katrina. He also stated a Councilmember had questioned whether the City wished to consider making the property next door to City Hall available for hurricane residents. Discussion ensued by Council regarding this topic. Councilmember Turgeon stated there were several agencies currently involved in hurricane relief efforts, and after speaking with several colleagues in other cities, she believed it was important to let the agencies handle relocation efforts, rather than making . individual city attempts to do so. Councilmember Callies stated this issue brought forth larger issues of . . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 12, 2005 Page 6 of 6 the City's emergency plan, and how to inform residents of this plan. All Councilmembers present agreed, noting more information was needed for residents and would be forthcoming in the near future. Mayor Love stated he had attended the League of Women Voters forum recently where this topic had come up as well. He also stated there would be a meeting of the Coordinating Committee on September 30,2005, at 10:00 AM at the request of the Excelsior representative, and he invited all Councilmembers to attend. Councilmember Callies reported on attendance at Apple Day in Excelsior last weekend. 1. County Road 19 Intersection Engineer Brown provided an update on the County Road 19 Intersection project, noting Smithtown Road would need to be closed from County Road 19 to the American Legion property for approximately three weeks in late September. He stated Staff continued to make provisions for emergency vehicles to access that roadway, and also stated similar measures were being taken to allow access to the Legion, Tonka Bayt, and the Minnetonka Country Club. He also distributed a schedule of construction events for the remainder of the project for this year. B. Mayor & City Council This item had been discussed prior to Item llAl. 12. ADJOURN Turgeon moved, Lizee seconded, Adjourning the Regular City Council Meeting of September 12, 2005, at 8:14 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary (l(~ --- Woody Love, Mayor ATTEST: