091205 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, SEPTEMBER 12, 2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:00 PM or Immediately Following
Regular Council Meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 8:30 P.M.
A.
Roll Call
Present:
Mayor Love, Councilmembers Callies, Lizee, and Turgeon; Administrator Dawson;
Engineer Brown, Finance Director Burton, and Planning Director Nielsen; and Deputy
Clerk Panchyshyn
Absent:
Councilmember Wellens
B.
Review Agenda
Mayor Love reviewed the Agenda for the meeting. Councilmember Callies requested Item 6 be moved to
Item 1 to be respectful of Staff time.
Callies moved, Turgeon seconded, Approving the Agenda as amended. Motion passed 4/0.
2. ACCOUNTING CLERK 1 POSITION
Administrator Dawson explained the history of this issue, noting a complete description of the position
had been detailed by Finance Director Burton for full review of the scope of duties.
Discussion ensued by the Council regarding the needs and dedicated Staff time for such a position.
Administrator Dawson clarified that this position would be a 50% time position. Council indicated
consensus for a 50% time accounting clerk and additional staff time would be granted as needed on a per
project basis.
3. MUNICIPAL WATER SYSTEM
Items 3, 4 and 6 on this Agenda were discussed at the same time.
Administrator Dawson explained the Council had requested discussion of improvements to the City's
infrastructure systems and financing options for each. Because the infrastructure systems were
interrelated and improvements to them needed integration, it was prudent to discuss these items at the
same time. He suggested a philosophical discussion about the important aspects of each would be
beneficial to Staff and allow for various planning strategies to take place in the future.
Discussion ensued by Council regarding the municipal water system and its impacts on roadway
reconstruction projects.
Councilmember Callies stated she preferred the City take a proactive approach to providing residents with
municipal water service.
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CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING MINUTES
September 12, 2005
Page 2 of 3
Councilmember Turgeon stated it made sense to advance the municipal water system when roadway
reconstruction was taking place in all areas of the City. She stated Staff and future Councils would need
to balance the needs of a roadway reclamation or reconstruction project, with the need for additional
service as well as how to finance each ofthese projects.
A brief discussion on assessments and the City's assessment policy ensued.
Councilmember Callies stated she understood the current philosophy of special assessments as it
attempted to provide equality for all residents; however, she believed it imperative that the assessment
policy be periodically reviewed to determine if changes were necessary.
Mayor Love stated he was hearing two different issues, that of roadways and water and he thought the
City should encourage the expansion of municipal water service versus a forced expansion and
assessment approach.
Councilmember Turgeon stated it would be prudent to have road design criteria so that each roadway
within the City was treated the same.
Engineer Brown complimented Council on its philosophy in the past regarding expansion of municipal
water service and requested Council's help into the future in determining some of the roadway standards.
He summarized the discussion by noting Council had agreed that development of standards for roadways
would be beneficial, and within each standard, Staff should look to incorporate municipal water service
into each roadway standard and project if prudent and necessary.
Mayor Love requested water quality issues also be incorporated into the roadway standards.
Councilmember Lizee agreed.
Engineer Brown also questioned whether a feasibility report should be considered as part of various
roadway standards if the cost to doing so was fiscally responsible. Council indicated agreement with this
idea.
After a brief discussion regarding assessments and a question by Finance Director Burton, the Council
indicated consensus for requesting Staff to develop an assessment policy regarding the water connection
system for Council review.
With regard to a roadway assessment policy, Engineer Brown stated Staff would explore alternative
methods of construction within the design/build process to assist in cost saving measures for residents.
More information would be presented at a later time.
4. ROADWAY ANDR-O-WSTANDARDS
This item was discussed as part ofItem 3, 4 and 6.
5. TRAIL PROCESS
Given the time, Council agreed to place this item on a future Work Session Meeting Agenda for
consideration and review.
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CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING MINUTES
September 12, 2005
Page 3 of 3
6.
ASSESSMENT POLICY DISCUSSION
This item was discussed as part of Items 3 and 4.
7. ADJOURN
Turgeon moved, Callies seconded, Adjourning the Work Session Meeting of September 12, 2005, at
9:45 P.M. Motion passed 4/0.
RESPECTFULLYSUBNUTTED,
Sally Keefe, Recording Secretary
Woody Love, Mayor