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101005 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 10, 2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:05 P.M. A. Roll Call Present: Mayor Love, Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator Dawson; Attorney Keane; Engineer Brown, and Finance Director Burton Absent: Planning Director Nielsen B. Review Agenda Mayor Love reviewed the Agenda for the meeting. Engineer Brown requested an Item llA2, Report on Drainage, be added to the Agenda for the meeting this evening. Lizee moved, Callies seconded, Approving the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, September 26, 2005 Wellens moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of September 26, 2005, as presented. Motion passed 5/0. 3. CONSENT AGENDA Wellens moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 05-092, "A Resolution Making Appointment to the Office of City Engineer." C. Setting the Date for the Annual Appreciation Event (December 2, 2005) D. Accepting Proposal for Engineering Services for SE Area and Amesbury Well E. Adopting RESOLUTION NO. 05-093, "A Resolution Approving Change Order #1 for Badger Well Reconstruction Improvement Project for City Project 98-06." F. Approval to Allow Storage Trailer at Southshore Community Center . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING OCTOBER 10, 2005 Page 2 of6 With regard to Item 3F, Councilmember Turgeon requested the Board be advised that the trailer should be placed in designated area other than the parking spaces. Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC HEARING None. 7. PARKS Engineer Brown reported there had not been a meeting of the Park Commission since the most recent Regular City Council Meeting, thus, there was nothing to report on at this time. The next meeting of the Park Commission was scheduled for Tuesday, October 11,2005, at City Hall at 7:00 P.M. 8. PLANNING Commissioner Conley reported on the matters considered and actions taken at the October 4, 2005, Planning Commission meeting (as detailed in the minutes of that meeting). 9. GENERALINEW BUSINESS A. LMCC 2006 Budget Presentation by Sally Koenecke, LMCC Administrator Sally Koenecke, Lake Minnetonka Communications Commission (LMCC) Administrator, presented the Council with the 2006 LMCC budget for consideration this evening. She explained the LMCC was a joint powers organization comprised of 16 member cities in the area. The LMCC administered a cable franchise held by Mediacom, operated a studio for public/education/government (PEG) access, and also provided technical assistance on other communication matters for the member cities. She further explained the LMCC was funded from franchise fees and was not subsidized by property taxes. Ms. Koenecke then briefly reviewed the budget, noting there was an increase of expenditures of approximately $8,800, or 2.1 % over the 2005 budget. Council had no questions of Ms. Koenecke on this matter. Callies moved, Lizee seconded, Approving the Lake Minnetonka Communications Commission 2006 Budget as presented. Motion passed 5/0. B. Parks Foundation's Commitment regarding Eddy Station CITY OF SHOREWOOD REGULAR COUNCIL MEETING OCTOBER 10, 2005 Page 3 of 6 . Administrator Dawson explained the purpose of the Shorewood Parks Foundation was to promote the preservation, protection, improvement, establishment and enlargement of parks, trails, bikeways, and open space generally for the benefit of the residents of the City of Shorewood. To that end, the Shorewood Parks Foundation had committed to a fundraising goal in previous years through project contributions to assist in the funding for Eddy Station in Freeman Park. Much of the fundraising had taken place over the past three years in various endeavors. Due to the fact that the construction of Eddy Station had been completed, fundraising produced minimal results. The Parks Foundation Board of Directors believed that its limited energies and resources would yield the greatest benefit for the residents of Shorewood if it were able to make a new commitment in place of the one it has honored on Eddy Station. The Parks Foundation remained committed to raising funds to benefit the City's park system and would continue to strive to surpass the $100,000 in funds it had made as a commitment to the City. This request by the Parks Foundation was to provide an understanding between the Foundation, the Park Commission, and the City Council and allow a fresh start for pursuit of donations. Councilmember Callies stated she brought this issue forward, along with the Board of Directors for the Parks Foundation because she believed an incorrect perception remained. She noted the change was a philosophical one in that there was never any debt that had been incurred by the Parks Foundation through the years, and it seemed as though there was that perception being perpetuated. She stated the City always appreciated the fundraising efforts brought forth by this volunteer committee and she thanked them for their time and looked forward to working together in the future. . Callies moved, Lizee seconded, to end the obligation of the Shorewood Parks Foundation to contribute $100,000 toward the Eddy Station Debt. Councilmember Turgeon questioned the need for such an endorsement since there was never any debt to be paid in this matter. Councilmember Lizee stated this action would "clear the decks" and avoid reiteration of this issue for the future. She stated she appreciated all efforts made by the Parks Foundation and agreed this action would allow everyone to move forward positively. Motion passed 4/1, with Turgeon dissenting as she did not believe it necessary since the repayment issue had been excused for two years. C. Proposal Regarding SLMPD Administrator Dawson explained at a special meeting held on September 30, 2005, the Coordinating Committee of the South Lake Minnetonka Police Department endorsed the latest proposal that had been put forward to move toward resolution of issues among the member cities. He then briefly reviewed the proposal for Council, noting recent inaction by the City of Excelsior and implications associated with other member cities taking no action on the proposal as well. Various Councilmembers expressed concern for another proposal brought forth with little movement being gained to move any sort of resolution process forward for all member cities. . Councilmember Callies stated she was also concerned people were putting forth efforts in small groups and unless the proposal could be brought forth to all member cities as one large group, she was concerned it would fail in its attempt to bring long overdue resolution to the member cities. CITY OF SHOREWOOD REGULAR COUNCIL MEETING OCTOBER 10, 2005 Page 4 of 6 . Councilmember Heidi Viesturs, 183 Maple Street, Excelsior, stated she agreed with Councilmember Callies and thought her idea of working as one large group would be beneficial. She also stated it was important to identify issues and suggested it would be useful to make sure a quorum of Councilmembers could be present at this meeting in order to allow action to take place at that meeting. Mayor Love also agreed, stating he strongly supported the Councils taking a global perspective. Discussion ensued regarding how best to approach the agenda for such a meeting. Callies moved, Lizee seconded, Continuing Action on this issue until a Special Joint Meeting of the SLMPD Member Cities' Councils, with a quorum of each City Council present, be held at the Southshore Senior Community Center on a date to be determined sometime between October 24 and October 30, 2005. Motion passed 5/0. 10. ENGINEERING/PUBLIC WORKS A. Request Amendment to SE Area / Amesbury Improvement Projects . Engineer Brown e~plained the City had received a petition from Steven Nelson, of Bridgeland Development Company, the firm currently constructing the development called Parkview Crossing on Suburban Drive. He went on to explain the petition requested the Council to amend the scope of the City-initiated project for the."interconnection of the Southeast Area and Amesbury water systems to specifically include, as a City project, the extension of municipal water from the proposed water main at the intersection of Manor Road and St. Alban's Road, along Suburban Drive to the Parkview Crossing subdivision. Engineer Brown also explained the City had requested WSB & Associates prepare a cost estimate for the additional length ofwatermain petitioned. He then reviewed the projected cost for this additional portion of the project, noting he believed these estimates to be conservative in nature. Steven Nelson and Peter Knaeble, engineer for the project, were present. Mr. Nelson stated he would be happy to answer any questions the Council had of him at this time. Councilmember Turgeon stated the City was already moving forward with this project, and she thought it seemed logical to utilize this project to acquire additional users for the municipal water system. Mayor Love also agreed. Councilmember Wellens questioned whether the developer had any willingness to burden the additional cost of this project. In response to a question by Councilmember Turgeon, Mr. Nelson stated he would be agreeable to paying $90,000 for installation as well as the difference in actual cost between the installation cost of a 12-inch watermain pipe versus an eight-inch watermain pipe for the project (estimated to be $34,000), based on the City's bidding process. . . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING OCTOBER 10, 2005 Page 5 of6 Turgeon moved, Wellens seconded, Approving the Petitioned Request from Bridgeland Development Company amending the Scope of the Project for the Southeast Area and Amesbury Wells Interconnection project, with Bridgeland Development Company agreeing to paying $90,000 for installation of said watermain as well as the difference in actual cost between the installation cost of a 12-inch watermain pipe versus an eight-inch watermain pipe for the project, based on the City's bidding process. Mr. Nelson stated he appreciated the Council taking action on this issue this evening in order to allow the project to progress in a timely manner. Councilmember Callies stated she agreed with the proposal and also encouraged the City to explore placing additional piping along Suburban Drive. Motion passed 5/0. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection Engineer Brown explained the County Road 19 Intersection proj ect would be causing significant traffic issues over the next few weeks as the roadway work continued and various roadways continued to be blocked off for motorists. He also noted SLMPD officers would continue to patrol the situation and he reminded motorists of the 35 mph speed limit, noting fines double in work areas. 2. Report on Drainage Engineer Brown stated that with the high number of storms in recent weeks there had been several drainage issues requiring immediate attention. To that end, Steve Gurney, hydrologist with WSB and Associates, had been engaged to assist the City in resolving drainage concerns. He went on to explain that of the forty-one issues in the City associated with recent storms, only one remained unresolved. A file had been prepared on each issue and a commitment made to residents that within six weeks of the drainage event a written response would be submitted to the resident including an examination and decision made for each case. Twelve of the forty-one issues were significant and Engineer Brown complimented Mr. Gurney on his fine efforts in these matters. B. Mayor & City Council Mayor Love and Councilmembers noted several upcoming meetings, including the SLMPD Coordinating Committee meeting, a meeting with Minnetonka School District Board candidates and Fire Prevention Week. Councilmember Turgeon also noted Linda Prybylo was the new Executive Director for the Southshore Senior Community Center. She also wished the best of luck, on behalf of the Council, to Joyce Flury, previous Executive Director for the Center, in her new endeavors. . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING OCTOBER 10, 2005 Page 6 of6 12. ADJOURN Turgeon moved, Wellens seconded, Adjourning the Regular City Council Meeting of October 10, 2005, at 8:10 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor