101005 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, OCTOBER 10, 2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 PM
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 5:37 P.M.
A. Roll Call
Present: Mayor Love, Councilmembers Callies, Lizee, Turgeon, and Wellens,
Administrator Dawson, Engineer Brown, and Finance Director Burton
Absent: Planning Director Nielsen
B. Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda for this meeting.
2. CITY HALL BUILDING
Administrator Dawson explained Staff had been working with the BKV Group regarding issues
associated with the City Hall building, specifically including the basement space. Options had been
proposed by BKV Group for the City Hall building, including options for the basement as an asset and as
a liability. He then introduced Bill Baxley ofthe BKV Group.
Mr. Baxley explained the assets and liabilities issues associated with the basement portion of City Hall as
well as presenting options and potential costs.
Engineer Brown explained the soil boring data for the site surrounding City Hall. He noted soil
corrections would be quite substantial for any project on this site. He went on to explain the basement
held high moisture content with water having been exposed in the basement. He noted steps had been
taken to attempt to mitigate issues associated with mold in the upper level of City Hall as a result of this
moisture in the basement.
Councilmember Turgeon questioned whether steps had been taken to remove any materials from the
basement and whether mold remediation steps had been taken with the any environmental cleansing
agenCies.
Council and Staff briefly toured City Hall, specifically the Engineer's office and the basement storage
facility. Water levels, phosphorescence and current moisture activity were observed and noted.
Councilmember Turgeon noted a lack of odor in several locations and questioned the difference in
structural needs with regard to moisture remediation as opposed to a residence. She stated residents
frequently had to undertake several steps in their own structures to remediate water problems and noted
she was quite concerned it did not seem as though these same steps were being taken at City Hall to
mitigate any moisture problems.
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CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
October 10, 2005
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Engineer Brown stated it was important to understand that the moisture could be managed; however, it
would never be done away with as long as the building remained in its current form.
Discussion ensued regarding various viewpoints on how best to mitigate the moisture in the basement.
Council indicated consensus that there would be no office space in the basement.
Mayor Love stated the choice for remodeling or additional construction onto City Hall required further
analysis, with regard to space needs, required space above grade, and overall size and site issues.
Discussion ensued regarding how best to determine which option would be suitable for future function of
the City.
Mr. Baxley stated he would review the previous space needs analysis with the Council and examine
alternate layouts with an addition to the building at a future Work Session meeting of the City Council.
Council thanked Mr. Baxley for his efforts, on behalf ofBKV Group, thus far in the process.
3. ADJOURN
Lizee moved, Wellens seconded, Adjourning the Work Session Meeting of October 10, 2005, at
6:50 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
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Woody Love, Mayor