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110705 CC Reg Min . . . CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, NOVEMBER 7, 2005 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL SPECIAL MEETING Mayor Love called the meeting to order at 6:00 P.M. A. Roll Call Present: Mayor Love; Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator Dawson; Engineer Brown; and Finance Director Burton Absent: Planning Director Nielsen B. Review Agenda Without objection from Council, Mayor Love proceeded with the Agenda for the meeting. 2. CONSENT AGENDA Lizee moved, Wellens seconded, Approving the Motion Contained on the Consent Agenda and Adopting the Resolution Therein: A. Approval of Recording Secretary Agreement Motion passed 5/0. 3. GENERAL/NEW BUSINESS A. Resolution Requesting Appeal Hearing Regarding Metropolitan Council Systems Statement for Shorewood Administrator Dawson explained that the City of Shorewood has received the Metropolitan Council System Statement for Shorewood. City staff and Council Member Wellens have reviewed the System Statement and have identified a few items of disagreement that to date there has not been resolution on the administrative level. The items in disagreement are: 1) the City believes that its designation as a "developing community" should be revised to a "developed community"; 2) the population and household projections contained within the System Statement are inconsistent with Shorewood's Comprehensive Plan and the information contained in the Metropolitan Council's website; and, 3) in light of the incorrect population and household information, the projected wastewater flows are considered unrealistically low. Any disagreements with the System Statement must either be resolved within 60 days of receipt of the statement, or the City may request a hearing before the Metropolitan Council Land Use Advisory Committee. While it is entirely possible that the City and Met Council staffs can resolve the items that have been raised, a City Council resolution has been prepared to request a hearing with the Metropolitan Land Use Committee to discuss the items in disagreement in the System Statement. The deadline for requesting the hearing is November 11,2005. CITY OF SHORE WOOD SPECIAL MEETING NOVEMBER 7,2005 Page 2 of 4 . Councilmember Callies asked what the significance is of the items in disagreement. Administrator Dawson explained the Metropolitan Council has a different set of policies for "developing" and "developed" communities that the Metropolitan Council would want the City to fulfill. A "developing community" has more objectives that the Metropolitan Council would want the community to meet. Councilmember Wellens pointed out the System Statement has wastewater flow decreasing while the population is increasing in ten years. Mayor Love stated the City has had success with the dialogue with the Metropolitan Council and would like to see that continue. Councilmember Turgeon would like to know the date of the hearing once it has been scheduled and who that attendees would be. Wellens moved, Turgeon seconded, Adopting RESOLUTION NO. 05-098, "A Resolution Requesting Appeal Hearing Regarding Metropolitan Council Systems Statement for Shorewood." Motion passed 5/0. B. Katrina Evacuee Housing . Administrator Dawson introduced guests Reverend Linus Nyambu, Program Coordinator for the Ascending Praise Church Relief Fund, and Shorewood resident Katherine Kennedy. Administrator Dawson explained that the City had received inquiries about what roles it would take to assist any evacuees of Hurricane Katrina. One idea that came up several times was to make the house the City owns at 5795 Country Road available. Council previously indicated that it would like to make the house available, but that the housing arrangements be done through an agency as the City did not have relevant expertise. Shorewood resident Katherine Kennedy contacted Administrator Dawson about a program run and organized by Ascending Praise Church Relief Fund, and with which Our Savior Lutheran Church was partnering. The program is designed to place families on financial self-sufficiency within twelve months. Administrator Dawson related that the City was looking at potential use to the property for an addition to City Hall, and could not guarantee the house would be available for a full year. The Relief Fund said it would need housing through the end of the school year. Administrator Dawson explained there were questions about whether making the house available blurred the lines between what the City can do vis-a-vis charitable organizations. The City Attorney has reviewed and determined the City would not run afoul of State law. Administrator Dawson stated the property would be subject to property taxes in 2006 if it were not to be used for City government operations. The property taxes in 2005 were nearly $3000. Administrator Dawson explained the proposed rent would be $750 per month with a $1,000 damage deposit. He stated that the Church would be the lessee, and would be responsible for payment of all utilities and insurance. The Church will ensure the house is fully furnished, and that furnishings will be removed when vacated. There is a contact family and organization in Shorewood that will work with the tenants. Any tenant must be an evacuee from the Hurricane Katrina area. Administrator Dawson explained that the Ascending Praise Church Relief Fund has several families placed in Lakeville. The apartment management staff reported there have been no issues with tenants they have placed. Background and criminal reference checks of the organization's officers were satisfactory. . . . . CITY OF SHOREWOOD SPECIAL MEETING NOVEMBER 7,2005 Page 3 of 4 Administrator Dawson said this idea has been worked through on a concept level. He reviewed certain conditions that should be added to a standard lease. Administrator Dawson stated if the Council is sufficiently satisfied with the concept and wishes to proceed, it should direct the City Attorney to draw up a lease with the conditions specified in the City Administrator memo, and then authorize its execution subject to those terms being satisfied. He noted time is of the essence. Mayor Love wanted to make sure that the Attorney had identified any exposure that this would put the City in, and he liked the idea of someone being in the house. Councilmember Turgeon asked how the rental amount was determined and what are other cities doing. Administrator Dawson stated that with seven-months' rent, funds will be recovered for the tax liability and incidental wear-and-tear. The City did not have to charge market rents. Few other suburbs had City- owned housing. Councilmember Lizee stated she supports the idea, and that she agrees the rental rate is fair for everyone. She also indicated it would be nice to have someone in the house. Councilmember Callies concurred. Councilmember Turgeon agrees with the idea and rental rate, but she questioned the process. Callies moved, Wellens seconded, Approving that the Council will direct the City Attorney to prepare a lease per the conditions listed stated above, and authorize the execution of the lease upon the satisfaction of the City Attorney. Motion passed 5/0. 4. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson extended an invitation by the Planning Commission to the City Council to attend the Planning Commission's Study Session on November 15,2005, to discuss planning issues in the area of Shorewood Yacht Club and Shorewood Nursery. Administrator Dawson explained the Hennepin County Regional Rail Authority contacted him last week and wants to schedule a presentation about encroachments in its right-of-way. Administrator Dawson wanted to know if the presentation should be in front of the Council, or if the Council wants to have or if the Council wants to have a community meeting scheduled by the HCRRA. Council indicated Administrator Dawson should ask the HCRRA to plan for a community informational meeting. Administrator Dawson stated the Police will be holding a meeting on November 14,2005, at 10:30 AM for the Emergency Preparedness Plan. Council is invited to attend, but the Mayors and City Administrators are expected to attend. A special presentation will be made to the Council at another time. A special meeting of the SLMPD Coordinating Committee would be held at 12:30 P.M. B. Mayor and City Council Mayor Love explained that following the meeting on November 14,2005, he will be spending the night in a tent to raise money for the homeless. He would appreciate all contributions that Council members would choose to make. . . . CITY OF SHOREWOOD SPECIAL MEETING NOVEMBER 7,2005 Page 4 of 4 5. ADJOURN Turgeon moved, Wellens seconded, Adjourning the City Council Special Meeting of November 7, 2005, at 6:15 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Woody Love, Mayor