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022706 CC WS Min CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, FEBRUARY 27, 2006 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 8:00 P.M. or Immediately Following Regular City Council Meeting MINUTES 1. CONVENE WORK SESSION MEETING Mayor Love called the meeting to order at 8:45 P.M. A. Roll Call Present. Mayor Love, Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator Dawson; Director of Public Works Brown; Planning Director Nielsen Absent: None B. Review Agenda Without objection from Council, Mayor Love proceeded with the Agenda for the meeting. 2. 2006 GOALS AND PRIORITIES Administrator Dawson reviewed the purpose of his February 9, 2006, memo to Council which identified a preliminary list of the City's Goals and Priorities for 2006 (as detailed in that memo). He stated the list was intended to serve as a catalyst for discussion between Council and Staff with regard to adding and removing items from the list and then prioritizing those items that remain. He explained the Items I - 5 on the list were "bigger picture" items and did not include things that are part of the usual cycle of activities. Council member Turgeon stated she would like Staff to identify projects that had been planned for previous years but had never been completed (e.g. refining the trail planning process) and then determine how those projects should be handled. She suggested developing criteria for determining which roads would be reclaimed or repaved be added to the list. Administrator Dawson stated that would be included under Item l.a "Develop and complete matrix to identify priority projects", and he stated he would expand Item l.a to more clearly address that item when the list was revised. Councilmember Turgeon noted there were CIP dollars allocated for new counter tops at the Waterford Liquor Store, and she suggested any improvements to the Store be placed on hold until the lease for the Store, which would be up in 2007, was renegotiated. She then stated the floors at the Store also needed to be replaced. In response to a question from Councilmember Turgeon with regard to Item 2.b "Continue to expand public information available on the Website", Administrator Dawson explained there was a software module for the City's Laserfiche system which could be purchased that would allow the public access to certain documents through the Website. CITY OF SHORE WOOD WORK SESSION MEETING February 27, 2006 Page 2 of 3 Councilmember Turgeon stated Mound chose not to allow City fees and transactions to be paid with credit cards because of the expense, but they did implement auto-pay. Administrator Dawson explained the first task under Item 2.a "implement auto-pay, electronic pay, acceptance of credit cards" was to conduct an assessment of the alternative methods of payment and provide Council with a recommendation for each method. In response to a question from Councilmember Turgeon, Director Brown reviewed the Update on the Freeman Park Wetland Project (as documented in the Park Commission Minutes for February 14,2006) with a primary emphasis on the City of Mound's $60,000 in Wetland credits that could be made available to address wetland issues. Brown stated Shorewood had taken ownership of an open piece of land at the end of Wedgewood Drive. He explained the City's Consulting Engineer and he had begun working on a concept plan for the handling of drainage issues in the Wedgewood I Amlee Road I Glen Road area, and he stated the new parcel of land could possibly be used for a wetland enhancement project to resolve those drainage issues. He then stated the $60,000 could possibly be used to fund that project. Administrator Dawson stated he thought the MCWD was interested in the $60,000 being applied to the Freeman Park wetland restoration project. He noted he had not seen the draft agreement yet. Councilmember Turgeon suggested the right-of-way ordinance be added to Item 1, and defining the role of the Park Commission be added to Item 4. Administrator Dawson suggested the Council have a JOll1t meeting with each of the Governing Commissions where the role of that Commission could be discussed. He noted in previous years, excluding 2005, joint meetings had occurred. In response to a comment from Councilmember Turgeon with regard to missing shingles on Eddy Station, Director Brown stated Staff was in the process of requesting final quotes for the cost of repairs. Mayor Love suggested the completion of the Gideon Glen project should address a perpetual conservation easement for that property. He stated once there was agreement on the role of each Governing Commission, the responsibility for monitoring and management of the conservation easements could be delegated accordingly. Councilmember Callies suggested a process to encourage the use of public water be added to Item I. Administrator Dawson explained Council had decided to include providing City water as part of any major road improvement project feasibility study. Councilmember Callies suggested the relationship of the Park Commission I Parks Foundation to the City be added to the list. In response to a question from Councilmember Wellens, Administrator Dawson explained the items listed were not listed in priority order. He then stated he would update the 2006 Goals and Priorities list with the suggested changes, and he would distribute the updated list to Council to categorize each item on the list as a high, medium or low priority and submit that information back to him by March 8, 2006. The list would be reviewed and hopefully be approved at a March 13,2006, City Council Meeting. Boyd Bailey, a City Staff member, asked that City Staff be provided with a structure that identified possible advancement opportunities Staff could strive for. Administrator Dawson stated employee development and growth opportunities would be addressed as part of the Human Resource project initiatives that are underway. CITY OF SHOREWOOD WORK SESSION MEETING February 27, 2006 Page 3 of 3 In response to a question from Councilmember Turgeon, Administrator Dawson explained the infrastructure matrix would include all infrastructure systems by road segments and other types of infrastructure. Director Brown stated a fairly complete draft of the matrix should be available by 2007 year-end, and he stated the roadways and storm water drainage components of the matrix should be completed by mid-year 2007. 3. OTHER There was no other business for discussion. 4. ADJOURN Lizee moved, Wellens seconded, Adjourning the City Council Work Session Meeting of February 27,2006, at 9:18 P.M. Motion passed 5/0. /.- / /' / / / 1 / I I I! / / ) li ! . ~l. j~--~'. Woo y Love, Mayor RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: --