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050806 CC Reg Min CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 8, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:03 P.M. A. Roll Call Present. Mayor Love; Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator Dawson; Attorney Keane; Acting City Engineer Gurney Absent: None B. Review Agenda Administrator Dawson requested Item 5.A, Recognition of Service of Park Commissioner Judy Farniok, be delayed to a future meeting as Ms. Farniok was unable to attend. Lizee moved, Turgeon seconded, Approving the Agenda as Amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, April 24, 2006 Lizee moved, Wellens seconded, Approving the City Council Work Session Meeting Minutes of April 24, 2006, as presented. Motion passed 5/0. B. City Council Regular Meeting Minutes, April 24, 2006 Lizee moved, Callies seconded, Approving the City Council Regular Meeting Minutes of April 24 2006, as presented. Motion passed 5/0. C. City Council Work Session Minutes, April 24, 2006 Wellens moved, Lizee seconded, Approving the City Council Work Session Meeting Minutes of April 24, 2006, as presented. Motion passed 5/0. 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: Mayor Love reviewed the Items on the Consent Agenda. Lizee moved, Wellens seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 8, 2006 Page 2 of 4 A. Approval of the Verified Claims List B. Staffing - No action required C. Adopting RESOLUTION NO. 06-038, "A Resolution Accepting Bid and Awarding Contract for Bituminous Seal Coating of Streets." D. Excelsior Request for Park Patrol and Dock Services from SLMPD Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS A. Recognition of Service of Park Commissioner Judy Farniok This item was delayed to a future meeting. 6. PUBLIC HEARING None. 7. PARKS Administrator Dawson stated the first half of the Parks tour was scheduled for May 9, 2006. 8. PLANNING Commissioner Gagne reported on matters considered and actions taken at the May 2, 2006, Planning Commission meeting (as detailed in the minutes of that meeting). 9. GENERAL/NEW BUSINESS None. 10. ENGINEERING/PUBLIC WORKS A. Approval of Feasibility Report and Calling Hearing on Improvement for watermain installation as part of the Wedgewood Road, Mallard Lane, Teal Circle road rehabilitation project. Administrator Dawson stated Council had a review of the feasibility report at a May 8, 2006, Council work session. He noted Council had authorized a feasibility report on July 25, 2005, to determine if watermain installation as part of the Wedgewood Road, Mallard Lane, Teal Circle road rehabilitation project was feasible. He then stated the report identified three options that were feasible, and once CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 8, 2006 Page 3 of 4 Council identified which of the options to choose to extend City water the special assessment process could begin. Acting City Engineer Gurney highlighted the May 8, 2006, Feasibility Report for improvements related to watermain installation during the road rehabilitation project for Wedgewood Drive, Mallard Lane, and Teal Circle. Gurney reviewed the three options developed for the report. Ootion 1: Option 1 consisted of extending City water throughout the entire road reclamation project limits. Eighteen of the 37 properties (approximately 49%) adjacent to the project had expressed interest in connecting to City water. The approximate total project cost of $315,400 represented a cost of approximately $8,550 per property, based on 37 properties. Ootion 2: Option 2 consisted of extending City water to just east of Mallard Lane. Eighteen of the 28 properties adjacent to the project limits (approximately 64%) had expressed interest in connecting to City Water. The approximate total project cost of $234,700 represented a cost of approximately $8,400 per property, based on 28 properties. Ootion 3: Option 3 consisted of extending City water on a portion of Wedgewood Drive. Six of the eight properties (approximately 78%) of the properties fronting on Wedgewood Drive, between Smithtown Road and the Hennepin County Regional Rail Authority (HCRRA) Trail, had expressed an interest in connecting to City water. A petition of possible interest in City water had been signed by the six interested property owners. In addition, the resident at 5640 Harding Lane had expressed interest. The approximate total project cost of $80,100 represented a cost of approximately $8,900 per property based on 9 properties. Gurney explained each of the three project cost estimates contained a 10% contingency and a 30% estimate of indirect project costs. He also explained the special assessment process (Chapter 429) was being considered to fund the watermain installation project costs. Gurney then reviewed a tentative timeline for the project process. . May 8, 2006 . May 31, 2006 June 12,2006 . . July 12, 2006 July 24, 2006 TBD . . Resolution Approving Feasibility Report and Calling Public Hearing on Improvement Public Information Meeting (which is not required by Chapter 429) Public Hearing Resolution Ordering Improvement and Preparation Plans Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Bid Opening (no Council action required) Award Contract Hold Final Assessment Hearing (after completion of the project) Administrator Dawson explained that in a special assessment process the option to reduce the scope of the project was always available, but if there was a desire to increase the scope of the project the entire assessment process would have to be re-done. Therefore, Staff recommended selecting Option 1 which reflected the broader scope of the effort. He then stated the notification to the property owners would be modified to include all three options in the event Council would decide to implement Option 2 or 3 instead. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 8, 2006 Page 4 of 4 Callies moved, Turgeon seconded, Adopting RESOLUTION NO. 06-039, "A Resolution Approving Feasibility Report and Calling for June 12, 2006 Public Hearing on Proposed Improvements for City Project 02-02, Installation of Watermain as Part of Wedgewood Drive, Mallard Lane, Teal Circle Road Reclamation Project Throughout the Entire Reclamation Project Limits." Motion passed 5/0. B. Set date for public information meeting for Wedgewood Road, Mallard Lane, and Teal Circle watermain installation project. Turgeon moved, Lizee seconded, Setting May 31, 2006, as the Date for a Public Information Meeting for the Wedgewood Road, Mallard Lane, Teal Circle watermain installation project. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson stated Director Brown was expected back on May 9, 2005. He also stated he would be at a Minnesota City/County Management Association conference May 10 12,2006. He noted Public Works Staff was addressing drainage issues as quickly as it could. B. Mayor & City Council Councilmember Wellens stated he had emailed Councilmembers a report on the most recent LMCC meeting regarding Wi-Fi. Mayor Love stated at a SLMPD Coordinating Committee meeting on May 3, 2006, the Chiefs performance review had been conducted. There had been discussion regarding monitoring of SLMPD costs in providing separately-contracted services with member cities, and there had been discussion regarding the SLMPD's low staffing. He stated at another meeting, Jack Talbot spoke about financial crimes and identity theft. He then stated at an Excelsior Fire District Board meeting on April 26, 2006, there had been discussion regarding the status of the hiring process for the new EFD Fire Chief and the Capital Equipment Plan. 12. ADJOURN Lizee moved, Wellens seconded, Adjourning the Regular City Council Meeting of May 8, 2006, at 7:15 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder a Woody Love, Mayor ATTEST: