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052206 CC Reg Min CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 22, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:03 P.M. A. Roll Call Present. Mayor Love; CounciImembers Callies and Wellens; Administrator Dawson; Attorney Keane; Finance Director Burton; Director of Public Works Brown Absent: Councilmembers Lizee and Turgeon B. Review Agenda Callies moved, Wellens seconded, Approving the Agenda as presented. Motion passed 3/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, May 8, 2006 Wellens moved, Callies seconded, Approving the City Council Work Session Meeting Minutes of May 8, 2006, as presented. Motion passed 3/0. B. City Council Regular Meeting Minutes, May 8, 2006 Wellens moved, Callies seconded, Approving the City Council Regular Meeting Minutes of May 8 2006, as presented. Motion passed 3/0. 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: Mayor Love reviewed the Items on the Consent Agenda. Callies moved, Wellens seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing - No action required C. Adopting RESOLUTION NO. 06-040, "A Resolution Approving a Temporary 3.2 percent "On-Sale" Malt Liquor License for the Excelsior Firefighters Relief Association (EFRA) Dance"; and Approving a Special Events Permit for the EFRA Dance. CITY OF SHORE WOOD REGULAR COUNCIL MEETING May 22, 2006 Page 2 of 4 D. Approval of the Storm Water Pollution Prevention Program (SWPPP) E. Authorization for Expenditure of Funds for a Pump Engine Motion passed 3/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENT A TIONS A. Report by Tad Shaw, MCE Representative, on Minnetonka Community Education Board matters Tad Shaw, Shorewood's Representative on the Minnetonka Community Education (MCE) Board, provided an update on MCE Board matters. Mr. Shaw noted Shorewood had been represented on the MCE Board (formerly MCES) by four different residents over a 30-plus-year period, noting he had been the City's representative for a very long time. Mr. Shaw stated the MCE produced and distributed a catalogue of available services to members of the Minnetonka School District three times each calendar year. He then stated the MCES Board rules had been revised in the last 3 - 4 years by the Superintendent of the Minnetonka Public Schools. From his perspective, the changes resulted in the MCE Board becoming more of a "public relations board" and less of an "active management / advisory board". Shaw stated there had been positive changes between MCE, the MCE Board and the Superintendent interactions after MCE Executive Director Litfin had been hired. Mr. Shaw stated the MCE budget for the coming year was $5.3 million dollars, with revenues and expenses being roughly equivalent. He also stated there would be an approximate $3,000 balance at the end of the year. In response to a question from Mayor Love, Mr. Shaw stated the MCE Board had evolved from a "public relations board" to more of a communications vehicle recently. Mayor Love asked Mr. Shaw what he perceived the upcoming challenges to be for MCE. Mr. Shaw stated one of the challenges for the Director was to increase the active participation of MCE Boardmembers. Mayor Love stated Mr. Shaw had previously intimated that he had not been interested in reapplying for the MCE Board position, and he questioned ifhe had changed his mind as a result of some of the positive changes that had occurred. Mr. Shaw stated he had been discouraged by some of the changes the Superintendent had made prior to Mr. Liftin being hired, but he was pleased with actions taken by Mr. Liftin to improve communications. Mr. Shaw stated that although he was pleased with the changes, it should not be interpreted as a desire on his part to continue in his capacity. CITY OF SHORE WOOD REGULAR COUNCIL MEETING May 22, 2006 Page 3 of 4 6. PUBLIC HEARING None. 7. PARKS - Report by Representative A. Report on Park Commission Meeting Held May 9, 2006 Commissioner Hensley reported on matters considered and actions taken at the May 9, 2006, Park Commission meeting (as detailed in the minutes of that meeting). B. Approval of Donation of Trees to Manor Park Director Brown stated Mr. and Mrs. Babcock, the property owners of 20465 Manor Road, had offered a donation of four mature Blue Spruce trees, with a request that the City allow their contractor to spade the trees in along the boulevard area of Manor Road. He then stated the Babcocks had previously donated trees to the City. Brown explained that when Mr. Babcock had been asked what his motivation was for donating the trees, Mr. Babcock indicated his desire was to have a number of beautiful trees within the City parks. Brown stated the Park Commission recommended approval of accepting the donation of four mature spruce trees for Manor Park. He noted the exact locations of the trees would be determined at the next Planning Commission's park tour scheduled for June 13,2006. Wellens moved, Callies seconded, Approving the Donation of Four Mature Blue Spruce Trees for Manor Park. Motion passed 3/0. 8. PLANNING Commissioner Gagne reported on matters considered and actions taken at the May 16, 2006, Planning Commission meeting (as detailed in the minutes of that meeting). 9. GENERAL/NEW BUSINESS None. 10. ENGINEERING/PUBLIC WORKS A. Accept Bids and Award Contract for SE Area Well/Amesbury Well Interconnection Project and Appurtenant Improvements, City Project 05-05 Director Brown stated the bids for the Southeast Area Well I Amesbury Well Interconnection Project and Appurtenant Project were opened and tabulated on May 5, 2006. Minger Construction was the low responsible bidder, for an amount of $669,956.20, and Minger Construction had done work for the City previously. He noted the Acting City Engineer's estimate for the project had been $815,853. Brown then stated the project would be funded with Water Revenue Bonds, and it was anticipated the bonds would be issued in July 2006. CITY OF SHORE WOOD REGULAR COUNCIL MEETING May 22, 2006 Page 4 of 4 Wellens moved, Callies seconded, Adopting RESOLUTION NO. 06-041, "A Resolution Accepting Bid and Awarding Contract for Southeast Area Well I Amesbury Well Interconnection Project and Appurtenant Project." Motion passed 3/0. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson stated the EFD Fire Chief selection process was progressing. An EFD Fire Chief Selection Steering Committee meeting was scheduled for May 23, 2006, and an EFD Governing Board meeting was scheduled for May 24, 2006. He noted there would be a lengthy agenda for the June 12, 2006, City Council meeting; there were a number of public hearings, planning items, and the 2005 audit review scheduled for the meeting. Director Brown stated the Public Works Department had been pumping the storm water basins located at Boulder Ridge Pond, Mary Lake, and Amesbury. He noted the water had been drawn down significantly. He thanked Council for authorizing the repair of the existing City pump. B. Mayor & City Council In response to a question from Councihnember Wellens, Administrator Dawson stated a certificate of appreciation would be prepared for the Babcocks donation. 12. ADJOURN Wellens moved, Callies seconded, Adjourning the Regular City Council Meeting of May 22, 2006, at 7:20 P.M. Motion passed 3/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Woody Love, Mayor ATTEST: