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012207 CC WS Min CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, JANUARY 22, 2007 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. or Immediately following the Regular City Council meeting MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Lizee called the meeting to order at 8:07 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Turgeon, Wellens, and Woodruff; Administrator Dawson; Director of Public Works Brown (arrived at 8: 15 P.M.); and Engineer Landini Absent: Councilmember Callies B. Review Agenda Without objection from Council, Mayor Lizee proceeded with the Agenda for the meeting. 2. DRAINAGE ISSUES Administrator Dawson stated Steve Gurney, Hydrologist for WSB and Associates, was present this evening to review a supplemental report addressing additional drainage concerns within the City. The original report had been presented to Council in January 2006. He noted the report did not commit Council to policy. Mr. Gurney clarified that the report was not intended to serve as feasibility study for each of the areas of concern. Mr. Gurney stated an additional twelve drainage concern areas had been identified during the 2006 spring snow melt and the spring rains. The original report had identified 51 areas of concern; therefore, the combined reports have identified a total of 63 concern areas. He commented there were a few areas not included in the supplemental report as the City did not have enough information as of yet. Of the twelve new concern areas, three of them were classified as public nuisance areas (or category 3), and each of those concerns identify standing water on the roadway. The locations of those three areas are: 5830 Echo Road (problem area 61); 23610 Gillette Curve (problem area 63); and 26370 Peach Circle (problem area 58). Mr. Gurney reviewed each areas specific problem, possible alternatives for addressing the concern, and the recommendation. With regard to the drainage concerns at 26370 Peach Circle, Mr. Gurney stated this area of concern should be considered with problem area 29 (26395 Peach Circle) which had been identified in the first report. The City had asked Hennepin County Regional Railroad Authority to dredge the ditch deeper as it was within its right-of-way, but the City had no success with its request. The property owner of 26370 Peach Circle had expressed concerns regarding the sump pump discharge from the property located at 26395 Peach Circle which was directed onto the roadway. Mr. Gurney stated he had several conversations with the 26370 property owner and his attorney. Mr. Gurney explained that a resident on CITY OF SHOREWOOD WORK SESSION MEETING January 22, 2007 Page 2 of3 the Peach Circle cul-de-sac had requested a public information meeting to discuss the drainage concerns, and that meeting had been scheduled for February 21, 2007. Director Brown commented that in comparison to all the drainage concerns there were in the City, the concerns on Peach Circle were not as severe. If Council determined the issue should be addressed in the relatively near future, than Brown recommended draintile be installed along the south edge of the road and that it be connected to the catch basin in the cul-de-sac. In response to a question from Mayor Lizee, Brown stated standing water on the road will cause deterioration of the road, and installing draintile could be a cost effective way to appease the residents in the area. There was ensuing discussion regarding the appropriateness of residents pumping storm water onto City streets. There was also ensuing discussion regarding alternatives to solving the drainage concerns on Peach Circle. In response to a question from Councilmember Wellens, Director Brown stated at some point it may be appropriate for Council to adopt a resolution to formally request the HCRRA to address the storm water problem. Council stated they would be willing to do so. Brown related the HCRRA had stated the City had allowed enough construction over the years to cause a drainage problem. In response to a question from Councilmember Woodruff, Mr. Gurney stated the drainage concern areas were prioritized and for those categorized as number 1, their project costs were included in the C.I.P. In response to a question from Mayor Lizee, Mr. Gurney stated the property owners with drainage concerns that had been identified in the first report had received information regarding the City's findings and recommendations. Mr. Gurney provided an update on the Minnehaha Creek Watershed District's (MCWD) draft of its Comprehensive Water Resources Management Plan. The plan set water quality goals and pollutant load reductions strategies for many of the lakes in the MCWD. Once the draft plan was approved, it would be submitted to the Board of Water and Soil Resources for its review and approval. Upon approval of the Comprehensive Plan, the MCWD would then update its rules and regulations to be consistent with its Comprehensive Water Resources Management Plan. Gurney stated the revised plan would establish total maximum daily loads (TMDLs) for what could be dumped into lakes and rivers residing within the District. The District had already identified TMDLs for those lakes in the District that were classified as impaired. He then stated the Metropolitan Council's 20/30 Plan would be due for revision in the next two years, and that would require cities to update their Comprehensive Plans, which include stormwater management plans, by 2008. It would be appropriate to update the plan in accordance with the directions being established by the MCWD. Councilmember Wellens expressed concern with the establishment of TMDLs by the MCWD that the City would have to adhere to. Director Brown stated stormwater levels used to calculate TMDLs would be 1988 levels, and that would require the City to pursue expensive alternatives. In response to a comment from Mayor Lizee, Director Brown stated Pete Willenbring (a principal at WSB and Associates) had a reasonable understanding of the direction the MCWD was pursuing and it would be worthwhile to invite him to speak to Council about this topic. CITY OF SHOREWOOD WORK SESSION MEETING January 22, 2007 Page 3 of3 3. RECYCLING SERVICES Administrator Dawson stated the City had paliicipated with five other cities in the Lake Minnetonka Recycling Group (LMRG) to arrange for services to collect recyclables for the past twenty years. The recycling services had been most recently been provided by Waste Management, Inc. (WMI) after WMI had purchased E-Z Recycling (the previous provider), and the contract for recycling services was to expire at the end of 2006. WMI agreed to a three-month extension to allow the cities in the LMRG the opportunity to evaluate the type of recycling services it wanted to provide to its residents based on RFP results. A new contract must be entered into by April 1, 2007, for recycling services. Administrator Dawson explained based on the RFPs received and refined, staff of the LMRG member cities determined that it would not be possible to have one contractor serve all six cities. Administrator Dawson then reviewed the four best-value options for the City: 1) dual sort, weekly collection, use of City-provided bins, 33-month contract; 2) dual sOli, bi-weekly collection, use of City- provided bins, 33-month contract; 3) single sort, bi-weekly collection, use of City-provided bins, 33- month contract; and 4) single sort, bi-weekly collection, use of contractor carts, and either a 33-month contract or a 57-month contract. There was ensuing discussion with regard to the advantages of dual sort approach (which the City currently does) versus a single sort approach; and with regard to the currently weekly collection schedule versus a bi-weekly schedule. There was Council consensus to contract with Veolia for $2.50/per household/per month "fixed priced" dual sort weekly collection recycling services with a 33-month contract term. Mayor Lizee thanked Administrator Dawson and the staffs of the other LMRG member cities for all of their research. 4. OTHER Councihnember Turgeon suggested that a member of the Southshore Friends Board be designated to periodically report to Council regarding ongoing activities. In response to a question from Mayor Lizee, Turgeon suggested a quarterly report cycle. 5. ADJOURN Wellens moved, Turgeon seconded, Adjourning the City Council Work Session Meeting of January 22,2007, at 9:01 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder (J/ \ ft { !\Af~ Christine Lizee, Mayor