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072307 CC Reg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 23, 2007 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Lizee called the meeting to order at 7:01 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Turgeon, Wellens and Woodruff; Administrator Dawson; Associate Attorney Mayeron; Finance Director Burton; Planning Director Nielsen; Director of Public Works Brown; and Engineer Landini Absent: Councilmember Callies B. Review Agenda Administrator Dawson requested an Executive Session be scheduled following this evening's Economic Development Authority meeting to discuss legal matters related to the City-owned properly at 5795 Country Club Road. Wellens moved, Woodruff, Approving the Agenda as Amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, July 9, 2007 Turgeon moved, Woodruff seconded, Approving the City Council Work Session Minutes of July 9, 2007, as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, July 9, 2007 Woodruff moved, Wellens seconded, Approving the City Council Regular Meeting Minutes of July 9, 2007, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. Woodruff moved, Wellens seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List (This was moved to Item 9.B under General/New Business) SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 2 of 12 B. Staffing -Part-time Liquor Store Clerk (This was moved to Item 9.C under General/New Business) C. City Clerk's License Approvals -Horse Stable and Refuse Collection (This was moved to Item 9.D under General/New Business) D. City Council Packet Delivery Services Agreement (This was moved to Item 9.E under General/New Business) E. Accept Bids and Award Contract for Lift Station No. 12, City Project 06-O1 (This was moved to Item 9.F under General/New Business) F. Appeal Notice to Remove Appellant: John McMasters Location: 4530 Enchanted Point G. Appeal Notice to Remove Appellant: Nicholas Evans (Gregg Smith, Renter) Location: 25645 Valleywood Lane H. 2007 Spring Clean-Up Report (This was moved to Item 9.G under General/New Business) I. Authorization Regarding Release of Escrows Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS A. Lake Minnetonka Conservation District (LMCD) Representative, Tom Skramstad Report on LMCD Activities LMCD Board Chair Skramstad provided an update on LMCD activities, as detailed in the report distributed to Council. He noted there were 510 buoys installed in Lake Minnetonka and some of which had solar lights on top of them. Councilmember Woodruff related residents in his neighborhood had stated they may have an interest in expanding the milfoil demonstration project to that area and to fund it. He also stated at the LMCD budget work session there was lengthy discussion regarding the LMCD and the cities being at or above capacity to enforce existing regulations, and maybe the money in the draft budget for apart-time position to focus on regulation enforcement should be used to combat aquatic invasive species. He questioned why the LMCD Board decided to leave budget funds for that position. Chair Skramstad stated the LMCD Board had received the feedback from that meeting. Skramstad related the Board had received feedback at a public hearing in 2005 with regard to the quality of the Lake, the speed of boats on the Lake, the SIiOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 3 of 12 number of boats, residents renting out boat slips, boat noise, etc.; the Board may have focused on those comments. Councilmember Turgeon stated she would like to see supporting data from the Internet Landing Installed Device Sensor pilot project. In response to a question from Councilmember Wellens, Chair Skramstad stated he did not have exact figures for the number of letters that had been sent to property owners educating residents that they may be in violation of Lakeshore regulations. He commented that 2 - 3 of the City's residents had received letters and he would forward those to Director Nielsen. In response to a question from Councilmember Turgeon, Mayor Lizee stated there had not been a Mayors Forum recently. Lizee stated there was strong interest in aquatic invasive species. She then stated she had spoken with the Minnehaha Creek Watershed District (MCWD) regarding the training of South Lake Minnetonka Police Department personnel on the enforcement of laws regarding violations with transporting of aquatic invasive species; there was DNR funding available for that training. Chair Skramstad clarified only a licensed police officer or a conservation officer could issue a violation ticket. 6. PUBLIC HEARING None. 7. PARKS A. Report on Park Commission Meeting Held July 10, 2007 Commissioner Quinlan reported on matters considered and actions taken at the July 10, 2007, Park Commission meeting (as detailed in the minutes of that meeting). Director Burton stated the Commission would be provided with a quarterly financial update of the Park Department and Park Improvement Fund prior to its next meeting. Director Brown stated there had been ten people had registered for the skate board camp conducted by Third Lair; that happened to be the number that was required to break even on the camp. 8. PLANNING Commissioner Ruoff reported on matters considered and actions taken at the July 17, 2007, Planning Commission meeting (as detailed in the minutes of that meeting). A. Variance Request Applicant: Michael and Susan Fannon Location: 5625 Christmas Lake Point Director Nielsen stated Michael and Susan Fannon, 5625 Christmas Lake Point, proposed demolishing the existing house on their property and building a new house on the site. As proposed, the applicants' plans necessitate a variance to the bluff setback requirement and the 25 percent maximum impervious surface requirement of the City's Zoning Code. He noted that a neighborhood replat was done in 1998 (to clean up property boundaries for four lots) which widened the subject property but resulted in the SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 4 of 12 applicants giving up approximately 10,700 square feet of area at no cost; had the applicants not given up that area, they would not have had to request a variance for impervious surface. Nielsen explained the subject property was located along Christmas Lake and was located in the R-1C/S, Single-Family Residential/Shoreland zoning district. The property contained 34,659 square feet of area, which was more than 50 percent larger than the minimum area required for the zoning district. It also was somewhat narrow, 65 feet wide (Code required a minimum of 70 feet wide) at the (private) street. The existing house encroached into a 20-foot bluff setback. The new house would also encroach, but to a lesser degree. The narrow configuration of the property necessitated an extraordinary driveway length, approximately 150 feet including the turn-around area, which resulted in additional hardcover to access the buildable area of the lot. Nielsen also explained the impervious surface on the existing site was 36.1 percent. The new plan proposed to reduce the amount of hardcover to 31.3 percent. Much of the actual reduction would come from reducing the area of the driveway and the removal of three existing decks from the bhiff and Lakeshore setback areas. The plan also proposed a permeable pavement system for the driveway and patio areas to further reduce impervious surface in order to come closer to the 25 percent maximum required in the City's zoning regulations. He stated the DNR encouraged the use of permeable pavers, but it did not recommend that it be substituted for green space. Staff was reluctant to recommend that a permeable pavement system be credited for achieving the hardcover requirement, but it did think the pavement system could be considered a mitigating factor. He then stated Staff suggested that 30 percent would be a reasonable hardcover percentage to achieve; 30 percent was consistent with the old DNR hardcover requirements, and the resulting reduction in hardcover would amount to approximately 20 percent less than what existed today (an amount considered to be substantial). Nielsen stated the applicants' proposal complied with the four specific criteria in Section 1201.03 Subd.2.c.(3) of the Shorewood Zoning Code regarding substandard lots. Nielsen stated the applicants' plans would result in a relatively drastic improvement in zoning compliance in spite of the variances requested, and the proposed design would blend into the site much better than the existing house. Nielsen then stated the Planning Commission unanimously recommended the approval of the applicants' request for variances for impervious surface, lot width and bluff setback subject to the following Staff recommendations. 1. The permeable pavement system should be subject to the City Engineer's recommendations for design, construction, inspection and long-term maintenance. 2. The resolution approving the application should include reference to maintaining earth- tone colors. 3. The applicants should further reduce hardcover so as not to exceed 30 percent. Nielsen stated Michael and Susan Fannon were present. Mayor Lizee thanked Director Nielsen and the Planning Commission for addressing this request so quickly. She stated it appeared the Commission had had a great deal of discussion regarding current SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 5 of 12 regulations and hardship. She also thanked Engineer Landini for his comments and articles on permeable pavers. In response to a question from Councilmember Turgeon, Director Nielsen stated the depth of the permeable pavement system sub-base would be subject to the City Engineer's recommendation. In response to another question, Nielsen stated enforcing the maintenance of a permeable pavement system could prove to be challenging at this time, and that was part of the reason Staff recommended credit not be given to hardcover standards for permeable pavers. If the DNR were to decide that some percent of hardcover credit be given for a permeable pavers, a binding development agreement would have to be developed requiring maintenance be done. He related that a representative from Willow Creek Paving Stones had previously related the only maintenance required was an annual sweeping of the driveway. Turgeon moved moved, Woodruff seconded, Approving the Variances for Impervious Surface, Lot Width and Bluff Setback for Michael and Susan Fannon, 5625 Christmas Lake Point, subject to Staff recommendations. Motion passed 4/0. B. Conditional Use Permit Request Applicant: Location: Director Nielsen stated this request nonconforming boathouse that Grego Road, would like to keep. Gregory and Lorraine Scott 28100 Woodside Road for a conditional use permit for accessory space involved a ry and Lorraine Scott, who own the property at 28100 Woodside Nielsen then stated the Planning Commission had done a study in 2006 which resulted in recommending an amendment to the City's Comprehensive Plan and Ordinance providing conditions under which older, nonconforming structures would not have to be brought into compliance with current standards as part of a C.U.P. He commented that the applicants' "pagoda boathouse" was the catalyst for the Commission's recommendation to adopt regulations favoring structures that had historical, architectural, or architectural significance. He then stated a Nonconforming Accessory Structure Ad Hoc Committee then identified criteria, patterned after National Park Service standards for historic designation, to use as a guide in the review of applications. Nielsen explained the history of the case. In 2003 the applicants added on to their existing garage with a modified floor plan which. did not exceed 1200 square feet of floor area. By doing so, they avoided having to obtain a conditional use permit that may have necessitated alteration or removal of their existing "pagoda boathouse" near the lake. They partitioned off a portion of their garage, technically making a portion of it part of the house. Since then Shorewood had amended its zoning regulations, providing for the preservation of certain nonconforming structures that had historical, architectural, or cultural significance. The applicants believed their boathouse was consistent with the criteria for keeping such structures. Nielsen applauded the Scotts for not removing the wall in their garage after the final inspection. Nielsen stated the Nonconforming Accessory Structure Ad Hoc Committee had discussed the applicants' boathouse in great deal. It also discussed what should be included in a development agreement setting forth the applicants' right to keep the boathouse and their responsibility to maintain it in good condition. The Committee recommended the boathouse was consistent with the City's amended Code and it should SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 6 of 12 be allowed to remain in its current location, and a development agreement setting forth the conditions of approval should be recorded against the property with Hennepin County. Nielsen explained the applicants' proposal complied with the four specific criteria in Section 1201.03 Subd.2.d.(4)(c) of the Shorewood Zoning Code. He noted the boathouse met five of the nine preservation criteria established by the City; it was required only to meet one of them. He also noted the applicants had provided good evidence that the boathouse was built at around the same time as the home on the property in 1920. An article in the Mpls. St. Paul magazine referenced 1910 and a real estate sales brochure from. the 1930's indicated that the boathouse qualified for the age component of the Code. Nielsen stated the Planning Commission unanimously recommended approval of the request, and designating the boathouse a structure for preservation. Wellens moved, Woodruff seconded, Approving a Conditional Use Permit for Accessory Space Over 1200 Square Feet for Gregory and Lorraine Scott, 28100 Woodside Road; Designating the Nonconforming Boathouse an Accessory Structure for Preservation; and Directing Staff to Draft a Document to be Recorded with Hennepin County Setting Forth the Conditions of Approval. Motion passed 4/0. 9. GENERAL/NEW BUSINESS A. Proposal for City Hall Planning Services Administrator Dawson stated at its June 11 work session Council reviewed the history of planning changes to City Hall and several change options. Some Councilmembers expressed interest expanding the "bridge concept" specified in 2004 to be a long-term solution rather than an interim solution. There was Council consensus to ask BKV Group to update the costs to reflect 2008 probable costs for the major renovation/addition option and a replacement building option presented in late 2005, and to revise the 2004 bridge concept costs to reflect the expanded bridge concept (the expanded concept included completing the maintenance identified in the short-term maintenance option, doing extensive renovations, allocating the existing Council Chambers for additional or expanded work areas and common areas, and renting space from the Southshore Center to hold meetings currently held in the Council Chambers). Dawson then stated BKV Group had submitted a proposal to perform these services at a cost not to exceed $5,000. Its concept level design could be completed in 30 - 45 days. He stated the proposal was submitted later than planed because of email issues at City Hall; the proposal was not received until after the July 9, 2007, Council work session. Councilmember Woodruff stated his recollection of Council's direction was to obtain updated cost estimates for the new building and renovation/addition options, and to obtain a budgetary quote for the expanded bridge option. He then stated the expanded bridge option would include using the Council Chambers for other purposes and Council Chamber meetings would be held at the Southshore Center in the future. He went on to state from his vantage point the BKV Group proposal did not provide that information. He commented that it was his recollection that Council had asked the updated costs be available for review at its July 9 meeting. He stated he did not think it was worthwhile for the BKV Group to assess the needs for holding the meetings at the Southshore Center; he had attended a meeting of the League of Women Voters held at the Center which was quite large and he did not see any issues with the meeting space. If there were audio visual needs at the Southshore Center, BKV Group was not the appropriate firm to identify those needs. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 7 of 12 Mayor Lizee stated Council. could request a firm to complete something by a certain date, but that may not happen in the desired timeframe based on the firms' other commitments. City email problems caused a delay in getting the proposal. She then stated Council had asked for costs for an expanded bridge concept which required a concept design be completed before the costs could be realistically estimated. She went on to state if the Southshore Center were to be used multiple times a week for Chamber meetings there would be technology needs and staff needs that must be addressed. Councilmember Turgeon stated from her vantage point Council only asked for BKV Group to update the costs for the 2004 bridge concept to reflect current costs. She did not understand how BKV Group could be asked to do a new plan when Council had not taken formal action on what option it wanted to pursue. She then stated she did not want to wait another 45 days to have the information; she had hoped Council could decide on an option sometime in August. She also did not want to spend a great deal of money until a direction had been agreed to. She only wanted enough information to help her decide on an option. Administrator Dawson stated it was his recollection that Council asked what would be required to expand the 2004 bridge concept to a long-term solution, and that solution would have a number of changes that were not included in the original 2004 plan and costs. Updating the costs for the 2004 plan to reflect current costs would not provide an accurate cost estimate for the expanded bridge concept. The proposal would result in more complete information and more realistic cost estimates. Councilmember Wellens stated it would be difficult to update the bridge concept costs to reflect the expanded needs without defining how the Chambers space would be used. He then stated there were some activities listed in the proposal that he did not think were needed. Councilmember Woodruff stated from his perspective Council did not ask BKV Group to identify and investigate alternative Council meeting spaces, costs and components of a remote Chambers, modified elevation and massing models for the expanded bridge option, and the design booklet per BKV Group's specification (he stated he did not need the level of information specified). He commented from his perspective Council did ask for "very high level" preliminary options for the expanded bridge concept. He then stated it should not take BKV Group much time to update the costs, and the fee should be minimal.. Councilmember Woodruff then stated he had tried to reach Mr. Baxley after he had read the BKV Group proposal, but he had not heard back from him as of yet. He commented BKV had not been asked for a construction quote or a design quote. He then stated he did not think 30 - 45 days to complete the proposal was too long, but he did not think the scope of effort identified in the proposal needed to be as detailed as what was listed. He assumed a couple of weeks should be adequate time to deliver what he thought Council needed. Administrator Dawson stated in order to have complete information on the bridge concept when considering the options, it was important to have current costs for the 2004 plan as well as the costs for expansion of the concept. The 2004 bridge concept plan was fora 3- to 6-year interim solution, and it did not include many changes to the building. Councilmember Wellens stated Staff should determine how it would allocate the Chamber space. Mayor Lizee stated a better vision of the expanded bridge concept was needed to project more realistic costs. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 8 of 12 Councilmember Turgeon stated she wanted updated costs for the 2004 bridge concept plan and the 2005 major renovation/addition option and replacement building option plans. Any changes to those plans could be identified later. Councilmember Woodruff stated he had originally asked for more than what Councilmember Turgeon had just asked for. He would like at least that information. He also stated he thought staff could sketch what it wanted. to do with the Chambers space and present that to Council. He then stated additional information for the bridge concept could be prepared after the costs for the original three options were updated to reflect current costs. Councilmember Wellens stated based on the discussion it was his understanding that BKV Group would update the costs for the three options and provide a concept design for the Chambers area. Councilmember Woodruff stated staff could do the design. Mayor Lizee stated neither she nor Councilmember Woodruff were architects; therefore, design activities should be left to individuals possessing architectural skills. She then stated she did not expect staff to do the design work; staff could provide additional information on current building regulations. She also stated Staff could comment as to how it thought the Chambers would best be utilized. Woodruff clarified he would like staff to identify how they thought the space should be utilized; it did not have to layout where the walls would be. Mayor Lizee stated it was her recollection that Council had asked for the updated costs for the major renovation/addition option and a replacement building option presented in late 2005, and the costs for the expanded bridge option. There was Council consensus to delay any action on the funding for architectural services for City Hall planning to a future date. Council asked to be provided with updated costs for the three original options at its August 6, 2007, meeting if the necessary information can be gathered by then. Administrator Dawson stated both the Council Special Meeting and the work session scheduled for August 6, 2007, had a number of items on the agenda. B. Approval of the Verified Claims List This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff explained he had questions regarding the payables. He had gotten answers to his questions from staff. Woodruff stated he had a comment regarding the payment (check # 44947) for Honda Electric for $49,400 for the Badger Lighting Project. He stated staff had explained the City's contractual obligation was to make progress payments. He suggested staff provide Council with that information in advance. With regard to payment (check # 45003) to WSB and Associates for $1.1,448 for the Amlee Road/ Manitou Lane/ Glen Road Street Rehabilitation Project he questioned how much money the City had spent to-date on a project that had not yet been approved. He suggested Council withhold that payment until staff provided additional information. Director Brown stated at its May 14, 2007, meeting Council approved a proposal from WSB for the project which stated the following estimated fees: the design phase - $36,612; the bidding and contract SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 9 of 12 award phase - $3,094; and the construction phase - $91,146. The City paid for actual time spent. The payment in question was for work done prior to the proposal being approved; the proposal was to update the plan Council said it may want to consider expanding to identify the costs to include Glen Road, conduct a survey, and install watermain. He stated staff could outline the information he just discussed in further detail if needed. Director Brown then stated in August there would probably be a request for an approximate $13,000 payment that was part of the $36,612 in the approved proposal. He commented the project had taken a considerable amount of design time and there had been public information meetings. He stated the plans were approximately 70 percent complete relative to being able to send them out to agencies for review. He then stated the remainder of the plans had been left open to accommodate Council's input and the input received at public information meetings. Director Brown stated staff could provide a full report on the project plan at the next regular Council meeting. Councilmember Woodruff stated he would like to be provided with information that showed estimated costs and what had been spent to date (both pre-proposal costs and proposal costs); and he would like to know what had been spent to date. Councilmember Woodruff stated he would rescind his request to hold the payment to WSB. Councilmember Turgeon stated there was a payment (check # 44961) to Maverick Equipment for $43,780 for the new water truck. She questioned when Director Brown was going to Arizona to pick up the truck. Brown stated he did not think his schedule would allow him to go; he was considering sending Mr. Mason, the City's shop technician, to pick up the truck. He commented the truck was available for pickup. In response to a question from Councilmember Turgeon with regard to payments to Williams Towing for vehicle forfeitures, Director Brown stated the City recouped its cost from the sale of the vehicle although sometimes the sale does not cover the cost. Woodruff moved, Turgeon seconded, Approving the verified claims list as presented. Motion passed 4/0. C. Staffing -Part-time Liquor Store Clerk This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff stated he wanted justification for this request. He then stated that Administrator Dawson had already explained the part-time person was required to perform some of the responsibilities of the full-time position that had been eliminated. Mayor Lizee stated when the Council eliminated one full-time liquor operations position Liquor Operations Manger Swandby had informed Council that part-time help would be required. Woodruff requested Staff add a short justification explanation to future requests. Administrator Dawson explained there were 144 hours of part-time liquor operations hours that must be staffed, and each. part-time position was limited to working a maximum of 19.5 hours per week. A pool of people was required to staff those hours. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 10 of 12 Woodruff moved, Wellens seconded, Approving the hiring of the part-time liquor clerk. Motion passed 4/0. D. City Clerk's License Approvals -Horse Stable and Refuse Collection This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff stated that Administrator Dawson had already clarified that Council did not have to vote on the license to provide refuse collection. Councilmember Woodruff expressed concern with regard to what the City's liability would be for the Tour de Tonka Bike Ride event, and he questioned what the insurance coverage for the event was. He stated the event would traverse narrow City streets. He related that Administrator Dawson had stated he would check into the matter. Councilmember Wellens suggested Council convey the event may not receive Council approval in 2008; maybe the event should consider using the trails rather than City streets. Councilmember Turgeon stated the participants could travel faster on City streets. Administrator Dawson stated the Minnetonka School District would provide the insurance, and Minnetonka Community Education would pay for any additional costs. He commented that volunteers would be stationed at each major intersection. Woodruff moved, Wellens seconded, Approving the license to provide refuse collection, the horse/stable permit, and the Tour de Tonka Bike Ride special event permit. Motion passed 4/0. E. City Council Packet Delivery Services Agreement This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff stated he was pleased with the delivery service provided for Council agenda packets to the Mayor and Counciltnembers. He questioned what the market rate was for that type of service; therefore, he obtained quotes on his own. He stated one quote was for $9 per packet plus a 13 percent surcharge for fuel.. Another quote was for $45. He requested staff do due diligence on those types of requests in the future. Woodruff moved, Turgeon seconded, Approving the delivery service agreement. Motion passed 4/0. F. Accept Bids and Award Contract for Lift Station No. 12, City Project 06-01 This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff he had questioned staff as to why the bids for the contract were substantially higher than the engineer's estimate. He stated he had already received qualitative answers from staff. He then questioned if the budgeted costs for the 2008 lift station projects in the CIP should be revised. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 11 of 12 Director Brown stated when a project was estimated a concerted effort was made to estimate the project at the median price at that time. A number of variables affect pricing up to the day of the bid opening. He stated he and Engineer Landini would review the costs for the 2008 lift projects and adjust the costs if necessary. He then stated staff did not want to super inflate the estimated costs. Woodruff moved, Wellens seconded, Approving RESOLUTION NO. 07-048, "A Resolution Accepting Bid and Awarding Contract for the Rehabilitation of Lift Station No. 12, City Project No. 06-01." Motion passed 4/0. G. 2007 Spring Clean-Up Report This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff stated he did not think Council had been provided the necessary information to evaluate whether a central pickup should be done in 2008 or if the City should return to a curb-side pickup. He then stated that Director Brown distributed the data he requested prior to the meeting. He noted there had been a substantial reduction in the tonnage collected with the central pickup. He suggested Council discuss the approach at a future date. Councilmember Turgeon stated it was the first year the City used a central pickup approach. Administrator Dawson explained with the curb-side approach all properties were charged for the service independent of whether they used it. That cost was approximately $18 per property in 2006. He also explained this could be discussed as part of the review of the Recycling /Utility budget in October. 10. ENGINEERING/PUBLIC WORKS None. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson provided a brief status update on an armed robbery at the Shorewood American Legion and burglaries in the strip mall next to Cub Foods in Shorewood (one of the burglaries was the Shorewood Liquor Store) in the past few weeks. There had also been the felony assault and police standoff that occurred in Shorewood. B. Mayor & City Council Councilmember Woodruff reported on a Metro Cities Municipal Revenue and Taxation meeting he had attended. He stated at that meeting he asked: 1) what can be done about the number of State (and possibly Federal) environmental mandates and what type of help was available; and, 2) was there any way to get State aid in addition to MSA funds for road repairs. He then stated he had been asked to attend a Transportation and General Government Committee meeting scheduled for August 6, 2007. Mayor Lizee reported on matters considered and actions taken at the July 18, 2007, SLMPD Coordinating Committee meeting. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 12 of 12 Mayor Lizee recessed the meeting to an Economic Development Authority meeting which would be followed by an Executive Session (to discuss the City-owned property at 5795 Country Club Road) at 8:55 P.M. 12. EXECUTIVE SESSION Mayor Lizee convened the Executive Session at 9:1.2 p.m. Those present were Lizee, Turgeon, Wellens, Woodruff, Dawson, and Mayeron. The purpose of the meeting was for an attorney-client discussion regarding matters related to the former lessee of 5795 Country Club Road. The session ended at 9:28 p.m. 13. ADJOURN The City Council reconvened in regular session at 9:28 p.m. Wellens moved, Turgeon seconded, Adjourning the City Council Regular Meeting of July 23, 2007, at 9:29 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder a ~- t -j Christine Lizee, Mayor ATTEST: 4~ ~ ~ / '° _, ~ i . Craig VV~ 1)d~tison, City Administrator/Clerk