071309 CC WS MinCITY OF S J DOD
CITY COU nC-- WORK SESSION
MONDAY, - J 13, 2009
MINUTES
1. CONVENE CITY COUNCIL. WORD SESSION
C-UNTRY CLUB ROAD
CC -JNZIL CHAMBERS
6:1- u P.M.
Mayor Lizee called the meeting to order at 6:22 P.M.
A. Roll Call
Present. Mayor Lizee; Councihnembers Bailey, Turgeon, Woodruff and Zerby; Administrator
Heck; Finance Director Burton; Planning Director Nielsen; and Engineer Landini
Absent: None
B. Review Agenda
Woodruff moved, Turgeon seconded, approving the agenda as presented. Motion passed 5/0.
2. MISSION STATEMENT AND GOALS
Administrator Heck stated Council has discussed a mission statement for the City at two previous work
sessions. It was scheduled to discuss it during the June 22, 2009, but time did not allow for that to
happen. The meeting packet for this meeting contained a copy of another iteration of the statement as
well as a few broad goals for 2010. He suggested Council focus on finalizing the mission statement this
evening.
The most recent iteration of the mission statement is: The City of Shorewood is committed to providing
residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable
tax base, and sound financial management through effective, efficient, and visionary leadership.
Councilmember Bailey stated the last iteration of the mission is adequate for discussion purposes. He
suggested Council move past the mission statement and focus on defining the broad goals. The statement
can be refined at a later date. He stated for the May 26, 2009, work session Administrator Heck had
prepared a document (dated April 17, 2009) that contained definitions for goals, objectives and tactics
and examples of each. He found that document to be helpful and applicable to this process. He also found
it easier for him to identify goals if they were broken down by function. Functions could include
infrastructure - roadways, infrastructure - sewer, infrastructure - storm water, infrastructure - water,
parks, planning, public safety - fire, public safety - police, subcategories of finance, and citizen
communication/participation. An example of a goal under parks could be to maintain and enhance the
City's park system. An example of an objective under that goal could be to construct and refurbish
shelters in City parks. Examples of tactics under that objective could be to prioritize the shelters, select
an architect, put construction plans out for bids, select a contractor and then perform the construction
work. A second objective for the goal could be to purchase and install attractive and similar signage in
the City parks. He thought by identifying goals by function the process could be completed relatively
quickly. He found it difficult to identify objects for a goal as broad as the example of preserve the City's
infrastructure investment.
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Council ember Woodruff stated lie thought Councilmember Bailey made some good points, and he
agreed the mission statement was pretty good. He suggested that every commitment made in the mission
statement should have at least one goal associated with it.
Councilmember Zerby stated he thought the current iteration of the mission statement was adequate for
discussion.
Administrator Heck explained that the examples of goals identified by Councilmember Bailey have a
monetary impact. Goals will have to be prioritized as part of the budget process. Some goals may be the
same for multiple years, but the objectives and/or tactics will likely change from year to year.
In response to a comment from Councilmember Bailey, Administrator Heck clarified that Staff had
prepared a 2009 work plan earlier this year. The current discussion is about defining a broader list of
goals and then objectives for 2010.
Councilmember Bailey cautioned against adding something about every goal into the mission statement;
it should be very broad and may not touch on every goal that is defined. He did not think all goals had to
directly tie to the mission statement, but they have to tie to a specific function.
Councilmember Turgeon stated she agreed with Councilmember Bailey's perspective. She asked who
should be charged with defining the goals - Administrator Heck, the Councilmembers or the department
heads.
Councilmember Woodruff suggested the following changes be made to the sample goals included in the
meeting packet. They are as follows.
1. Change "Maintain and improve the City's park system by offering amenities for all
ages." to "Maintain and improve the City's park system, offering amenities for all ages."
2. Change "Preserve the City's infrastructure investment." to "Enhance and preserve the
City's infrastructure investment."
3. He did not think "Ensure compliance with storm water treatment and control rules and
regulations." was a goal.
4. A goal should be added to "Achieve the objectives identified in the Comprehensive
Plan." There was another perspective that an objective under maintaining the City's park
system would be to achieve the park related objectives identified in the Comp Plan.
Administrator Heck stated he thought the outcome of defining the goals, objectives and tactics for 2010
could then be used to feed some of the budget process. The objectives would replace the need for
including service indicators in the budget materials.
Councilmember Woodruff stated he was struggling with the process because he did not think there is
agreement as to what constitutes a goal. He expressed that too many goals may be identified. The number
has to be reasonable; for example, 10 - 12.
Councilmember Bailey stated that with regard to the four types of infrastructures in the City, a goal is to
maintain and enhance the infrastructure; the City was not building more infrastructures. He thought he
could easily identify 10 goals that tied back to functions.
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Councilmember Zerby stated he viewed goals as being
perspective that would have a positive impact on the City
mandates were adhered should be considered goals.
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things Council wanted to do from a policy
. He did not think ensuring state and federal
Councilmember Bailey stated maintaining and enhancing the roadway infrastructure was a goal, and one
objective of that goal is to determine how that will be financed.
Councilmember Bailey offered to work with Administrator Heck to define goals.
Councilmember Woodruff stated he would forward Councilmember Bailey and Administrator Heck a
preview copy of the Lake Minnetonka Conservation Districts' newly defined goals and objectives. He's
pleased with what was defined and he would like to see something similar for the City.
Mayor Lizee stated she would like to have a small change made to the mission statement. She wanted to
change "quality public services" to "quality public safety and municipal services". Councilmember
Woodruff stated he also wanted to have public safety separated out.
Councilmember Bailey stated Council had been provided with a document reflecting the status of the
2009 work program. He stated the list did not include the utility rate study that is supposed to be done
this year. Administrator Heck stated he inadvertently forgot to include it in the status document. He
stated the rate study report will be reviewed with Council during its August 24, 2009, Council meeting.
3. ADJOURN
Turgeon moved, Bailey seconded, Adjourning the City Council Work Session of July 13, 2009, at
6:47 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Christine Lizee, Mayor
Brian Deck; Ci AAd~ninistrator/Clerk