090809 CC WS MinCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
TUESDAY, SEPTEMBER S, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M.
Mayor Lizde called the meeting to order at 5:32 P.M.
A. Roll Call
Present. Mayor Lizde; Councilmembers Bailey (arrived at 5:42 P.M.), Turgeon, Woodruff and
Zerby; Administrator Heck; Finance Director Burton; Planning Director Nielsen;
Director of Public Works Brown; and Engineer Landini
Absent: None
B. Review Agenda
Zerby moved, Turgeon seconded, approving the agenda as presented. Motion passed 4/0.
2. GOALS AND OBJECTIVES
Administrator Heck stated the purpose of this work session is to discuss goals for two of the six
categories of goals for 2010 and beyond. The two categories are: 1) infrastructure; and, 2) parks,
recreation and environment. Council had been provided with a draft list of goals and objectives. He asked
Council and staff to determine if the goals which have been identified are appropriate, and to consider if
there are others that should be added.
Administrator Heck explained infrastructure includes things such as roadways, the water system, the
storm water system, the sanitary sewer system, inter -City trails and sidewalks. He noted trails located in
City-owned parks will be addressed in the category of parks, recreation and environment.
After discussion the following infrastructure goals were agreed to for purposes of this discussion.
Provide for the continued, cost - effective maintenance and improvement of Shorewood's
roadways.
Protect property, and preserve and enhance water quality though effective management
of storm water.
Promote the use of Shorewood's water system.
4. Plan for the long -term maintenance of Shorewood's water system.
Provide a safe, effective and reliable waste water collection system.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 8, 2009
Page 2 of
. Develop and implement a long -term maintenance plan for the public facilities which
include Shorewood City Hall, Shorewood Public Works and the Southshore Community
Center.
Councilmember Bailey cautioned Council to not identify too many goals because Staff will not be able to
get them done. He thought the current list being developed will have to be prioritized and possibly
downsized. He clarified that because something is not included in the list of goals does not mean Council
does not care about it. It just may not be a key goal for the City for the next two years. Administrator
Heck stated some of the goals expand a number of years. Mayor Lizee thought it prudent for Council to
also consider long -term goals. Councilmember Woodruff stated he would not support doing any project
in 2010 that is not covered by the agreed upon list of goals.
There was ensuing discussion about what's included in the list of goals, in the Capital Improvement
Program and in various other project lists. Administrator Heck clarified the goal list is not a project list.
There was discussion about the difference between goals and objectives. There was agreement that the
goals should be much broader than the objectives. Director Nielsen cited a Transportation goal identified
in the Comprehensive Plan (the Comp Plan) as an example of a broad goal. That goal is "The City shall
provide and maintain a safe and efficient system of transportation, sensitive to the needs of residents and
the environment of the community." He also cited a Community Facilities /Services goal. That goal is
"The City shall provide those basic facilities and services that ensure the health, safety and general
welfare of the public, the cost of which facilities and services are most efficiently shared by the general
public." He thought these were examples of broad goals. He questioned why the language for those two
goals could not be used as they have been adopted. Councihnember Bailey stated there has to be some
specificity to the goals. Councilmember Woodruff stated any goal should have some tie to the City's
mission statement.
There was ensuing discussion about including safety in the goal about roadways. Director Brown
explained that when he addresses the maintenance of roadways he has a goal to protect the City's
investment in existing roadways by maximizing their useful life while minimizing cost to do so. He did
not think that a safe and efficient system of transportation should be included as part of the goal for
roadway maintenance. Maintenance involves patching potholes and either seal coating or overlaying
roadways. Councilmember Turgeon stated she did not think safety had been considered as a factor when
roadways were prioritized for major improvements or replacement.
Councilmember Woodruff asked what category deer management would fall under. He noted the
categories are basically aligned according to organizational responsibilities. Councilmember Bailey
thought it could be included as part of public safety or parks, recreation and environment. Director
Nielsen noted deer management is addressed in the Comp Plan.
There was ensuing discussion about management of natural resources and if it warranted a separate
category. For now, management of natural resources will be included in the category of parks, recreation
and environment.
Administrator Heck stated Council can identify goals which don't appear to fall under one of the six
categories. Where it will be categorized can be determined later.
Mayor Lizee suggested lake water quality, storm water management, ground water contamination and
drinking water all be included in water management; they are equally important and all should be
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 8,28#9
Page 3 o 5
managed. She stated they can all he considered together. Director Nielsen stated the two aspects of water
management are to preserve water quality and protect property, Cnuuuilnuenubec7`urgeon thought storm
water abmold be considered as u separate item. She has not considered it in the context of the broader
category of water management aa described 6vLiz6m. Director Brown stated when it comes to identifying
objectives for storm water management hewould like tm tie tbenoto best management practices (BMpa).
He explained BMPs can be changed, noting there is a public process for doing so. He stated he agreed the
goal is no preserve water quality and protect property. Director Nielsen noted the City has a atocro vvute,
management plan.
Director Brown explained the standards mandated for storm water management hy various government
agencies are constantly changing and it may not be possible for the City to adhere to all of the standards.
Be cautioned that the goals oboo|d not imply the City would commit to doing so.
Counoilmn000hcr Woodruff stated none nfthe infrastructure goals address the maintenance of the City's
water oya<enu. Mayor l.iz6e stated she thought it prudent to include maintenance of the City's water
system as u goal, noting the uyatonn is aging. At some point the City may have to consider iuuiu|liuO u
vvutor treatment system as pmt of its long-term plan; she thought it prudent to plan for that and the
expansion of the system. Counoi|nnemnherIurgoon stated the City has discussed the expansion over the
years and there are differing viov/o about what the impetus for doing so should ho. Liz6o thought it
important to consider the long-term safety and availability ufground v/u1ur. There are residents who have
cspedeuoud poob|ornu with their vveUo this uurnnner due to the |ov/ p/u1ur table. She thought it possible
that the Pollution Control Agency could require municipalities to provide p/utu, service to all residents
fifteen years from now.
Administrator Heck asked if Council wanted to expand the Cih/`o vvu1e, oyaienn, and if it is feasible to do
so. }le didn't think it would be appropriate to have u goal of expanding the system ifit can't boachieved.
Councilmember Woodruff stated lie was not in support of having a goal to prornote the expansion ofCity
water. Director Nielsen stated promoting the expansion does not equate to mandating the expansion of it.
Councilmember Zerby stated he thought promoting City water is a good goal. Director Brown stated the
feasibility of expanding water will change as the makeup of the Council changes. Be thought the City
should provide ucost-effective and safe water system; and, it should p,onnote the existing system where
feasible. Woodruff stated there are residents who can uoueou City water but have not done so; that use
should hupromoted.
Councilmember Woodruff stated he agreed the City needs to provide adequate, reliable and safe drinking
p/u1or. Muiotouunoo of water towers vvon|d ta|| under this goal.
Coonui1ooembo, Woodruff suggested there be u guu} about the City's nep/nr uystonn. Director Brown
stated if the City does not adequately maintain its uyuieno there will be prob|unuo for the residents because
of sewer uyo0embuukupo.
Mayor [iz6c recommended u goal be added under infrastructure to include the long-term care and
onuintenuuoc of the public facilities. The facilities should include City Hall, Public Works, the
5outbubo,u Community Center and the public safety facilities (both police and Oro). Cououi\nuernber
7ur8eon didn't think the goal obon|d address the public safety facilities; the City cannot uonbn| that.
l.iz6e stated the public safety facilities are part of the infrastructure. She stated the South [uk*
Minnetonka Police [lopudn/ont (8l.MpD) Strategic 9|uuniug Committee identified long-term
nouintunouoe of its facility as one of its strategic 8na|m. Turgoon suggested the public safety facilities he
addressed under the public safety category. [.iz6e stated the City may have to take the |ood on this.
Couuoiiouorubcr Woodruff suggested the Sl.K8PD Coordinating Committee take the |oud on that effort.
CITY OF SHOREWOOD WORK SESSION EE,rING MINUTES
September 8, 2009
Page 4 of 5
Administrator Heck noted most cities include their facilities under infrastructure or general government.
He stated the facilities have to be maintained.
Mayor Lizee stated a long -term care and maintenance plan needs to be prepared for the public safety
facilities. Councilmember Woodruff stated from his perspective that is the SLMPD Coordinating
Committee's responsibility. Lizee stated all the member cities of the police and fire joint powers
organizations have to commit to a plan. Lizee noted members of the Council want the City to hold on to
the funds to do the necessary maintenance; yet, they want someone else to prepare the plans to do so.
Director Nielsen stated the goal of maintaining the facilities should be the same for all of them. The
goal's objectives and who is responsible for achieving them is different.
Administrator Heck suggested the discussion about the long -term care and maintenance of the public
safety facilities be considered as a separate item.
After discussion the following parks, recreation and environment goals were agreed to for purposes of
this discussion.
1. Maintain and enhance park amenities.
2. Expand and improve recreational programming and promote greater use of the parks and
the community center.
Proactively address the preservation of the natural environment.
The pertinent highlights of the discussion about the above agreed upon goals are as follows.
Councilmember Woodruff questioned if the long -term plan for the City's park system, which was
updated by TKDA, should be referenced in the goals. Councilmember Bailey stated he has not accepted
the TKDA proposal.
Administrator Heck stated he has taken many complaints from residents about deer. He also stated he
receives calls about coyotes being problematic. There was ensuing discussion about the deer management
program the City coordinated the last two years. It was noted that the objectives of that program had not
been clear; therefore, a decision was made to suspend it for a year. Director Nielsen stated another deer
aerial survey will be conducted this upcoming February to provide Council will additional deer
population information.
Administrator Heck asked Councihnembers if they wanted to identify a goal to deal with the management
of natural resources.
CITY OF SHOO WO WORK SESSION MEETING MINUTES
September 8, 2009
Page 5 of 5
Mayor Liz& stated one goal could be to proactively address the mitigation of invasive species,
Council ember Bailey expressed support to proactively address environmental issues. Director Nielsen
stated the Comp Plan states "The City will establish guidelines and adopt regulations to ensure the
preservation and protection of the natural environment."
Administrator Heck stated Staff will review and identify additional objectives for the goals agreed to this
evening.
Councilmember Woodruff requested Staff review the 2009 project list and 2010 projects identified in the
CIP and determine if they fit with the goals identified.
Administrator Heck stated that at a minimum the goals for the category of public safety and the category
of city finances, services and personnel will be discussed during the September 10' work session. If time
permits the remaining two categories will also be discussed.
3. ADJOURN
Woodruff moved, Zerby seconded, adjourning the City Council Work Session of September 8,
2009, at 7:12 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Christine Liz6e, Mayor