091409 CC WS Min5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
Mayor Liz6e called the meeting to order at 6:01 P.M.
A. Roll Call
Present. Mayor Liz6e; Councilmembers Bailey (arrived at 6:06 P.M.), Turgeon (arrived at 6:27
P.M.), Woodruff and Zerby; Administrator Heck; Planning Director Nielsen; Director of
Public Works Brown; and Engineer Landini
Absent: None
B. Review Agenda
Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 310.
2. GOALS AND OBJECTIVES
Administrator Heck stated the purpose of this work session is to discuss, at a minimum, the goals for the
category of public safety and the category of city finances, services and personnel. If time permits, the
final two categories will be discussed. They are city planning, and residential communication and
feedback. He noted Council discussed the infrastructure category and the parks, recreation and
environment category during its September 8 work session. He asked Council and staff to determine if
the goals which have been identified are appropriate, and to consider if there are others that should be
added.
After discussion the following public safety goals were agreed to.
Ensure reasonable response times to emergency calls, proactive law enforcement and
proactive fire prevention.
2. Establish a proactive funding schedule for the maintenance of the public safety facilities
with the other member cities.
The pertinent highlights of the discussion about the public safety goals are as follows.
Mayor Liz6e explained the South Lake Minnetonka Police Department ( SLMPD) Strategic Planning
Committee identified the long -term care and maintenance of the public safety facility as one of the
SLMPD's strategic goals. During the August 10, 2009 Council work session, Council suggested the City
Administrators and Manager of the SMPD and Excelsior Fire Department (EFD) member cities develop
the plan for the long -term care and maintenance of public safety facilities. It was also suggested that the
City have a line item in its municipal facility budget to fund its portion of the repairs and maintenance.
During the same work session SLMPD Chief Litsey stated he would like to have the opportunity to make
recommendations about the plan, and he expressed he had no preference about who would be responsible
for managing the funds for the repairs and maintenance. Councilmember Woodruff stated he thought the
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
September 14, 2009
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SLMPD Coordinating Committee and the EFD Governing Board should provide the direction to the
Administrators and Manager regarding developing the plan. Councilmember Bailey stated it's difficult to
establish a goal for the other cities, but he was okay with putting the 1
Minimize the overall tax burden on residents and ensure adequate resources are allocated
to provide quality, effective and efficient services.
2. Ensure the City maintains staffing allocations necessary to achieve the priorities and
service levels expected by the public, as established by the City Council.
3. Reward staff based on results and overall performance in achieving stated goals and
expectations.
4. Provide accurate information in a timely manner to residents, contractors, and the
general public.
Councilmember Woodruff commented that he had trouble with using the word quality because it is so
nebulous.
There was consensus to leave goal 4 in this category because it relates more to staff.
After discussion it was agreed that Director Nielsen will rework the wording of the following city
planning goals.
Ensure the zoning code and regulations keep pace with the changing environment
regarding preservation, "sustainable development ", and other environmental and
livability issues.
2. Maintain the city's tax base through well planned and smart development /
redevelopment of key areas.
3. Improve the efficiency and effectiveness of the planning and zoning process.
The pertinent highlights of the discussion about the city planning goals are as follows.
Councilmember Woodruff suggested: "Ensure the zoning code and regulations" be removed from goal 1
and the reference to the city's tax base in goal 2 should more appropriately reference property values. He
also suggested there be a reference to the City's Comprehensive Plan in goal 1, to which Councilmember
Bailey responded he thought would be part of an objective.
Director Nielsen suggested the word "smart" be replaced with a more relevant word. He stated protecting
property values are an important goal for planning.
After minimal discussion the following resident communication and feedback goals were agreed to.
1. Ensure residents receive regular updates about city happenings, events, and major
decisions.
2. Gain greater input and feedback from residents regarding issues facing the City.
CITY OF SI- OREW OD WORK SESSION MEETING MINUTES
September 14, 2009
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Following are other general comments that were made.
Councilmember once Staff starts to discuss and identify additional objectives they may
find out a - of the goals are not necessary or - rs should be added.
Administrator Heck suggested Council prioritize the goals before the objectives are defined.
Councilmember Woodruff stated if any of the goals were not priorities for 2010 they could still be left on
the list. Councilmember Bailey stated the goals on the list should at most span a two -year period.
Administrator Heck stated long -term goals should be part of a strategic plan not the 2010 list of goals for
the City, and developing a strategic plan is a much longer process.
Councilmember Woodruff asked staff to compare other City project lists to the goals to ensure they fit
with the goals.
Councilmember Woodruff asked Administrator Heck what the next steps are. Heck stated Council should
identify the highest priority goals which will be goals for 2010, and also the secondary goals which will
be goals for 2011. Heck then stated for the category of infrastructure and the category of parks, recreation
and environment he has already asked Staff to review the draft list of objectives and determine how the
lists should be refined and /or expanded. After Staff has discussed and revised the objectives for all six
categories they will be brought back to Council for discussion.
Councilmember Bailey suggested Staff look at the list of goals and challenge Council on them if they do
not agree they are the appropriate goals for 2010. Councilmember Woodruff stated Staff needs to
determine how many of the goals they will be able to complete.
Councilmember Woodruff noted the preliminary 2010 General Fund budget has been developed before
the 2010 work plan has been established. Councilmember Bailey stated he thought many of the goals
identified will require more of a human resource commitment then a financial commitment. Mayor Lizee
stated there may have to be a reallocation of resources (funding or staff) to accomplish some of the goals.
Woodruff stated if Council decides to take on projects without sufficient staff, Council will have to
determine if resources can be reallocated or if they should be removed from the list.
3. ADJOURN
Woodruff moved, Turgeon seconded, Adjourning the City Council Work Session of September 14,
2009, at 6:42 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST
Christine Lizee, Mayor
inistrator /Clerk