06-14-10 CC Reg MinCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 14, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
5755 COUNTRY CLUB ROAD
COUNCIL CIIAMBERS
7:00 P.M.
Mayor Liz& called the meeting to order at 7:04 P.M.
A. Roll Call
Present. Mayor Lizde; Councilmembers Bailey, Turgeon, and Woodruff; Attorney Tictjen; City
Administrator Heck; Planning Director Nielsen; Director of Public Works Brown; and
Engineer Landini
Absent: Councilmember Zerby
B. Review Agenda
Mayor Liz&e requested Item 9.A be removed from the agenda per the applicant's request.
Turgeon moved, Woodruff seconded, approving the agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, May 24, 2010
Bailey moved, Turgeon seconded, Approving the City Council Special Meeting Minutes of May 24,
2010, as presented. Motion passed 4/0.
B. City Council Regular Meeting Minutes, May 24, 2010
Turgeon moved, Bailey seconded, Approving the City Council Regular Meeting Minutes of May 24,
2010, as amended in Item 10.11, Page 13, Paragraph 5, Sentence 2 change "There increase in the
base cost" to "The increase in the base cost ". Motion passed 4/0.
3. CONSENT AGENDA
Mayor Liz& reviewed the items on the Consent Agenda.
Turgeon moved, Bailey seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 10 -028 "A Resolution Appointing and Establishing
an Absentee Ballot Board."
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 14, 2010
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C. Approval of an Agreement with Minnetonka Community Education for Lifeguard
Services for Crescent Beach
D. Accept Bids and Award Contract for 2010 Mill and Overlay, City Project 10 -06
(This was moved to Item 9.D under Engineering /Public Works.)
E. Accepting Quote for Sanitary Sewer Repair on Country Road 19 (This was moved to
Item 9.E under Engineering /Public Works.)
F. Consultant for Water Brochure Development (This was moved to Item 91 under
Engineering/Public Works.)
G. Funding for the Lake Minnetonka Area Fourth of July Celebration (This was moved
to Item 9.G under Engineering /Public Works.)
H. Video Taping Agreement for Council Work Sessions
I. Approving ORDINANCE 469 "An Ordinance Amending the Shorewood City Code
Chapter 201.03 (Planning Commission) and Chapter 202.02 (Park Commission)."
J. Fire and Police Refund
K. Right -of -Way Encroachment - Johander
L. Conditional Use Permit — South Tonka Little League (This was moved to Item 9.14
under Engineering /Public Works.)
Councilmember Turgeon asked that check # 51046 be pulled from the verified claims prior to approval.
The check is to Williams Towing in the amount of $876.13. It's payment for three invoices for towing of
vehicles in the amounts of $422.73, $271.70 and $181.70. She stated one invoice is almost equal to the
other two invoices combined. She asked if the other South Lake cities incurring similar towing charges.
She stated she would like staff to explain how the towing process works. Director Brown explained the
reason the one invoice was so much more is because it also included storage fees. Turgeon stated she
didn't know where the vehicles are stored. She asked if the City is reimbursed for storage after the vehicle
is picked up. She requested this process be discussed at the next meeting and that this particular claim be
approved after that.
Motion passed 4/0 subject to check # 51046 being pulled from the verified claims.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
A. Richard Woodruff, Board Representative Lake Minnetonka Conservation District
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June 14, 2010
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Councilmember Woodruff, the City's representative on the Lake Minnetonka Conservation District
(LMCD), provided a report on recent LMCD activities.
The highlights of the report are as follows. The LMCD received a clean audit of its 2009 financial
statements. The LMCD has been discussing a 2011 budget with a zero percent increase over 2010, while
maintaining 2010 activity levels for key programs. Some of the 2011 budget funding gaps will be funded
through the use of fund reserves. The reserves will still be within the auditor's recommended range. The
LMCD member cities were provided an opportunity to comment on the budget during a June 4 ' meeting.
The City of Deephaven's City Administrator was the only member city's staff person who attended. The
LMCD Board preliminarily approved the budget during its June 9"' meeting. Shorewood's 2011
contribution is expected to increase by $216 because of how the funding formula works.
The LMCD will begin Eurasian Watermilfoil (Milfoil) harvesting in Lake Minnetonka the week of June
7` Lafayette Bay and North Arm Bay will be harvested first, and then the harvesting will follow a
southeast to northwest schedule. Harvesting will be done 10 hours per day four days a week. This
schedule change was made because it's more efficient and cost effective. No harvesting will be done the
week of the July 5 "'. The chemical treatments of three bays in Lake Minnetonka were done the week of
April 26"'. The Lake Minnetonka Association managed the effort. Grays Bay was treated for Curlyleaf
Pond Weed. Carman Bay and Phelps Bay were treated for Milfoil and Curlyleaf Pond Weed. There has
been some discussion that Phelps Bay may need to be retreated; one of the areas would be an area that
was not treated this year. The Department of Natural Resources must pre- approve any re- treatment.
Inspection of public ramps on Lake Minnetonka began Memorial Day Weekend. There will be more
inspections in 2010 than in 2009. He noted the Department of Natural Resources and Three Rivers Park
District discovered that Flowering Rush had been reported to be in Lake Minnetonka 34 years ago.
Because of that finding the concern about it spreading has lessened somewhat.
Woodruff noted he attended 100 percent of the LMCD Board meetings, an aquatic invasive species (AIS)
training session, a budget plan work session, the April and June AIS Task Force meetings, and two Save -
The -Lake re- branding meetings.
V A 0 0 0 1 t aMI Xi
Commissioner Robb reported on matters considered and actions taken at the June 8, 2010, Park
Commission meeting (as detailed in the minutes of that meeting). He noted the City was awarded a grant
through the Hennepin County Youth Sports Grant Program in the amount of $104,000. He also noted the
Park Commission will not have a Movie in the Park program this year.
Councilmember Bailey asked if the City will continue with its current plans for capital expenditures for
the City -owned parks. Will the grant be used for those projects or will it fund new projects?
Commissioner Robb explained that the funds would be used to help offset some of the cost for
improvements to the shelter in Manor Park and for the construction and furnishing of a boundless
playground in that Park. Administrator Heck stated the cost for the boundless playground is
approximately $115,000. He explained the cost for the shelter improvements and playground total
approximately $200,000. He noted the City would not have constructed the boundless playground if it
was not awarded the grant. The replacement of playground equipment in Manor Park had been included
in the 2014 Parks Capital Improvement Program (CIP). The grant allows for that to be done sooner. He
indicated he hopes the City will receive some additional funds from the boundless playground personnel.
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June 14, 2010
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Councilmember Turgeon stated she was not aware of any residents having expressed a desire for a
boundless playground in Manor Park. Administrator Heck noted that there were residents that did express
a desire for that type of playground because there are children with special needs in that area.
Councilmember Turgeon asked if the ground cover for the boundless playground area will be similar to
the rubberized surface in Miracle ,Field in Bennett Park in the City of Minnetonka. Director Brown noted
that all of the City's parks have a component (normally a small children's swing) that is compliant with
the Americans with Disabilities Act (ADA). Brown explained that the rubberized surface is ADA
compliant. It's typically ground up tires in a urethane bonding agent. The surface is very expensive. It's
also very durable. During his 16 -year tenure the City has only had to replace one small surface of that
type and that was because vandals tried diligently to destroy it.
A. Authorize Expenditure of Funds for Hockey Rink Lighting
Director Brown stated the City recently hired a contractor, Electrical Installation and Maintenance (Elm),
to inspect the hockey rink lighting in Cathcart Park because of safety concerns. EIM has indicated the
lighting will come down this year either by the City's choice or by gravity. He explained the Park
Commission has had considerable discussion about possibly constructing an open rink with lighting in
Freeman Park and eventually doing away with the Cathcart Park facility.
Brown explained he asked EIM if there are any stop gap measures for dealing with the lighting situation
at Cathcart Park. EIM has indicated it recently salvaged a lighting system that is approximately 15 years
old. The salvaged system has two poles (similar to what is in Badger Park). Each pole has the capability
of having three lights installed on it. EIM proposed the cost for the system and installation would be
$15,405, not including the cost to bring some of the existing electrical service up to code or any ballast or
bulb replacement needs. Staff estimates that additional cost to be $5,000. The total cost is projected to be
$22,000 including taxes. He noted the cost to replace the lighting in Badger Park was $45,000; there was
an existing building there to set the controls in. When Badger Park lighting was replaced the contractor
who did that project estimated it would cost $35,000 to replace the lighting in Cathcart Park. The $35,000
estimate did not include the cost for any cabinetry required. Staff estimates the total cost would be
approximately $45,000 for a new system.
Brown stated Staff believes the proposal from EIM is worthwhile. It allows the City to install a stop -gap
measure while there is continued discussion about a potential rink in Freeman Park and the future of the
rink in Cathcart Park.
Brown noted the Park Commission and Staff recommend authorizing the installation of the salvaged
lighting system in Cathcart Park for an amount not to exceed $22,000.
Councilmember Bailey asked how long the stop -gap lighting system would last. Director Brown thought
it could last between 10 and 15 years. Brown clarified he expects there will be a need to replace bulbs and
ballasts. Brown stated he thought the proposed solution is a good solution.
Councilmember Turgeon asked if the salvaged system could be relocated to Freeman Park should a rink
be constructed in that Park. Director Brown recommended against doing that. Although the system would
be a good stop -gap system, he proposed a new lighting system for Freeman Park because of the advances
there have been in lighting systems and controls. Brown noted the poles from the salvaged system could
be used for some other purpose if the system was no longer needed in Cathcart Park. Turgeon then asked
if the City would be better off buying a new system for Cathcart Park and then move it should a lighted
rink be constructed in Freeman Park. Brown explained for a new system a concrete foundation is poured,
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June 14, 2010
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and a concrete stem is erected and a metal pole is placed over that. He is not aware of that type of system
being relocated. The salvaged system would be a simpler system. Turgeon went on to ask if the rink
boards in Cathcart Park have to be replaced. Brown explained the boards are 16 — 20 years old, and are
quite worn. Public Works staff goes out about every three weeks during the hockey season to repair
fencing and the area around the boards.
Director Brown stated if a decision is made to construct a rink in Freeman Park he did not think that could
be accomplished in 2010 because there are grading issues that have to be resolved with the Minnehaha
Creek Watershed District. Also, there are electrical services that have to be extended and some type of
lighting system installed.
Councilmember Turgeon stated it's her understanding that there is a lot of open ice time for hockey on the
rinks in the Cities of Victoria and Waconia in 2010/2011. She questioned if it may be appropriate to let
the rink in Cathcart Park go dark this year, and to have a new lighted rink constructed in Freeman Park in
time for the 2011/2012 season. Mayor Linde stated the local hockey association's program is growing.
Lizee thought there are other issues in Victoria with regard to its field house.
Administrator Heck stated the Park Commission has indicated it wants a lighted hockey facility in
Cathcart Park for the long tern. It also wants to add hockey facilities in Freeman Park. Commissioner
Robb concurred with this, noting the Park CIP includes relocating the rink in Cathcart Park but the
recommended timeframe for doing that has not been determined. Councilmember Bailey stated if the rink
is to be relocated next year, it seems as if it would be better (from a cost perspective) to let the rink go
dark for one year and save the $22,000. New lighting will be installed when the rink is relocated. He
indicated he thought it would be a good investment to install the salvaged system if it would be used for a
number of years, but if it's going to be changed out relatively quickly he doesn't think it's a wise
investment. He expressed his desire to know the Commission's proposed time frame for relocating the
rink in Cathcart Park. He clarified he would support the recommendation provided the Commission has
thought everything through.
Councilmember Turgeon asked if making a decision could be delayed two weeks. Director Brown
explained the contractor has other people interested in the salvaged system, and the contractor gave the
City two weeks (from June 4"') to decide if it wants the system.
Administrator Heck stated the Commission has discussed relocating the rink sometime between 2014 and
2016.
Councilmember Turgeon stated the City of Chanhassen has expressed it is not willing to share in the cost
of improvements to Cathcart Park. She expressed her reluctance to spend $22,000 on improvements to
this Park when the long -term plan for the Park isn't complete.
Councilmember Woodruff stated the Park Commission has indicated that it wants to have a lighted rink in
Cathcart Park for the foreseeable future independent of whether or not a lighted rink is installed in
Freeman Park. He then stated that Director Brown has indicated it would be difficult, and maybe
impossible, to move a new lighting system if it were to be installed in Cathcart Park. He asked if the
salvaged system could be relocated within Cathcart Park. Director Brown responded he thought it could
be. Woodruff stated he understood there would be a cost to move the system.
Woodruff moved, Bailey seconded, authorizing the expenditure of funds for the installation of a
lighting system at Cathcart Park, as outlined in the proposal from Electrical Installation and
Maintenance, for an amount not to exceed $22,200.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 14, 2010
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Councilmember Bailey stated he thought it would be fiscally irresponsible to relocate the rink in Cathcart
Park in the next five years.
Motion passed 4/0.
8. PLANNING
No report was given on the most recent Planning Commission meeting.
A. Adopting the 2009 Comprehensive Plan Update
Bailey moved, Turgeon seconded, Adopting RESOLUTION NO. 10 -032 "A Resolution Adopting
the Comprehensive Plan 2009 for the City of Shorewood." Motion passed 510.
9. ENGINEERING /PUBLIC WORKS
A. Incidental Use of Public Right -of -Way — 23130 Summit Avenue
This item was removed from the consent agenda per the applicant's request.
B. Accept Proposal for Professional Design Services for Lift Stations No. 15 and No. 17
Director Brown stated three firms submitted proposals to provide professional design services for Lift
Stations 15 and 17. The firms are Bolten Menk, WSB and Associates, and TKDA. TKDA submitted the
lowest cost for the design portion of the proposal. lie explained that because there was some confusion on
the part of the firms about how much construction observation will be necessary, Staff deducted the
construction phase of the proposal for comparison purposes. Based on experience it appears a realistic
estimate for the construction phase is $8,500 in addition to printing and travel costs. After factoring in the
$8,500 TKDA's final proposal amount is $27,653.
Woodruff moved, Turgeon seconded, accepting the design and soils portion of the proposal for
professional design services for Lift Stations 15 and 17 from TKDA with an adjustment for the
construction phase to an amount of $8,500 with a not to exceed amount of $27,653. Motion passed
4/0.
C. Accept Proposal for Superior Control and Data Acquisition (SCADA) System
Controls and Equipment
Director Brown explained the first component that is part of the design phase for Lift Stations 15 and 17
is the electronic controls (or control panels). The control panels operate separate from the Superior
Control and Data Acquisition (SCADA) System. The second portion of the design is the laying out of the
SCADA System which involves a web based system and a very smart computer. The computer has
cellular communications to tell the control panel to give alarms, and to allow the system to be controlled
remotely. It also allows the system to be queried. Public Works will be able to get flow reports; it doesn't
get them now. When an individual responds to an alarm and swipes the key fob, the system captures
information about the time of the response. The control panel design for Lift Stations 15 and 17 in
intended to be the design for all of the City's fifteen lift stations. He noted the Capital Improvement
Program (CIP) is programmed for the installation of five SCADA systems this year (Lift Stations 15 and
17 are two of the five) and another five in both 2011 and 2012. At the end of 2012 SCADA Systems will
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 14, 2010
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be installed in all fifteen lift stations. He explained that after Staff has had the chance to evaluate how the
control panels for Lift Stations 15 and 17 work with the SCADA System it will decide if the control panel
design should be installed in the other three lift stations targeted to get SCADA Systems in 2010. He
noted the SCADA Systems can be retrofitted to existing systems as well.
Brown stated the item for consideration this evening is for the manufacture and installation of the two lift
station panels (for Lift Stations 15 and 17), the SCADA System, and the ongoing subscription service.
Three firms have submitted proposals for the SCADA systems and controls. One firm that submitted a
proposal did not meet the specifications; the firm monitors the system but it does not control it. Electric
Pump submitted the lowest quote for the proposal over the long haul. Its proposal involved the
construction of the control panels and setting up the web site for alarms and controls for a cost of $29,608
plus an on -going subscription cost of $20 per month per lift station (or $240 per lift station per year) to
access a web - accessible monitoring facility operated external to the City. The communications costs to
access this facility are included in the monthly service fee.
Brown explained that today an employee has to go to the lift station to determine what set off the alarm.
Generally, the employee has to return to the Public Works facility to get the necessary equipment/tools to
fix the problem. It takes about 20 minutes to drive from the Public Works facility to the lift stations
located on Enchanted and Shady Islands. The new system will allow the employee to respond to the alarm
with the needed equipment /tools because they will know what caused the alarm to go off. For the
additional cost of $1,063 more per year (after all fifteen lift stations have been completed) the City can
have smart technology rather than just a general alarm system. One of the other bidders required the City
enter into a 36 -month subscription service. Electric Pump allows the City to contract for its service on a
month to month basis.
In response to a comment from Councilmember Bailey, Director Brown explained the 2010 CIP allows
for the total reconstruction of Lift Stations 15 and 17 as well as three more lift stations. The subscription
costs would be funded out of the operating budget.
Councilmember Woodruff stated based on what Director Brown has explained to him the $20 monthly
fee includes the cellular connection. There would be an off -set to that $20 monthly cost because the City
could drop its $14.05 monthly cost to Verizon plus there will be a reduction in the back and forth Staff
time to get the necessary tools. He asked if in the end Public Works personnel would spend less time out
on the Islands doing inspections. Director Brown explained the number of lift station inspections will be
reduced somewhat.
In response to a question from Councilmember Turgeon, Director Brown explained the one -time cost of
$31,761.68 includes sales tax and freight.
Turgeon moved, Woodruff seconded, awarding the contract for a Superior Control and Data
Acquisition ( SCADA) System and Electrical Control Panel for List Stations 15 and 17 to Electric
Pump with one -time contract costs not to exceed S31,761.68 (including sales tax and freight), in
addition to the ongoing subscription costs as outlined in the proposal. Motion passed 4/0.
D. Accept Bids and Award Contract for 2010 Mill and Overlay, City Project 10 -06
This item was removed from the consent agenda at Councilmember Woodruffs request.
Councilmember Woodruff explained he asked that this item be removed from the consent agenda so
Council can discuss if it wants to reduce the scope of the project to what can be done within the amount
CITY OF SHOREWOOD REGULAR COUNCII, MEETING MINUTES
June 14, 2010
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budgeted for mill and overlay in 2010 or does it want to increase the budget. He indicated he is inclined to
do the project as presented. Engineer Landini explained that the scope of the project has been reduced
once. The section of Yellowstone Trail between Lake Linden Court and Lake Linden Drive was not be
included as part of the project in order to try and have the project work within budget.
Councilmember Turgeon asked how the $42,827 in excess of the budgeted amount of $171,600 would be
funded. Engineer Landini explained it's within the Street and Roadways Operating Budget. Turgeon
asked if doing this will delay any future projects. Landini explained it won't affect the 2010 project
schedule. It could possibly impact the 2012 or 2013 . schedule.
Councilmember Turgeon then asked if there are any Minnesota State Aid (MSA) roadway maintenance
funds available to fund this project. Engineer Landini explained that MSA maintenance funds received go
into the General Fund. Administrator Heck explained the City received approximately $32,000 in MSA
maintenance funds in March 2010, Director Brown explained the City received $61,471 in MSA
maintenance funds in 2009, and it receives that approximate amount each year. It's common practice to
place collected MSA maintenance funds in the General Fund. Brown then explained MSA construction
funds are held by the State and the City receives funds after it has demonstrated construction work was
done on MSA classified roadways.
Councilmember Bailey asked if it makes sense to adjust the cost projections for future years because the
2010 bid is significantly more than budget. Engineer Landini explained the reason the bid is over budget
is because the length of roadway to be milled and overlaid is longer than normal. Yellowstone Trail and
Eureka Road were selected to be done this spring and the budget was agreed upon last summer. Director
Brown explained the amount budgeted for mill and overlay projects is constant from year to year.
Councilmember Turgeon stated both of the roads are in dire need of repair.
Turgeon moved, Woodruff seconded, Adopting RESOLUTION NO. 10 -029 "A Resolution
Accepting Bid and Awarding contract for the 2010 Bituminous Mill, Overlays and Appurtenant
Work for Yellowstone Trail and Eureka Road, City Project no. 10 -06." Motion passed 4/0.
E. Accepting Quote for Sanitary Sewer Repair on Country Road 19
This item was removed from the consent agenda at Councilmember Turgeon's request
Councilmember Turgeon asked where the break in the Sanitary Sewer line under County Road 19 is
located. Director Brown stated it's in front of the Xcel Energy facility along County Road 19. Brown
noted it the first time there has been this type of break. Turgeon asked if there should be a line item added
to the budget for making repairs. Brown explained this is a not a typical expenditure for the City's
Sanitary Sewer. He anticipated the City will find out that someone did some directional boring underneath
the pipe and that caused the issue. Be did not think this will be a common issue.
Turgeon moved, Bailey seconded, Adopting RESOLUTION NO. 10 -030 "A Resolution Accepting
Quote and Awarding Contract for the 2010 Sanitary Sewer Repair, City Project NO. 10 -09."
Motion passed 4/0.
F. Consultant for Water Brochure Development
This item was removed from the consent agenda at Councilmember Turgeon's request.
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June 14, 2010
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Councilmember Turgeon stated Council had directed Staff to get a quote on the cost to prepare an
informational brochure for the City's water system. She thought the intent was to bring the quote back to
Council and then Council would discuss what the purpose of the brochure is before spending money in
having the brochure prepared. That discussion has not occurred. She noted Council has not agreed on
what the policy should be about expanding City water.
Engineer Landini stated W Creative is available to attend a Council work session to discuss what Council
wants in the brochure. He then stated 2011 roadway improvement projects public informational meetings
will begin in August and it would be helpful to have a brochure available for distribution at that time.
Councilmember Bailey agreed it would be beneficial to have a twenty minute discussion during a work
session about what Council wants in the brochure. W Creative could come in for a short discussion with
Council after that discussion has occurred. He did not think it should delay things.
Mayor Lizee stated she agreed there needed to be some discussion about this. She noted Council had
asked Staff to do the brochure in house, but some Councilmembers were not pleased with the result. She
suggested the brochure be discussed during the next Council work session on June 28 th .
Councilmember Turgeon stated she wanted to discuss the brochure before Council votes on spending
money on the brochure.
Councilmember Woodruff stated Council has had 2 — 3 discussions about the brochure with staff. He
thought it would expedite things if someone with expertise were brought in to help facilitate the process.
Woodruff moved, Bailey seconded, authorizing Staff to work with W Creative on the creation of a
water brochure and authorize a check for the deposit in the amount of $2,275 for one -half of the
cost with the condition that if the information received back from W Creative does not satisfy the
City's needs then the remainder of the project can be canceled.
Mayor Lizee stated she prefer there not be a caveat because she did not know how it could be judged.
Without objection of the maker or seconder of the motion, the condition was removed from the
motion. Motion passed 3/1 with Turgeon dissenting.
G. Funding for the Lake Minnetonka Area Fourth of July Celebration
This item was removed from the consent agenda at Councilmember Woodruff 's request
Administrator Heck stated during its May 24, 2010, meeting Council authorized $2,200 of funding to the
South Lake — Excelsior Chamber of Commerce's Lake Minnetonka Fourth of July celebration activities
per the recommendation in the Staff report. During that meeting Linda Murrell, Director of the South
Lake — Excelsior Chamber of Commerce, asked Council to match the contribution it made in 2009.
After the May 24"' meeting Ms. Murrell contacted him to let him know the 2009 contribution was for
$2,500 and she asked that Council consider amending its motion to contribute $2,500.
Bailey moved, Lizde seconded, authorizing a $2,500 contribution toward the South Lake —
Excelsior Chamber of Commerce's Lake Minnetonka Fourth of July celebration activities.
Councilmember Turgeon stated Council budgeted $2,200 and she wanted to stay within the budget
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
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Motion failed 2/2 with Turgeon and Woodruff dissenting.
H. Conditional Use Permit — South Tonka Little League
This item was removed from the consent agenda at Councilmember Woodruff a request.
Councilmember Woodruff stated during its May 24 "' meeting Council passed a motion asking Staff to
prepare a resolution granting a conditional use permit to South Tonka Little League for replacing the
batting cage in Freeman Park with three new batting cages. One of the conditions of approval was STLL
will be responsible for the maintenance and /or replacement of the netting around the cages. That
condition is not included in the documentation in the meeting packet. He noted Council had been
provided with a revised Acceptance and Indemnification Agreement which includes that provision.
Woodruff moved, Turgeon seconded, Adopting RESOLUTION NO. 10 -031 "A Resolution
Granting a Conditional Use Permit to South Tonka Little League for the Construction for Batting
Cages in Freeman Park" and approving the revised Acceptance and Indemnification Agreement
stipulating South Tonka Little League is responsible for the maintenance of the netting around the
batting cages. Motion passed 4/0.
10. GENERAL /NEW BUSINESS
None.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Heck stated there is a meeting of the Excelsior Fire District joint member cities' council
members scheduled for June 16, 2010, to discuss the proposed 2011 ETD Operating Budget and 2011 —
2031 Capital Improvement Program. The Minnehaha Creek Watershed District is holding a public
hearing on July 8 to discuss its proposed rule changes. The recruitment for a light equipment operator is
going well. The application deadline is June 15` Applications are trickling in for the finance director
position.
Director Nielsen stated he and the Southshore Community Center (SSCC) operations manager have met
with signage vendors regarding signage for City Hall and the SSCC. He asked Council if they had any
interest in having a digital element in the signage for City Hall to display upcoming meetings. Mayor
Lizee stated she thought it would be a great idea to check into that option. Councilmember Woodruff
stated he wanted to know the cost for that capability, noting the City has a small fixed number of
messages it displays. Woodruff thought the SSCC had a real need for that capability. Councilmember
Bailey stated he did not think the City needed that capability.
B. Mayor and City Council
Councilmember Woodruff stated RecycleBank has had some problems issuing the coupons earned
through the RecycleBank Program. He has personally had problems with that and has spoken with
RecycleBank representatives. He noted that the City's recycling coordinator will speak with the City's
recycling firm and with RecycleBank about this.
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June 14, 2010
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Mayor Liz& stated that on June 16 "' the City is hosting a luncheon for the cities in the Minnetonka
School District with the District's Board. The luncheon will be held at the Southshore Conummity Center.
Mayor Liz& then stated she received a letter from Cris Gears, Superintendent of the Three Rivers Park
District, relative to Shorewood's resolution regarding trail and roadway crossing concerns in the City. She
read an excerpt from the letter. "With your support, the Park District has applied for and secured a $1
million Federal Transportation Enhancement grant for a pedestrian and bicycle bridge for the Lake
Minnetonka LRT Regional Trail crossing at County State Aid Highway 19. The federal grant will be
matched by $1 million in Park District funds. The program year for this project is 2014. To successfully
accomplish the County State Aid Highway 19 pedestrian and bicycle project and other safety
improvements, the Park District will need continued support and assistance of the City of Shorewood and
Hennepin County. The planning and design for this improvement project is expected to begin in 2011."
She stated this is a wonderful thing, and she appreciates the big picture thinking.
Mayor Luke then stated the 30 "' Art on the Lake event was held on June 12`' and June 13' It was a very
successful event.
12. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of June 14,
2010, at 8:25 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
Christine Liz6e, Mayor