08-09-10 CC Reg MinCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 9, 2010
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Lizee called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Liz6e; Councilmembers Bailey, Turgeon, Woodruff and Zerby; Attorney Tietjen;
Planning Director Nielsen; Director of Public Works Brown; and Engineer Landini
Absent: City Administrator Heck.
B. Review Agenda
Councilmember Woodruff asked that Item 10.13 Amending Council Policies and Procedures be added to
the agenda.
Turgeon moved, Woodruff seconded, approving the agenda as amended. Motion passed 510.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, July 19, 2010
Bailey moved, Turgeon seconded, Approving the City Council Work Session Minutes of July 19,
2010, as amended in Item 2, Page 8, Paragraph 5, in Sentence 1 change "by Council's request that it
prioritize parks project" to "by Council's request that it not provide a CIP with a large deficit ",
delete Sentence 5 "The Commission was surprised by the request.", and in Sentence 6 change
" morphed into a grandiose CIP" to "morphed into a very large CIP that included items for which
there is no projected funding." Motion passed 510.
B. City Council Work Session Minutes, July 26, 2010
Turgeon moved, Zerby seconded, Approving the City Council Work Session Minutes of July 26,
2010, as presented. Motion passed 510.
C. City Council Regular Meeting Minutes, July 26, 2010
Woodruff moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of July
26, 2010, as presented. Motion passed 510.
3. CONSENT AGENDA
Mayor Liz& reviewed the items on the Consent Agenda.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 9, 2010
Page 2 of 4
A. Approval of the Verified Claims List
B. Message Therapist Licenses
C. Televise Sanitary Sewer on the Islands
Councilmember Woodruff stated the low quote for the 2010 sanitary sewer jet vacuum cleaning, main
line televising, structure inspection, and lateral inspection is $13,224. Staff is requesting authorization for
a not to exceed amount of $20,000. He asked Staff to explain the difference. Engineer Landini explained
the additional funds are to perform any repairs identified in the reports produced after the televising.
Landini then explained another vendor quoted $120 per linear foot of structure grouting. The additional
funds would cover about three leaky structures, noting 58 structures will be inspected. If repairs in excess
of $6,776 are needed, Staff will request authorization to spend additional funds.
Councilmember Turgeon asked if approving Item 3.13 includes the change to processing massage therapist
license requests administratively in the future. Director Nielsen stated that is part of the recommendation
Staff has made which is stated in the council action form.
Turgeon moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda.
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
None.
No report was given because there had not been a Park Commission meeting since the last Council
meeting.
8. PLANNING
Commissioner Hutchins reported on matters considered and actions taken at the August 2, 2010, Planning
Commission meeting (as detailed in the minutes of that meeting). The Commission took a guided tour of
five multi use developments in the western suburban area as part of the Commission's year long project
of drafting a vision for the redevelopment of the area near the Smithtown Road and County Road 19
intersection. The Commission looked at functionality, building structure, landscaping, parking, site
utilization, and community gathering areas. He noted the Commission understands that the area will not
be redeveloped in the near future. The purpose of the tour was to get preliminary ideas.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 9, 2010
Page 3 of 4
Councilmember Bailey asked Commissioner Hutchins if the Commission came away with any specific
thoughts. Hutchins stated the Commissioners would prefer an earth tone finish on the building structures.
They don't want anything to monumental; they are not sure they would support having a structure higher
than three stories. Most of the structures the Commission looked at were one, two or three stories.
9. ENGINEERING/PUBLIC WORKS
There was nothing additional to report.
10. GENERAL /NEW BUSINESS
A. Council Chambers Signage
Mayor Liz6e stated the meeting packet for this meeting contained a copy of a council action form from
Administrator Heck regarding potentially purchasing a sign to hang behind the dais identifying the
council chambers as the City of Shorewood. The estimated cost is $1,000.
Councilmember Woodruff stated he likes the proposed concept for the sign. He suggested that in the
future a logo to be added to the sign. He asked if the estimated cost included installation. Administrator
Heck will have to answer that question.
Turgeon moved, Zerby seconded, authorizing the purchase of a sign for the council chambers for
an amount not to exceed $1,000.
Councilmember Zerby suggested a hanging the sign on a temporary basis first to ensure the sign will be
positioned correctly from a video recording perspective.
Councilmember Bailey asked what Council was actually authorizing. Councilmember Turgeon stated she
assumed the $1,000 included installation. If it costs more than that Administrator Heck will have to
submit a new request.
Motion passed 5/0.
B. Amending Council Policies and Procedures
Councilmember Woodruff requested that during the next work session Council have a brief discussion
about amending the procedures for how the start times for council work sessions are established. He
explained his reasons for this request. On August 4, 2010, at 5:41 P.M. Deputy Clerk Panchyshyn sent
Councilmembers an email stating the work session scheduled for August 9, 2010, would start at 5:30
P.M. The monthly calendar for August 2010 sent out by the Deputy Clerk indicated the start time to be
6:00 P.M. The minutes from the July 26, 2010, Council meeting said the work session would start at 6:00
P.M. He noted he did not read the August 4 email until late on August 5"', and at that time changed his
plans so he could attend tonight's work session. He stated he thought it was prudent to ensure as many
Councilmembers as possible attend Council meetings and Council meeting start times should be
established as far in advance as possible.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
August 9, 2010
Page 4 of 4
Waterford Pond Outlot A Maintenance
Engineer Landini explained the meeting packet contained a report on the Waterford Pond Outlot A
maintenance project. WSB & Associates has surveyed the pond and designed a replacement for the
existing outlet control structure. Staff sent the plans and specifications for the maintenance project to four
contracting firms. Quotes were received from two of them. Machtemes Construction submitted a quote
for $26,365 and G. F. 7edlicki submitted a quote for $41,939.
Landini stated Staff recommends awarding the project to Maehtemes Construction for an amount not to
exceed $26,365.
Bailey moved, Zerby seconded, awarding the contract for the Waterford Pond Outlot A
Maintenance Project to Machtemes Construction for an amount not to exceed $26,365. Motion
passed 5/0.
B. Mayor and City Council
Councilmember Bailey stated he will not be able to attend the Park Commission meeting scheduled for
August 17, 2010. Councilmember Turgeon offered to fill in for him.
Councilmember Woodruff stated the Lake Minnetonka Conservation District (LMCD) Board held a
special meeting last Wednesday evening to update the Board on the zebra mussel situation in Lake
Minnetonka. That meeting can be viewed on the Mediacom cable network or it can be viewed on the
www.lmcc- tv.orq website. The LMCD Invasive Species Task Force is holding a special meeting on
August 20, 2010, at 8:30 A.M. to discuss this same topic. The Task Force will report back to the LMCD
Board during its regular meeting scheduled for August I V
Mayor Liz& stated she attended some of the annual Nite to Unite events in the City with South Lake
Minnetonka Police Chief Litsey on August 3, 2010. She reminded people that volunteers are still needed
for the installation of the boundless playground in Manor Park. She encouraged them to bring a tool belt
or drill driver.
12. ADJOURN
Turgeon moved, Woodruff seconded, Adjourning the City Council Regular Meeting of August 9,
2010, at 7:20 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED
Christine Freeman, Recorder
ATTEST:
C zee, Mayor
Administrator /Clerk