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04-11-11 CC Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 11, 2011 MINUTES 1. CONVENE CIY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Lizee called the meeting to order at 7:01 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Hotvet, Siakel, Woodruff and Zerby; Attorney Keane; City Administrator Heck; Director of Public Works Brown; and Engineer Landini Absent: None. B. Review Agenda Mayor Lizee requested Item 2 be moved to the April 25, 2011, City Council meeting agenda because the draft copy of the minutes had not been included in the meeting packet. She also requested Item 11.13 Discussion of Allocation of Additional Funds for the 2011 Eurasian Watermilfoil Treatment Program be added to the agenda. Zerby moved, Siakel seconded, approving the agenda as amended. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, March 28, 2011 This item was moved to the April 25, 2011, City Council meeting agenda. B. City Council Regular Meeting Minutes, March 28, 2011 This item was moved to the April 25, 2011, City Council meeting agenda. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. Zerby moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda. A. Approval of the Verified Claims List B. Personnel action — Light Equipment Operator Appointment Councilmember Woodruff stated the verified claims list shows two claims for the March 17, 2011, Excelsior Chamber luncheon for Mayor Lizee. Mayor Lizee explained that she paid for Administrator Heck and herself to attend the luncheon. Heck explained he also paid for himself to attend the luncheon. Woodruff asked the check be pulled from the verified claims list until this can be checked into. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2011 Page 2 of 7 Motion passed 5/0 subject to check number to 51566 in the amount of $30 to Mayor Lizee being pulled from the verified claims list. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Jeff Casale Report on Minnehaha Creek Watershed District Board Activities Mayor Liz6e introduced Jeff Casale, a Shorewood resident who is on the Minnehaha Creek Watershed District's (MCWD) Board of Managers, and is present to provide an update on MCWD Board activities. Mr. Casale explained there are 29 communities located in the MCWD. He stated he would talk about the Lake Minnetonka (the Lake) and Minnehaha Creek (the Creek) water level issues and MCWD partnership projects during the last year. His goal is to stimulate thoughts about potential projects where the MCWD and the City of Shorewood could collaborate. Mr. Casale stated the MCWD defrosted the Grays Bay dam in order to get the gates on the dam working. IIe said the dam was opened on March 17"'; normally it's not opened until the ice is out of the Lake. He noted the Lake was over the normal high water mark in late October 2010. The dam was fully open until the ice started to form in late November 2010. The amount of water discharged to date equals about 4.5 inches of water. Approximately another 3 inches will be discharged by the time the ice goes out. At a water level of 930.2 feet, the Lake is about 2.5 inches above the top of the dike at the dam. He noted MCWD staff is working 7 days a week to lower the Lake level so properties that front the Lake won't flood while making sure the Land downstream is not flooded. He stated a lot of properties in Edina have water on them. Mr. Casale explained that in 2009 the MCWD worked with the State of Minnesota, the Minneapolis Park and Recreation Board, the Minneapolis Veterans Home, and the United States Army Corps of Engineers (USACE) to accomplish the goals of stormwater management, natural resources restoration/preservation and historical resources restoration/preservation. Mr. Casale described a project to repair /replace Works Progress Administration (WPA) walls installed along the Minnehaha Creek bank during the great depression. The project included the installation of new riprap and structures to slow the rate of water flow to reduce erosion. Mr. Casale displayed a map of the Minnehaha Creek Watershed. He explained that water within the upper watershed flows into the Lake and eventually into the Creek. Mr. Casale highlighted a partnership between the City of Hopkins and the MCWD called the Urban Creek Corridor Partnership. The project involves the area around the intersection of Highway 169 and Highway 7. He explained that as the area was developed, the Creek was ditched to flow under Highway 7 and then to take a slightly different route. He displayed pictures of the project area, including pictures of how the area looked in the 1930s and how it changed over the decades. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2011 Page 3 of 7 Mr. Casale reviewed the objectives for the Urban Creek Corridor biitiative. They include stormwater management; restoring nature; parks spaces and open access to the Creek; recreation and public access; transportation; economic development and housing; and, community participation. He displayed pictures and drawings of how the area will look after the revitalization has occurred. Mr. Casale displayed pictures of Cottageville Park in Hopkins and the two apartment buildings Hopkins asked the MCWD to purchase as part of the Initiative. He explained the majority of stormwater in that area of Hopkins flows into the Creek. The plan is to redirect that stormwater into a new stormwater treatment system developed in the Park Mr. Casale explained another project with the City of St. Louis Park to restore Mirmehaha Creek and some wetland areas. Mr. Casale noted Hennepin County has granted the MCWD a revolving line of credit so it can purchase land if the Land has sensitivity to water resources. The MCWD has done quite a bit of that for the Painter Creek Ecosystem Restoration Project. Mr. Casale commented the MCWD has recently worked on low impact development projects with the Cities of Excelsior, Minnetonka, and Wayzata for some of those Cities' street redevelopments. The MCWD awarded the Cities grants to install grit chambers and water treatment where storm water is collected. Mr. Casale explained the MCWD provides grants for street sweeping efforts and a citizen grant program for storm water management best management practices. Mr. Casale then explained the MCWD is working on a proposed parking lot program, which would involve a municipality granting easements to the MCWD to hold storm water in underground storage tanks. The MCWD is assessing how to do an outreach program in the City of Minneapolis for churches and schools that have large parking lots. The MCWD worked with St. Mary's Church near Lake Calhoun on such a program. Mr. Casale stated the MCWD has a Low Impact Development Program. For the West End development project in St. Louis Park the LID Program funded installing engineered soils which is something that is above what is required by code. Engineered soils allow trees to grow to a mature state. The Program also partially funded the green roof on top of the Rainbow Store in that development. Mr. Casale discussed the Wayzata Bay Center development. He indicated the developers plan to restore the wetland hydrology. To do this, they will create a granite bottom lake underneath the redeveloped area, the roads will be more like bridges, and the buildings will be built on stilts. Because the capacity of the storm sewer system will be greater than what the development needs, the MCWD is talking with the City of Wayzata about redirecting the storm sewers east of the development into the development's system. Mr. Casale concluded his presentation by expressing he hoped that he has stimulated ideas for how the City of Shorewood and the MCWD can work together on projects. Councilmember Zerby asked about Pleasant Avenue in Tonka Bay. He thought the road passed through a wetland and if the wetland will be restored when the road is rehabilitated. He asked Mr. Casale if the MCWD has heard of that potential project. Casale responded that project has not come before the MCWD Board. Zerby stated he thought that project should be discussed. Councilmember Zerby asked if there are resources available to identify the City's water resources; those that are visible today as well as those that were once there. Zerby stated there are hints of creeks in the City and he questioned if they were actual creeks many, many years ago. Mr. Casale responded there are aerial maps CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2011 Page 4 of 7 that may be beneficial. Zerby stated the City could use help in that area. Zerby then stated that Badger Creek runs under County Road 19 and on towards the Lake. Maybe Badger Creek needs to be restored. Zerby cited another creek that runs below Manitou Forest. Zerby related that he has read that creeks should be identified. Casale noted that Hennepin County has a mission to preserve open creeks. It has a desire to restore what he terms "daylight creeks" when opportunities present themselves. Councilmember Zerby stated if the creeks were identified as protected bodies of water that could be addressed in the City's Comprehensive Plan. Councilmember Siakel thanked Mr. Casale for sharing the information about the MCWD. She stated she has attended a few MCWD Board meetings and has found them very informative. She then stated there is an area near Grant Lorenz Road heading toward the Lake that resembles the riprap restoration project in the Creek that Casale talked about earlier. There is major erosion in that area. Director Brown noted the City has 1966 topographic maps and Engineer Landim has made use of the University of Minnesota's historical maps. Hennepin County and the MCWD also have useful information. He stated the area off Grant Lorenz Road that Councilmember Siakel referred to is a prime example of an area that desperately needs stabilization. He explained that years ago the City investigated if it had the easements and if it was feasible for the City to acquire the easements necessary to stabilize the area. He noted the area drains nearly one -third of the City by the times it gets to Sleepy Hollow Road and down to Edgewood Road. Councilmember Siakel noted the erosion in that area has escalated in the last few years. Mr. Casale suggested Council identify areas where the City and the MCWD could partner and to provide the MCWD with that information. He explained the MCWD has a substantial 10 -year Capital Improvement Plan. He noted the projects are not specific projects; they are placeholder projects, which identify what is needed in different areas. He stated the CIP could be amended to include newly identified projects. The plan amendments have to be approved by the Minnesota Board of Water and Soils Resources, Hennepin County and the State to give the MCWD the authority to address new requests. Councilmember Hotvet asked if the MCWD partners with the Minnesota Pollution Control Agency or any other agencies on soil cleanup. Mr. Casale responded the MCWD frequently partners with the Minnesota Department of Natural Resources and the MPCA. The State has identified the MCWD as a regional resource that needs a regional focus. The MCWD is a delegated arm of Hennepin County. He commented that 90 percent of the MCWD's budget is for capital projects. Councilmember Zerby suggested Staff be directed to identify a wish list of six or so projects to partner with the MCWD on. Mayor Liz& stated Council could also discuss potential projects during a future Council work session. Mayor Lizee thanked Mr. Casale for his presentation this evening. 7. PARKS No report was given because there had not been a Park Commission meeting since the last City Council regular meeting. The next meeting is scheduled for April 12, 2011. 8. PLANNING Commissioner Hasek reported on matters considered and actions taken at the April 5, 2011, Planning Commission meeting (as detailed in the minutes of that meeting). CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2011 Page 5 of 7 9. ENGINEERING /PUBLIC WORKS None. 10. GENERAL/NEW BUSINESS A. Proclaiming April 16, 2011, Healthcare Decisions Day Administrator Heck stated the City has been asked to proclaim April 16, 2011, Healthcare Decisions Day. The purpose of doing so is to make the public aware of the importance of preparing a healthcare directive. The directive provides medical professionals and family members with guidance about the type of care a person wants to receive. He noted Minnesota Governor Dayton signed a proclamation making April 16" Healthcare Decisions Day for the State of Minnesota. He stated a copy of a draft resolution is in the meeting packet. Mayor Liz6e stated Attorney Grathwol, with the Grathwol Law Office, contacted her about this matter. She noted that on April 15 an event is scheduled at the Southshore Community Center from 10:00 A.M. — Noon where there will be professionals present to discuss advanced healthcare directives with individuals and their families. She asked the Councilmembers to join her in making the proclamation. Zerby moved, Siakel seconded, Adopting RESOLUTION NO. 11 -011 "A Resolution Proclaiming April 16, 2011, to be Healthcare Decisions Day." Councilmember Siakel stated she thought doing this is a fantastic idea. She noted that of two- thirds of the dollars an individual spends on health care during their life time is during the last two years of their life. She stressed the importance of conveying one's end of life health care wishes to families and medical professionals. She stated most medical systems allow people to have a directive attached to a person's medical records. Councilmember Woodruff stated he thought this is a good idea. He suggested the adopted resolution be placed on the City's website. Motion passed 5/0. 11. OLD BUSINESS A. Street Sign Policy Administrator Heck stated that during Council's March 14, 2011, meeting Council discussed a street sign placement policy. Council directed Staff to draft an update to the City's current policy to reference the Minnesota Manual of Uniform Traffic Control Devices in the policy. A draft of that updated policy is in the meeting packet. Woodruff moved, Zerby seconded, adopting the City of Shorewood's Street Sign Policy. Councilmember Zerby indicated the Policy stated that requests received during the winter months will be processed by May 31". He asked what the reason for that delay is. Administrator Heck responded if a request is for installation of a new sign traffic counts may have to be taken; it is more difficult to do that during the winter. In addition, it is difficult to install a sign when the ground is frozen. Heck explained if the request is for a winter related sign that would be processed during the winter. He stated the City can be flexible when addressing the requests about signage. Director Brown explained that in the past a yield sign rather than a CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2011 Page 6 of 7 stop sign was installed to forewarn drivers of icy roadways. Brown stated the City can be flexible when processing requests and for those requests that require a sign be installed the processing of the request can at least be started during the winter. Motion passed 510. B. Discussion of Allocation of Additional Funds for the 2011 Eurasian Watermilfoil Treatment Program Mayor Liz6e stated she asked to add this item to the agenda. She explained that during Council's March 28, 2011 meeting, Dick Osgood, Lake Minnetonka Association (LMA) Executive Director, gave a report on the herbicide treatment of Phelps Bay in Lake Minnetonka for Eurasian Water Milfoil. She noted that the Minnesota Department of Natural Resources has approved the treatment of Gideon Bay and St. Albans Bay during 2011. She asked Council to consider restoring the City's contribution to the treatment efforts during to $6,000. The City's 2011 budget allocates $4,000. She stated she has spoken to quite a few residents on Enchanted Island about the City's contribution amount. She noted Lake Minnetonka is an amenity for all of the residents. Councilmember Siakel expressed her support for considering all ways to combat Milfoil and she thought increasing the amount by $2,000 is fair. She stated that during the March 28` meeting Mr. Osgood's information indicated that $2,000 of the City's contribution would go toward the treatment of Gideon Bay. She asked if increasing the $4,000 contribution to $6,000 was enough. Mayor Liz6e stated she at least wanted the funding level to be the same as in 2008, 2009, and 2010. Councilmember Woodruff explained he had recused himself from discussions about treatment contribution amounts and motions to consider funding levels for the 2008 — 2010 herbicide treatments. He noted his residential property is located on Enchanted Island. He stated he will not recuse himself this year because the funds the City will contribute in 2011 will go toward the treatment Phelps Bay as well Gideon Bay. He stated the $6,000 contributed each of the past three years was to go toward the treatment of Phelps Bay. He explained the treatment of Phelps Bay will cost more this year than it did last year because more acreage will be treated. He stated from his perspective he thinks the City is short changing the residents of Phelps Bay because $2,000 of the $6,000 will go toward treating Gideon Bay. He expressed his concern about increasing the contribution amount for 2011 treatment over what is budgeted for 2011. Administrator Heck explained the budget Staff proposed for 2011 included a contribution of $4,000 under the assumption that the treatment costs would be less in 2011 than they had been in the past. He noted it was not known at that time if the treatment of Gideon Bay would be approved. Councilmember Zerby stated the amount discussed during the March 28 "' meeting presentation was about putting $2,000 toward the treatment of Phelps Bay and $2,000 toward the treatment of Gideon Bay. He can support increasing the contribution. Siakel moved, Zerby seconded, increasing the amount the City will contribute toward the 2011 herbicide treatment of Phelps Bay and Gideon Bay in Lake Minnetonka for Eurasian Watermilfoil and Curly Leaf Pondweed to $6,000; an increase of $2,000 over the amount budgeted. Motion passed 510. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2011 Page 7 of 7 1. Excelsior Fire District Board Meeting Update Administrator Heck stated he attended the Excelsior Fire District (EFD) Board work session held on April 6 to discuss the proposed EFD 2012 Operating Budget and the 2012 — 2032 EFD Capital Improvement Program. He explained that the proposed overall budget reflects an increase of 1.2 over the 2011 budget. Because EFD fund balances have been used the past two years to help reduce the municipal contributions and because that is not proposed again for 2012 the increase in the municipal contributions will be about 6.2 percent He stated another work session is scheduled for April 20` Other Administrator Heck stated the Metro Cities annual meeting is scheduled for April 14, 2011. He stated that Councilmembers Hotvet and Woodruff and he plan to attend the meeting. Director Brown stated Staff met with the Minnesota Department of Health (MDH) nearly two weeks ago to commence the Wellhead Protection Program (WPP). He explained the schedule for the WPP was based on the size of municipalities. Under policies adopted by the MDFI performs the WPP for municipalities that serve less than 3,300 people. The City serves 3,370 people. Originally, the MDH stated the City would be responsible to prepare its own WPP. From a resource perspective the WPP represents about two years worth of work for a cost of about $80,000 — $100,000. Brown reported he received a call from the MDH explaining they will prepare the WPP for the City. He noted Staff will work with the MDH as it prepares the report. B. Mayor and City Council None. 13. ADJOURN Zerby moved, Woodruff seconded, Adjourning the City Council Regular Meeting of April 11, 2011, at 8:19 P.M. Motion passed 5/0. Christine Liz6e, Mayor RESPECTFULLY SUBMITTED Christine Freeman, Recorder