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12-12-11 CC Reg Mtg MinCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, DECEMBER 12, 2011 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Lizde called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Lizde; Councilmembers Hotvet, Woodruff and Zerby; Attorney Keane; City Administrator IIeck; Finance Director DeJong; Planning Director Nielsen; and Director of Public Works Brown Absent: Councilmember Siakel B. Review Agenda Zerby moved, Woodruff seconded, approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, November 28, 2011 Woodruff moved, Hotvet seconded, Approving the City Council Work Session Minutes of November 28, 2011, as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, November 28, 2011 Woodruff moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of November 28, 2011, as presented. Motion passed 4/0. C. City Council Special Meeting Minutes, December 5, 2011 Zerby moved, Woodruff seconded, Approving the City Council Special Meeting Minutes of December 5, 2011, as presented. Motion passed 4/0. D. City Council Executive Session Meeting Minutes, December 5, 2011 Woodruff moved, Hotvet seconded, Approving the City Council Executive Session Meeting Minutes of December 5, 2011, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Lizde reviewed the items on the Consent Agenda. Zerby moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 2 of 11 A. Approval of the Verified Claims List B. Setting the Storm Water Pollution Prevention Program Meeting Date C. Adopting RESOLUTION NO. 11 -069 "A Resolution Revising Turning Restrictions at the Intersection of Brain's Boulevard and Shady Hills Road." Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 3 �:7M] K` L` !7 ti Y 1`►YIl lI�[�7Y.� A. Lake Minnetonka Communications Commissions Activities Report by Representative Ken Hendrickson Mayor Liz& stated Ken Hendrickson, the City's Representative on the Lake Minnetonka Communications Commission (LMCQ, is present to give an update on LMCC activities. Mr. Hendrickson stated Mediacom's digital conversion is proceeding according to schedule. Channels 2 — 22 will remain analog. Between November 29 and December 13 "' channels 23 — 78 will be converted to digital. Mediacom cable television subscribers can get up to three digital adapters from Mediacom for free through January 13, 2013. Only those subscribers with older televisions that don't have a digital front end will need the adapters. There is a new fiber connection from the LMCC facility to the Mediacom location in Mound. Agenda parsing will be available starting January 1, 2012. Viewers will be able to select the agenda item they want to listen to on the internet. The LMCC has established a Franchise Renewal Committee because the franchise agreement with Mediacom is nearing expiration. Mayor Lizee asked if the digital adapters are easy to get and install. Mr. Hendrickson stated they can be picked up at the Mediacom locations in either Chanhassen or Mound. He noted that after the adapter is installed a person has to call Mediacom and ask them to "hit my adapter ". They put a signal on the line to activate the adapter. Councilmember Zerby stated he ordered an adaptor online, and that the first prompt on the 1 -800 phone number is to enter 1 if you want to activate your receiver. Councilmember Zerby asked if the LMCC has hired a new media encoder. Mr. Hendrickson stated two part -time people were hired for agenda parsing. Mayor Licke thanked Mr. Hendrickson for the update Wi'7 No report was given because there had not been a Park Commission meeting since the last Council meeting. The next meeting is scheduled for December 13, 2011. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 3 of 11 8. PLANNING Commissioner Hutchins reported on matters considered and actions taken at the December 6, 2011, Planning Commission meeting (as detailed in the minutes of that meeting). A. CONDITIONAL USE PERMIT FOR FILL IN EXCESS OF 100 CUBIC YARDS Applicant: Robert and Joan Bauman Location: 26640 Smithtown Road Director Nielsen explained this request is for an after -the -fact conditional use permit (C.U.P.) for fill in excess of 100 cubic yards for Joan and Robert Bauman, 26640 Smithtown Road. The fill was brought in before they applied for the C.U.P. Mr. Bamnan initially received a permit to bring 100 cubic yards of fill to level portions of the rear part of their property in August 2011. There was some miscommunication between the Mr. Bauman and the people from whom lie received the fill (the City of Chanhassen). Approximately 900 more cubic yards was brought on to the property than was authorized. The Baumans were been informed that they either had to remove the excess fill or apply for a C.U.P. after the fact. They have explained what happened in a letter in their after the fact C.U.P. request letter (a copy of it is included in the meeting packet). With regard to the analysis of the case, Nielsen explained the C.U.P. process for fill /grading projects serves three purposes. They are: 1) heightened scrutiny on drainage issues; 2) additional control over traffic patterns for trucks hauling fill; and 3) advising local residents of what can amount to a dramatic change in terrain. The second and third purposes are somewhat moot in an after -the -fact C.U.P. request. The City Engineer assessed the pavement and curbing on Marsh Point Drive to make sure it wasn't damaged by the trucks; it had not been. The City Engineer inspected the property and found that site drainage does not adversely affect adjoining properties. The land continues to drain north toward a small wetland area. The City Engineer does have some concern that the berm that that was built along Marsh Point Drive has some potential for erosion on to the street until the turf is well established. The City Engineer recommends that the silt fence the applicants installed along the north edge of the filled area either be anchored or trenched as early next spring as possible in order to prevent sediment bypass. Heavy rain could result in washing underneath the silt fence. The Engineer also recommended over - seeding the disturbed areas. That should also be done as early as possible next spring. The Engineer has reminded the applicants that they are responsible for any erosion and resulting street cleaning that may be necessary next spring. It appears that the amount of fill placed around the existing trees is relatively minimal. It doesn't appear to have adversely affected the trees at this time. It's going to depend on how much impact the truck traffic and dumping the fill and grading it fill out had on the roots. The affect on the trees may not be seen for a few years. Nielsen stated based on the analysis of the case, the Planning Commission recommends approving the C.U.P. after -the -fact subject to the City Engineer's recommendations including the over - seeding of exposed soil and additional erosion control. Mayor Lizee noted it was a unanimous vote. Councihnember Zerby stated he attended part of the Planning Commission meeting (for another purpose) when this item was discussed and he thought the case was presented well. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 4 of 11 Mayor Lizee asked if there is some process or procedure that can be put in place so that miscommunication similar to what occurred with the City of Chanhassen doesn't happen again. Director Nielsen explained that the Planning Commission recommended Staff contact the Public Works Departments in the surrounding cities asking them to make sure people have the appropriate permits if they are going to get fill from those cities. Mayor Lizee noted that Mr. Bauman is present. Zerby moved, Woodruff seconded, Adopting RESOLUTION NO. 11 -070 "A Resolution Granting a Conditional Use Permit to Place Fill in Excess of 100 Cubic Yards for Robert and Joan Bauman." Motion passed 4/0. 9. ENGINEERING/PUBLIC WORKS A. Traffic Study for Glencoe Road at Yellowstone Trail Director Brown explained a request for the installation of stop signs at the intersection of Yellowstone Trail and Glencoe Road has been considered a couple of times before. He noted that Councilmember Woodruff brought this most recent request to Staff's attention during September 2010. He explained that during its October 10, 2011, meeting, Council considered a request to make that intersection a four -way stop; it's currently a two -way stop. Council decided not to authorize that because Staff had determined the warrants to make the intersection a four -way stop were not met. During the October 10 "' meeting Council directed Staff to analyze this further. Woodruff had recommended the City solicit the help of Chuck Rickart, a Professional Traffic Engineer with WSB & Associates, to further analyze the intersection and consider what, if any, traffic calming measures were warranted. Mr. Rickart and his colleague Chuck Ellos reaffirmed Staff's findings that the traffic volumes and the traffic speeds at the intersection did not warrant making the intersection a four -way stop. They indicated that the traffic volumes and traffic speeds along Yellowstone Trail are typical for that of a local roadway. Therefore, traffic calming measures are not warranted. A copy of Mr. Rickart's and Mr. Ellos' Traffic Report is included in the meeting packet. Brown recapped the findings in the Traffic Report. A two-way stop is all that is warranted at the intersection. And, from a technical standpoint, traffic calming measures would have very little impact. They do recommend Public Works personnel clear trees and brush from the areas within the right -of -way documented in the Traffic Report to improve sight distances. Brown stated Staff recommends Council accept the findings in Mr. Rickart's and Mr. Ellos' report. Councilmember Woodruff expressed he was pleased with the thoroughness of Mr. Rickart's and Mr. Ellos' Traffic Report. He noted the problem that was originally reported to him was inadequate sight lines. At that time the residents recommended making the intersection a four -way stop. He expressed concern that it took 14 months to get to this point on the request. It also disturbed him that in May 2011 there was a report from the City Engineer that the sight lines were okay. He asked what the approximate cost was for WSB & Associates to do this work. Director Brown stated he has not seen an invoice for that work. Woodruff asked Staff to provide Council with that cost when it becomes available, noting that it makes sense to him to have professionals do that type of analysis in the future and lie would like to have some idea of what it costs. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 5 of 11 Woodruff moved, Hotvet seconded, accepting the Traffic Report prepared by WSB & Associates and directing Public Works to clear the areas documented within the public right -of -way to improve sight distance. Councilmember Hotvet stated it is difficult to dispute the detailed Traffic Report. She then stated she is interested in State legislative action being taken to allow municipalities to reduce speeds on local roadways to 20 miles per hour (mph) from 30 mph. Director Brown stated that city engineers and public works departments have recommended to the Legislature over the last two years that since speed limits are set in State Statutes the Statutes should be revised. He noted the issue comes down to education, awareness and enforcement. Hotvet stated it does help some to be able to post the speed limit at 20 mph. Mayor Lizee stated the speeders are most often residents who have become comfortable with driving on the roadways. Councilmember Woodruff stated he lives in an area where the speed limits are 20 mph. From his perspective, it does not have much of an impact because drivers know they will not be stopped and ticketed for driving over the speed limit. Councilmember Zerby expressed concern that by clearing the trees and brush to improve sight lines might actually result in increased speeds. He commented it is hard to argue against the findings of professional planners. He recommended the trees and brush be conservatively cleared. He stated he still would like Staff to find alternative ways in the future to calm traffic such as small roundabouts. Mayor Lizee stated it is prudent to clear sight lines at the intersection. She suggested Staff notify the residents in the area of the trimming before it is started. She stated it is her recollection that a resident expressed concern about the sight line when backing out of a residential driveway on to Yellowstone Trail. She suggested that property owner be encouraged to put a turnaround in their driveway so they don't have to back out of the driveway. K Coredo 24100 Yellowstone Trail stated he is concerned about the speed some drivers travel. He noted he does not have children. fie stated residents walk along the roadway frequently. He noted there are blind curves in the area. He stated that when the speed buggy was put out along the roadway it did seem as if drivers slowed their speed down a little. Unfortunately, people threw bottles and cans on the property closest to where the buggy was located. Mayor Lizee suggested Staff ask the South Lake Minnetonka Police Department (SLMPD) to put the speed buggy out in that area every so often and not have the display on. Mr. Coredo stated large commercial trucks will travel on Yellowstone Trail sometimes rather than County Road 19. He noted that one day he called a number printed on a back of a very large commercial truck and asked the person on the other end if that driver has to travel on Yellowstone Trail instead of County Road 19. The person didn't have an answer but did say he was going to report it. Mayor Lizee stated if residents observe drivers speeding they should get the license plate number and description of the car and call 911 or the SLMPD to report them. Councihnember Hotvet asked Director Brown if the State Legislature is looking at alternatives to lowering 30 mph speed limits in other communities. Brown explained when the idea of traffic calming carne about a lot of city engineers and city councils thought that was the solution. Unfortunately, a number of roundabouts were created around the metropolitan area that weren't warranted. The City's CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 6 of 11 transportation system has the purpose of moving vehicles efficiently, effectively and safely throughout the City. He noted that he receives numerous complaint calls about the traffic signals on Highway 7. Drivers think the timing of the lights doesn't allow enough drivers to be able to cross Highway 7 at cross streets. He stated roundabouts are not warranted for traffic speeds below 30 mph. He then stated if Council is prepared to authorize something out of the ordinary in this neighborhood it needs to be prepared to do the same in almost every neighborhood. He commented that city engineers and councils are back to asking the State Legislature to allow enforcement of speed limits less than 30 mph. Administrator Heck commented that the League of Minnesota Cities (LMC) does not have a policy statement on speed limits for local roadways. Any reference there is to speed limits has to do with motorized vehicles such as golf carts. He suggested Director Brown bring this desire up during the summer LMC policy meetings. Director Brown noted that he did mention this desire to the last Metro Cities policy committee that he was on and it was included. Motion passed 4/0. B. Draintile Replacements for Strawberry Lane Mayor Lizde asked Director Brown to comment on this item because Engineer Landini is not present due to his illness. Director Brown explained that Engineer Landini obtained four quotes for the replacement of approximately 900 feet of drain file pipe along Strawberry Lane. The failed drain file pipe has a minimum of four failures which have created sink holes. The televising that was done of the pipe indicated the pipe settled enough to trap water and hinder the flow of water leaving the pond in the rear yards of the Strawberry Gardens plat off of Strawberry Lane. Brown noted that this is a critical piece of infrastructure; it's the outlet to a retention basin located on the east side of this plat. He explained the low responsible quote is from Schneider Excavating, Inc. for an amount of $30,472. This is not budgeted for in the Stormwater Management Capital Improvement Program (CIP). He noted that Landini has recommended that this be funded out of the Stormwater Management Fund. Brown then explained that Landini also requested a quote to install directionally bore conduit from City Hall to the Soutlishore Community Center (SSCC) for future fiber optic connection. The quotes to replace the pipe were for two different construction methods — open cut digging and directional drilling. Schneider Excavating is not a directional driller. Brown noted that Landini recommends awarding the project to Schneider Excavating, Inc. for an amount not to exceed $30,472 and to fund it out of the Stormwater Management Fund. Councilmember Zerby stated he didn't think that section of pipe is that old and he asked why it failed. Director Brown explained when this drain tile pipe was installed the material of choice was vitrified clay tile. The diagram produced by Engineer Landini shows 900 feet of PVC pipe. Brown stated he asked Landini why he was using PVC pipe versus clay tile and Landini explained that the televising tape showed a variety of materials had been used for the tile in the past. Brown noted that it is not uncommon for clay tile to collapse. Brown noted that this scenario doesn't carry over to the drain tile along Covington Road. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 7 of 11 Zerby asked if the City installed this drain file pipe or what it done when the area was developed. Director Brown explained it was put in when the plat was developed in 1979 and it was dedicated to the City by easement for the City's perpetual maintenance. Councilmember Woodruff asked if the owner's of properties located adjacent to the area have been notified of the project. Director Brown stated he thought Engineer Landini sent those residents information about the project. Councilmember Hotvet stated she lives at 5950 Strawberry Lane and their property is next to the project area and she thought Landini had spoken with her husband about the project. Hotvet noted that owners and /or residents on each side of a project area have been notified. Brown stated that he was also involved in part of the investigation of this problem when it first came up and he had spoken with property owners as well. Brown noted it is standard protocol to notify residents about a project. That protocol was followed. Woodruff asked when this project will get done. Brown responded that Landini did not mention that in his memorandum. Woodruff stated if the City is at some time going to consider running fiber optics from City Hall to the SSCC he suggested the City also obtain a quote for micro trenching. It would be a very appropriate technique for doing that type of work. He explained it would put a small slit in the asphalt surface that runs between the two buildings and the 'fiber optic would be inserted in that slit. It's inexpensive and in this instance it would be not be intrusive. Councilmember Zerby commented that he likes everything with the word micro in it. Zerby moved, Woodruff seconded, directing Staff to work with Schneider Excavating, Inc., to replace the failed drain the pipe along Strawberry Lane. Motion passed 31011 with Hotvet abstaining. 10. GENERAL/NEW BUSINESS A. Adoption of the 2012 — 2021 Capital Improvement Plan, 2012 Enterprise Budget and Southshore Community Center Budget Director DeJong stated during its November 28, 2011 work session, Council and Staff reviewed the 2012 General Fund Budget, the 2012 — 2021 Capital Improvement Program (CIP), the 2012 Enterprise Budgets, and the 10 -year Financial Management Plan. Nothing has changed since then. Staff is asking Council to adopt them this evening. DeJong explained the CIP anticipates approximately $20 million in expenditures over the ten year period with about $1.5 million of that being in 2012. For 2012 and going forward a Trail CIP has been created with total expenditures estimated to be $1.8 million if all of the trail projects included in the Trail Plan hnplementation Report for the next ten years are implemented. DeJong then explained the Enterprise Budgets are similar to prior years. There is some change in the salary distribution. The Recycling Fund Budget reflects a $5000 increase in revenues from rates. If the Recycling Fund Budget is approved this evening Staff will draft a resolution increasing the recycling rates for Council consideration during its January 9, 2012. Councilmember Zerby stated he is pleased with the budgets and he thanked Director DeJong for his guidance through this year's budget process. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 8 of 11 Zerhy moved, Hotvet seconded, Adopting RESOLUTION NO. 11 -071 "A Resolution Adopting the 2012 — 2021 Capital Improvement Program, 2012 Enterprise Budgets, and Southshore Community Center Budget." Councilmember Woodruff stated the Equipment Replacement CIP reflects the purchase of a replacement blower attachment for the skid steer in 2012. He asked why. Director Brown explained the groundsmaster units have a blower and a broom attachment. Public Works personnel have had a difficult time making those attachments last. They are not made to handle winter trail maintenance on the long trail segments. The plan is to get a unit that is better suited to do that type of work. Woodruff asked if they would be used all season. Brown explained only in the winter time. Woodruff stated it's his understanding that the Three Rivers Park District (the District) is committing to do its own trail maintenance. Brown clarified it's not just about the LRT Trail, and that the District does not do winter trail maintenance. Woodruff stated the District has recently announced that it is going to start doing that. Brown stated Public Works maintains all of the City's sidewalks and City trails. Woodruff asked if the engine transmission analysis software is an update to the software. Brown responded it is. Councilmember Woodruff stated the draft resolution includes approving the 2012 Southshore Community Center (SSCC) Budget. He noted that the meeting packet doesn't include a copy of that Budget. Be stated the budget Council approved on December 5, 2011, included such a budget. He asked what Council would be approving this evening being it approved the SSCC Budget on December 5 "'. Administrator Heck stated nothing has changed in the budget since the December 5 "' Truth-hn- Taxation Public hearing. Director DeJong clarified that during its December 5 "' special meeting Council adopted the 2012 General Fund Operating Budget and approved the 2011 Property Tax Levy Collectible in 2012. Councilmember Woodruff stated the only detail presented to Council on the SSCC budget was during Council's November 28 "' work session. The SSCC Budget was part of the General Fund Budget exhibit. It's his understanding that the numbers in the SSCC Budget are the 2012 General Fund Operating Budget adopted on December 5 "'. He asked why the SSCC Budget is being approved again. Director DeJong stated the 2012 General Fund Operating Budget includes a transfer of $13,600 from the General Fund to the SSCC Fund. It was not the SSCC Budget in its entirety. Woodruff stated it's his recollection that the revenue and expense budget approved on December 5 "' included the SSCC Budget. He asked if that is correct. DeJong responded that is incorrect. Woodruff commented Council is being asked to approve something not included in the meeting packet. Administrator Heck stated Council was provided a copy of that budget for its November 28 " work session. Woodruff stated he can't approve a budget that isn't included in the meeting packet. DeJong apologized for it not being in the meeting packet, and he explained there had been problems with printing the meeting packet. Administrator Heck noted the transfer amount from the General Fund to the SSCC Fund is the same as what was approved on December 5' Woodruff then stated lie couldn't vote to approve something he has not seen. Director DeJong noted the SSCC Budget has not changed since it was presented and discussed during the November 28`" work session. Mayor Liz6e noted the details of the SSCC Budget discussion are documented on page 8 of the November 28' work session minutes Council approved earlier in this meeting. Woodruff went on to state that for the first time ever he is going to vote against the budget. He explained why. He does not think there is a SSCC Budget that makes any sense. There is a huge hockey stick in the revenue and a huge increase in expenses, neither of which have been adequately explained to Council or CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 9 of 11 justified. He commented that from his vantage point the revenue side of the SSCC Budget harkens back to a time when the manager of the City's liquor operations explained he had been told to put in an increased revenue figure into that budget without knowing how he was going to increase the revenue. He stated from his perspective there is a problem with the SSCC Budget. Woodruff also stated that the Trail CIP makes no sense to him. The budget of $1.8 million is correct based on the math. Council accepted a Trail Plan Implementation Report that was estimated to cost approximately over $400,000. That CIP makes no sense to him and he won't accept that budget. Motion passed 311 with Woodruff dissenting. B. 2011 Audit Services Director DeJong explained that for the last three years the City has contracted with Abdo, Fick & Meyers, LLC for audit services. That contract was based on a request for proposals done in 2008. The contract contemplated for a three -year extension of that contract. That firm has presented Staff with an engagement letter for the years 2011 — 2013. Its proposed cost for the 2011 audit will increase approximately 2.9 percent over the cost for the 2010 audit conducted in 2011. The cost for 2012 and 2013 audits will be the same as it is for 2011 yearend. He noted Staff in recommending approval of the extension of the contract as presented. Liz& moved, Zerby seconded, accepting the contract for services with Abdo, Eick & Meyers, LLC as presented. Motion passed 4/0. C. Adopting the Government Accounting Standards Board Statement No. 54 Fund Designations Director DeJong explained Governmental Accounting Standards Board (GASB) Statement 54 requires some audit standards be put in place by December 31, 2011. The major change is funds have to be committed for the Southshore Community Center (SSCC). That means that any money would be committed to the further use at the SSCC. Staff is also asking Council to allow the City Administrator or their designee to designate funds for other enterprise and capital funds as they become available. Couneilmember Woodruff stated Director DeJong's December 12, 2011, memorandum states "This will of how the sale proceeds and interest earnings from the Liquor Fund are reported." The City doesn't have a Liquor Fund. He asked what that statement means. DeJong noted that sentence should not be in there. Woodruff then stated it also states "In order to accomplish this, the City Council will have to make a commitment for the Southshore Community Center fund balance by resolution ...... He asked what that means. Director DeJong explained any positive SSCC Fund balance would have to be committed by resolution. Because the SSCC Budget is in a deficit state this is not a problem. Woodruff explained the meeting packet for this item contains a copy of a document titled City of Shorewood GASB 54 Policy and another one titled CITY OF SHOREWOOD GASB -54 Fund Balance Classification Policy. The documents appear to be quite similar. He asked which of the two documents Council is being asked to approve. He stated it looks like the second document is something Staff used to create the first document and that the second document shouldn't be in the packet. Director DeJong responded that is correct. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 10 of 11 Woodruff then explained that GASB 54 Policy Item VI states "... ,subsequently to remove or change any constraint so adopted by the board." He assumed board should be changed to Council. Woodruff moved, Zerby seconded, Adopting RESOLUTION NO. 11 -072 "A Resolution Adopting GASB 54 Requirements" subject to changing "... subsequently to remove or change any constraint so adopted by the board." to "... subsequently to remove or change any constraint so adopted by the council. ". Motion passed 510. 11. OLD BUSINESS None. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. October 2011 Budget Report Director DeJong stated the meeting packet contains a copy of the October 2011 Monthly Budget Report. The budget is on target. 2. GreenStep Cities Program Update Administrator Heck stated all of the City's facilities have been logged into the benchmarking system through the Department of Administration. Staff can begin to enter electricity and gas consumption information for 2011. That information will then be updated on a monthly basis. With regard to the GreenStep Cities Program best practices, the assignment and tracking information document has been refined. As part of this program Staff has been discussing potentially using solar LED lights to illuminate the parking lot. Other Administrator Heck explained that all of the paper work has been filed for the Organics Collection Pilot Program. Staff is discussing this with two collection firms. The hope is to start the program in early January 2012. He stated Staff is potentially going to be responding to a proposal from the City of Tonka Bay to provide it engineering and planning services. Staff is continuing to work with the City of Excelsior to potentially provide it financial services. Staff is discussing reevaluating the electronic tools and processes in place that people use to communicate with the City. A demonstration by Cartegraph is scheduled for December 15 Staff is continuing to work with the firm from Great Britain. He noted there is a negotiation session with the labor union on December 21 s `. B. Mayor and City Council Councilmember Hotvet explained that she and Administrator heck attended an Innovation in Government seminar recently. The people sitting at the table she sat at did some great brainstorming. The group hosting the seminars has gone around the State to meet with county, city and school board officials. Each of the tables of attendees brainstormed on ways to streamline the services across the three groups of agencies in government. She noted she will share the outcome of the seminar when that information is made available. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 12, 2011 Page 11 of 11 Councilmember Woodruff stated he attended a Minnehaha Creek Watershed District (MCWD) Board meeting on December 8`' with the specific purpose of listening to the Board's discussion about the MCWD's desire to take over control and management aquatic invasive species (AIS). There was a lot of Board discussion about this. From his vantage point some of the Boardmembers lacked knowledge about the subject. There was some concern expressed about the scope of that effort and the long -term cost of it. The Board directed the MCWD staff to come back on December 29 °i and present a short, tactical plan for 2012 as well as a budget for it. Mayor Liz6e stated that is a positive step forward. Mayor Liz6e stated she attended the November 29, 2011, South Lake Minnetonka Police Department (SLMPD) Coordinating Committee meeting. During that meeting she brought up the idea of having SLMPD Community Service Supervisor (CSS) Hobertz and the SLMPD member city City Administrators/Manager work on drafting a common animal control ordinance. There was Committee consensus to do that. She noted there is a Lake Minnetonka Conservation District AIS Task Force meeting on December 16' She asked the other Councilmembers to email her their completed review forms for Administrator Heck. Council will meet to discuss the consolidated review information December 19 at 4:00 P.M. and it will give Heck his review following that discussion. Liz6e congratulated Minnehaha Creek Watershed District's Director of Planning, Projects and Land Conservation .Tames Wisker on being named the 2011 Outstanding Watershed District Employee by the Minnesota Board of Water and Soil Resources. 13. ADJOURN Woodruff moved, Zerby seconded, Adjourning the City Council Regular Meeting of December 12, 2011, at 8:14 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Christine Liz6e, Mayor City Administrator /Clerk