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07-08-13 CC Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 8, 2013 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:06 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Sundberg, and Woodruff, Attorney Keane; City Administrator Joynes; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Homby Absent: None. B. Review Agenda Sundberg moved, Siakel seconded, approving the agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, June 24, 2013 Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of June 24, 2013, as presented. Motion passed 510. B. City Council Regular Meeting Minutes, June 24, 2013 Woodruff moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of June 24, 2013, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. A. Approval of the Verified Claims List B. Municipal Separate Storm Sewer System (MS4) Process Calendar C. Adopting RESOLUTION NO. 13 -040, "A Resolution Approving a Temporary 3.2 Percent `On -Sale' Malt Liquor License issued to the Excelsior Firefighters Relief Association." D. Authorize Expenditure of Funds for a Defibrillator for Public Works CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 2 of 11 E. Accept Proposal for Professional Services for Annual Bridge Inspection Councilmember Woodruff asked if the defibrillator requires ongoing maintenance. Director Brown responded the biggest item is the batteries need to be changed every five to seven years. Motion passed 510. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Lake Minnetonka Communications Commission, Report by Representative Joe Huber Mayor Zerby stated Joseph Huber, the City's representative to the Lake Minnetonka Communications Commission (LMCC), is present this evening to give a report on LMCC activities. Mr. Huber stated he is here to provide Council with his perspective on a resolution forwarded from the Mayor of Greenwood to the other LMCC member cities for them to consider. He noted that his opinion of the resolution is not very high. Mr. Huber explained the resolution stipulates that 75 percent of the franchise fees paid by Mediacom cable television subscribers, collected by Mediacom and currently given to the LMCC would be given to member cities. Taking that much funding away from the LMCC would butcher and dismember resident and community programming. The resolution also stipulates that the LMCC Executive Committee would be disbanded. To him that makes little sense. The LMCC joint powers agreement (JPA) clearly stipulates that the Committee is at the service of the full Commission. He noted that during his short tenure as representative he has not heard any request to change any motion passed by the Committee. When he appeared before the Orono City Council as a commissioner it was conveyed that there was some surprise about action the Committee had taken, but there was no follow up to that. Part of the reason the Committee exists is to meet and deal with issues as they come up. For example, would authorization to repair a leaky roof have to wait for a full Commission quarterly meeting? Or, if the budget cuts proposed in the resolution come to fruition of if there is LMCC staff turnover does any action on that have to wait until a quarterly meeting? What happens when a quorum of the full Commission can't be reached (it has happened in the past)? Currently the Committee can meet as a stopgap measure. Mr. Huber stated one option for Council is no action. Another is for the City to draft and adopt its own resolution expressing support for LMCC programming operations. He then stated he thought it possible to clarify what the process is for a member city to withdraw from the LMCC. That could be done by having the full Commission pass a motion, for example, where the LMCC would have to be notified of a city's request to withdraw at least two years in advance (e.g., a city would have to submit a request by October CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 3 of 11 15 of any year for a withdrawal date of December 31 two plus years from then). That would meet the condition of sufficient cause. Mr. Huber explained there are three provisions that would require appointing a non -city resident as a LMCC commissioner. That would require an amendment to the JPA and 100 percent approval. Councilmember Woodruff thanked Mr. Huber for hanging in there while the disjointed conversation about the LMCC and its makeup continues on. He explained that the July 6, 2013, edition of The Laker newspaper contained an article written by a reporter for the newspaper about the City of Minnetrista City Council approving a resolution regarding the LMCC. It also contained an article written by the Roger Hackbarth who is the chair of the LMCC and the mayor of Maple Plain which points out a number of issues with the resolution Minnetrism approved. He thought Greenwood also approved the resolution. He noted he shares a lot of Mr. Hackbarth's concerns. He also shares the concerns expressed by Mr. Huber in his email to Mayor Zerby. He stated there are some things that need to be cleaned up in the JPA. Things operate a little different then when the joint powers organization was formed. Woodruff stated the meeting packet contains a copy of the resolution the City of Deephaven passed. He noted he watched the video of the Deephaven City Council meeting when this item was discussed. He stated with one exception he thought the direction Deephaven took is reasonable. He noted that a while ago the Shorewood Council adopted a resolution stating it would stay in the LMCC. He does not see any reason to change that. He stated Shorewood is getting value for what the Mediacom cable subscribers pay. He then stated he does not agree with Deephaven's recommendation to disband the LMCC Executive Committee. He characterized the Committee as the body that does the work. He explained the full Commission meets four times a year to talk about strategic issues the Committee brings forward for consideration. He stated he thought the full Commission as an operating organization is dysfunctional. There could technically be 34 members. Many do not show up for meetings and many do not show up for consecutive meetings. The Committee authorizes the disbursement of funds. That cannot be done once every three months. He went on to state if Council were to adopt a resolution he thought including items 1, 2, 3 and 5 from the Deephaven resolution would make sense. Mayor Zerby noted that he and Mr. Huber talk about this frequently and he thought they were in sync on their view points. He stated that taking franchise fees and putting them into a member city's general fund or earmarking their use for something in the city is unfair to the Mediacom cable television subscribers who pay the fees. That would create a shadow tax on them. He then stated the Executive Committee is a necessity for the LMCC. It would not work to run the LMCC organization if there were only quarterly meetings of the full Commission. There needs to be a smaller group to discuss issues and then bring them forward. He noted a committee has been established to review the JPA and Mr. Huber is a member of it. He stated he believes that committee is making progress. He then stated he does not think this Council needs to give any direction in the form of a resolution at this time unless Mr. Huber thinks it would be helpful. Mr. Huber stated late last week he discovered that having multiple franchise fees for different cities in a single document like the JPA would be highly irregular. That means all the LMCC member cities would have to operate the same way. He noted that if the LMCC returns some portion of the franchise fees back to the member cities there is no way to get them back to the residents. He noted based on the original resolutions adopted there were only four or five cities who wanted money back (Medina, Minnetrista, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 4 of 11 Orono and Victoria). He explained that if 75 percent of the franchise fees would be given back to the member cities that would reduce the revenue budget by $250,000. Mayor Zerby stated he is for pubic process and that is what this is. There was Council consensus to do nothing. B. Presentation by Lynn Johnson on Tour de Tonka August 3, 2013, Event Mayor Zerby introduced Lynn Johnson who was present to give a presentation on the August 3, 2013, Tour de Tohka event. Ms. Johnson stated she currently serves on the Advisory council for Minnetonka Community Education (MCE). This evening she is here to represent the 2013 Tour de Tonka. She then stated about seven years ago a small group of people were brainstorming about coming up with an activity that would bring the communities together as well as fit the mission statement for MCE which is a commitment to serve the life -long educational, social and recreational needs of the community. The Tour de Tonka bike ride was born. Ms. Johnson highlighted the 2012 Tour de Tonka event; a multi- distance bicycle ride through the Lake Minnetonka communities. In 2006 there were 861 riders. There were 2738 in 2012. That is a 314 percent increase. The riders have been between 5 and 83 years of age. The types of bikes ridden are very diverse. In 2012, 24 states, 53 Minnesota counties (53 of 87), 212 communities and 4 countries (the United States, Canada, Germany and Denmark) were represented. There were 80 legacy riders in 2012; they are riders who have ridden since 2006. The Lake Minnetonka communities were also well represented. There were 332 riders from the City of Minnetonka (the most from any community) and there were 106 from the City of Shorewood. Ms. Johnson stated a few months ago MCE completed a survey in the Minnetonka School District. It was to determine the ties between quality of life and an active, healthy community education program. MCE is one the few community education programs in the State of Minnesota to receive an excellent rating. It is that type of information that MCE uses to rate the quality of its program. In the top 40 communities represented Minnetonka was at the top and the City of Hutchinson was at 40. Ms. Johnson explained that in 2012 there were 16 -mile (281 riders), 26 -mile (525 riders), 43 -mile (958 riders), 77 -mile (379 riders) and 100 -mile (595 riders) routes. There were alterations made to the routes for 2013 based on rider feedback. There is a committee that works on the routes all year long. She thanked the communities for their collaboration in making the routes work. Mr. Johnson stated fitness and camaraderie are fabulous attributes of the ride. The outreach component is equally important. Tour de Tonka has partnered with the local food shelf ICA. Over the seven years Tour de Tonka has raised more than $25,000 for the ICA. In 2012 it collected $3,762. Ms. Johnson noted there is a miles of smiles ride for ages 3 — 8 that is 2 miles, 4 miles or 7 miles long. In 2012 there were 92 participants. This ride will be held on Monday July 29. There are children who had ridden the miles of smiles who are now riding in the Tour de Tonka 16 -mile route. Ms. Johnson stated an event the size and scope of Tour de Tonka could not be put on without the partnerships of the communities, public safety groups and the volunteers. She explained the accumulation of all of the routes is 313 miles. There are route captains, course markers, course marshals, corner guards, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 5 of 11 and rest stop organizers. There are sag wagon drivers should someone's bike break down or should they want to quit riding. Walser Automotive Group has vehicles throughout the course. They will take people to the nearest aid station or the finish line. There are cheerleaders and bands along the routes. In 2012 there were 487 volunteers and 330 different volunteer positions on the course. Ms. Johnson then stated safety is paramount with that many riders over that many miles. The police and fire departments in the communities have been wonderful to work. There were 20 agencies involved in 2012. Aid stations / rest stops are also important. There will be 10 throughout the 2013 course. Each rest stop is sponsored by a local business or local community group or an organization. Local bike shops will have a mechanic at each of the aid stations. There will be music at each of the aid stations and at the start / finish line. Ms. Johnson noted that for 2012 there will be 16 -mile, 26 -mile, 43 -mile, 51 -mile, 77 -mile and 100 -mile routes. All of the rides will travel through 22 different communities. They will all start and end at Minnetonka High School. There are staggered start times with the first, the 100 -mile ride, beginning at 7:30 A.M. Ms. Johnson then noted that the 2012 sponsors are Cub Foods Minnetonka, Tonka Bay Marina, Speedpro Imaging, Maple Grove Cycling, hnvicta and Boyer Building Corporation. Riders and volunteers all get a Tour de Tonka shirt. The website is www.tourdetonka.or¢ and the phone number is 952.401.6800. Ms. Johnson noted the Tour de Tonka is always looking for volunteers. She thanked volunteers for helping out with this event in the past. Mayor Zerby thanked Ms. Johnson. He noted that she has been responsible for moving the community in many ways. For example, she organized the Fourth of July Fire Cracker Race for 30 years. And for a number of years she has been involved in Tour de Tonka. Director Brown stated there needs to be good coordination between Tour de Tonka coordinators and the cities about sealeoating projects. He noted the City is going to have the east portion of Smithtown Road sealcoated this year and that is a popular link in the ride. He then noted there is no way the City can delay its sealcoat projects. The City does try and sweep up any excess sealcoat rock with its Public Works personnel prior to the ride. Ms. Johnson thanked all of the communities for their cooperativeness. She stated there have been times when Tour de Tonka organizers have asked communities to push their projects out a week. Yet, she understands that because of this year's weather that would be difficult. She then stated the communities have been very good about alerting organizers early so that if there is a need and a way to adjust the routes there is time to do so. 7. PARKS Mayor Zerby noted there had not been a Park Commission meeting since the last Council meeting. Its next meeting is scheduled for tomorrow. FINEEMPAWEXTRUM A. Report on the July 2, 2013, Planning Commission Meeting CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 6 of 11 Planning Commissioner Maddy reported on matters considered and actions taken at the July 2, 2013, Planning Commission meeting (as detailed in the minutes of that meeting). B. Accepting Proposals and Authorizing Preparation of Feasibility Studies for Galpin Lake Road and Mill Street Trail Segments Director Nielsen explained the next two trail segments in the Trail Implementation Plan are along Galpin Lake Road (from the trail terminus in the City of Chanhassen up to Highway 7 and over to County Road 19) and Mill Street (from the terminus in Chanhassen up to City of Excelsior border). They are scheduled to be constructed in 2014. Shorewood and Excelsior have jointly been authorized to receive a grant from Hennepin County that would pay for a portion of the feasibility study for that entire segment (including the potion in Excelsior). The County has agreed to pay up to $20,000 of the feasibility cost. The Excelsior City Council discussed the feasibility study during its most recent meeting and it continued the discussion to its next meeting. A representative with Hennepin County is checking to see if Shorewood would be able to receive its share of the grant should Excelsior decide not to move forward with the feasibility study. The cost for feasibility study for the Galpin Lake Road trail segment is $11,616. For the Mill Street segment the total cost is $28,790 with Shorewood's portion being $11,316. The cost for these two feasibility studies are more than it was for the Smithtown Road (west) trail segment because there are additional meetings included and increased preliminary design detail. Nielsen noted that staff recommends approval of moving forward with the two feasibility studies. In response to a question from Councilmember Hotvet, Director Nielsen stated it was Excelsior Planner Braaten who told him the Excelsior City Council wanted more information about costs. Director Nielsen noted that Shorewood's share of the entire Mill Street trail segment is approximately 40 percent. He encouraged members of the Council to talk will elected officials or staff members in Excelsior and encourage them to move forward with the feasibility study. Councilmember Siakel stated she supports moving forward with the feasibility study for the Galpin Lake Road trail segment. She asked if makes sense for Shorewood to move forward with a feasibility study for its portion of the Mill Street trail segment if Excelsior does not move forward with its study. Director Nielsen noted that per the City's Trail Implementation Plan the City was going consider doing the Mill Street segment. It had nothing to do with Excelsior doing its piece. When Excelsior learned that Shorewood was thinking about the Mill Street segment it approached Shorewood about jointly applying for a grant. Director Nielsen explained the Shorewood portion of the Mill Street segment would basically be an extension of the Chanhassen trail system. It would extend from the trail coming up from the south to the City's border with Excelsior. He stated Hennepin County is looking at alternatives to get the piece in Excelsior done also. He stated the Mill Street segment is noted in the Hennepin County Bicycle System Gap Map. It is a map of trails throughout the County that shows segments it would like to close gaps on. He stated there is hope that the County would help fund part of the construction of the segment. Councilmember Siakel reiterated she is comfortable moving forward with the Galpin Lake Road segment, and that she still questions moving forward with the Mill Street segment if Excelsior does not want to move forward. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 7 of 11 In response to a question from Councilmember Sandberg, Director Nielsen explained that after the City finished developing a Trail Implementation Plan it routed it to the surrounding cities. That is when Excelsior found out Shorewood was targeting the Mill Street segment. Excelsior then approached Shorewood about jointly applying for the grant. Councilmember Hotvet encouraged those viewing a recording of this meeting who live along the Mill Street trail segment area to reach out to the Excelsior City Council and ask it to move forward with the Excelsior feasibility study. Councilmember Siakel stated if Excelsior does not move forward with its feasibility study she would like to consider putting a condition on the approval that the City would have to get financial assistance from Hennepin County. She then stated from her perspective it does not make sense to do only a portion of the trail segment. It would be less expensive to do the entire segment at one time. She clarified she supports that trail segment and that it should have been done a long time ago. She stated she would like to know what Excelsior's intentions are before moving forward. Director Nielsen stated he agreed that the right thing to do would be the entire Mill Street segment. Hennepin County is saying that as well. He reiterated that the Trail Implementation Plan indicates the City was going to consider its segment independent of what Excelsior does. Shorewood's portion of that trail segment would connect Shorewood residents with the Chanhassen trail system; a significant trail system. Councilmember Siakel reiterated she believes the Mill Street segment is needed. But, she prefers the entire segment get done at the same time. Sundberg moved, Hotvet seconded, authorizing the feasibility studies for the segments of trail along Galpin Lake Road and Mill Street. Councilmember Sandberg expressed hope that Excelsior will authorize a feasibility study for its portion of the Mill Street trail segment. She stated knowing it would dead -end at the Excelsior border maybe an incentive to move forward with it. Motion passed 5/0. 9. ENGINEERING /PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Approve Transfer of Funds Director DeJong explained the 2012 Comprehensive Annual Financial Report highlighted two funds that were in a deficit state. The Southshore Center Fund had a deficit of $40,749. The Trail Construction Fund had a deficit of $34,576. Although the deficits were not a surprise, the City's auditor Abdo, Fick and Meyers recommended they be resolved permanently. The deficits were temporarily covered with interfund loans. The permanent solution according to Governmental Accounting Standards is fund equity transfers. Staff is recommending transferring $40,749 into the Southshore Center Fund from the General Fund and $34,576 into the Trail Construction Fund from the Community Infrastructure Fund. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 8 of 11 Woodruff moved, Siakel seconded, Adopting RESOLUTION NO. 13 -041, "A Resolution Approving Transfer of Funds" in the amounts of $34,576 into the Trail Construction Fund from the Community Infrastructure Fund and $40,749 into the Southshore Center Fund from the General Fund. Motion passed 510. B. City Brand Use Policy Administrator Joynes explained the City periodically receives requests to use the City logo or the City name in sponsorships or for uses that sometimes put staff in a difficult situation. It has been an unwritten past policy to turn all requestors down. That does not always make sense especially when considering all of the special events in the South Lake community. Staff is asking Council to direct staff to draft a brand use policy. Brand use policies can be fairly complex. His tendency is to try and make them as simple as possible and to give Council the authority on a case by case basis to decide whether or not to authorize the use. He noted he has learned from the Attorney Keane that the City has not registered its logo with the State of Minnesota. He stated that can be done for a reasonable price. Doing that would protect the City as a brand name. Staff is also asking Council to direct staff to do that. Councilmember Sandberg stated she thought doing those two things makes sense. She then stated she thought it prudent to ensure the use of the City logo does not get abused. Councilmember Hotvet stated if someone applies to use the City logo she asked who would responsible for policing the use. Administrator Joynes explained that once the logo is registered no one is able to use it without authorization from the City. He stated he thought the policy should be the requestor would have to come before Council to make a formal request. He noted he thought it is problematic to have staff make decisions about this. He stated he thought it appropriate for Council to decide if it would be in the best interest of the City and promote the community. A lot of the uses likely would promote the city. But, there are instances when the logo could be used for commercial purposes. Councilmember Hotvet asked who would follow up if Council grants permission. Administrator Joynes stated the City would have camera ready logos that City Staff would provide for use. He then stated for an Excelsior -Lake Minnetonka Chamber of Commerce event such as the Fourth of July event, the Chamber could use the City logo. He noted the City's trail system logo will also get registered. Councilmember Woodruff stated after reading the two sample brand name policies included in the meeting packet he suggests having a more streamlined policy than the two samples. He then cautioned against the City allowing the use of its logo for commercial purposes, but he will wait to see what staff recommends. Siakel moved, Sundberg seconded, directing staff to draft a brand use policy for the use of the City logo for Council's consideration and directing the City Attorney to register the City and Trail logos with the State of Minnesota. Motion passed 5/0. 1�47711111 11leeial.M 12. STAFF AND COUNCIL REPORTS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 9 of 1.1 A. Administrator and Staff 1. League of Minnesota Cities Liability Insurance Experience Update Administrator Joynes explained the City's experience rate for liability claims is well below the 1.0 standard set for State -wide comparison. The City's modification ratio is 0.93 and it is expected that it will go down because the modification ratio is a calculation based on the four most recent years. The year 2009 will be dropping off, and the experience rate was higher than normal in 2009. Because of the low modification ratio the City receives discounts on its insurance from the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT did not recommend the City make any changes in its procedures nor did it recommend any training. He noted that is a testament to Public Works personnel because they encounter most of the accident causing situations. He stated the LMCIT did recommend the City establish an internal safety committee. The committee will review mishaps that occur. 2. Southshore Center Advisory Committee Update Administrator Joynes explained Council invited the five co- owners of the Southshore Community Center (SSCC) to select a representative for the Southshore Center Advisory Committee. The representatives are Shorewood Councilmember Sundberg, Deephaven Mayor Skrede, Excelsior Councilmember Fulkerson, Greenwood Mayor Kind, and Tonka Bay Councilmember Ansari. It also invited the Southshore Senior Partners (SSSP) to select a representative. Theresa Zerby will represent SSSP. Eric Sill, a business education teacher at the Minnetonka High School who runs the Vantage Program, will sit in on the initial meetings. Mayor Zerby noted Shorewood Park & Recreation Coordinator Grout will represent City staff and outside users to some degree. Administrator Joynes stated the first meeting would be to talk about the legal status of the SSCC, some of its history and specifically the financial situation. It would then be up to the Committee to determine how it wants to continue with the funding and the operation of the SSCC. He then stated he does not envision a need for more than three meetings. He noted Excelsior has expressed concern about the time commitment. Administrator Joynes stated he has four date options for the first meeting; July 15, 16, 23 and 24. Councilmember Sundberg stated July 23 or 24 would be better for her but she could juggle things around to make one of the other two dates work. Mayor Zerby suggested picking July 23 and having July 24 as an alternate. 3. Certificate of Achievement for Excellence in Financial Reporting Administrator Joynes stated the City has received a certificate of Achievement for Excellence in Financial Reporting awarded by the Government Finance Officers Association of the United States and Canada for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended December 31, 2011. This is a great compliment to Finance Director DeJong and Senior Accountant Nguyen. He noted that most cities in the State of Minnesota receive this award; nationally that may not be the case. Mayor Zerby thanked Director DeJong for a great job. 4. Update on City -Owned 5795 Country Club Road Property CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 10 of 11 Attorney Keane stated the preparation work for getting the City -owned property located at 5795 Country Club Road ready to be put on the market for sale is progressing. The replacement of the FIVAC system is almost complete. The painting contractor is coming this week to spruce things up. It's anticipated that the property is ten days away from being put on the market. 5. Update on Trail Projects Director Brown explained the County Road 19 trail project is moving along. The aggregate base has been put down. In theory the paving should begin tomorrow. After the asphalt has been rolled in place the concrete curb ramps and features will be cut in. Once poured they will sit for seven days before the grading around them can be done. Be then stated there has been a small delay on the Smithtown Road (west) sidewalk project. The contractor has assured staff that it will be on site on July 15. If it is not on site then the City will invoke some of the contract conditions. Mayor Zerby stated he saw that Lilac Trees have been cut down along Highway 7 and that work has started for the Metropolitan Council Environmental Services (MCES) forcemain project. Director Brown noted that the removal of the Lilac Trees is because of that project. Staff has fielded a number of calls because of that and it has directed callers to MCES. Engineer Homby stated MCES has opened a construction field office. It will hold weekly meetings for residents to walk in and discuss issues and concerns they may have about the project with MCES representatives on Wednesdays from 5:30 P.M. — 7:30 P.M. The field office is located on the southeast corner of Vine Hill Road and Trunk Highway 7. The address is 19285 Highway 7. He noted this information will be on the City's website. 6. Update on Lift Station Projects Director Brown stated the City has had two lift stations under construction. One lift station is located at Edgewood Road and the other is located toward the lake at Smithtown Road toward the border with the City of Victoria. Both projects have been completed. During its next meeting Council will be asked to adopt a resolution accepting the final improvements. He noted that Minger Construction performed flawlessly on those projects; there were some very difficult construction procedures that had to be performed in tight quarters. Other Director Nielsen stated he met with Dakota Fence earlier in the day and he assumes it completed the installation of the fence around the community garden located in the Skate Park today. He will check that out tomorrow. Director Brown explained that prior to July 4 the City did experience some storm damage. Staff has submitted a damage estimate to Hennepin County for the City. He calculated the cost to the City to be $9,092.84. The County has informed staff that both the County and the State of Minnesota have met the screen thresholds for storm damage costs that trigger a formal FEMA (Federal Emergency Management Agency) led damage assessment. FEMA teams will be meeting with representatives on July 9 and 10 across the County. The City will meet with them on July 10. A portion of the City's costs are related to labor for overtime hours incurred. Disposal cost of the collected debris is also included. He noted this will take a lot of work. The guidelines for writing the report are fourteen pages long. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2013 Page 11 of 11- Director Brown noted the new street sweeper is scheduled to arrive on July 15. Mayor Zerby asked how things are progressing with the hiring of the authorized Public Works replacement employee. Director Brown stated the application deadline is closed and staff is in the process of reviewing applications. The City received 22 applications. There are a number of very qualified candidates who applied. Mayor Zerby stated the City of Excelsior has striped its roadways and the State has striped some of its roadways. It always seems to him that the City stripes its roadways late. Director Brown explained the Public Works Department does not have the roadways striped until after sealcoating is complete. Zerby stated that makes sense. Brown noted that Excelsior has chosen not to sealcoat its streets the last several years. Zerby asked if there has been any progress on the County Road 19 and Oak Street intersection. Brown responded nothing further. B. Mayor and City Council Mayor Zerby noted he attended a South Lake Minnetonka Police Department (SLMPD) Coordinating Committee 2014 budget work session on June 26. He explained a preliminary budget was presented. There was considerable discussion by the Committee about ways to reduce the proposed budget. Some arbitrary numbers were thrown out. Chief Litsey will present the Committee with a couple of alternatives during its July 10 meeting. Litsey has researched the new sales tax exemption that goes into effect on January 1, 2014, which will have a positive impact on cities. Unfortunately, it appears it may not apply to joint powers organizations. Mayor Zerby stated the recent Fourth of July event was spectacular. 13. ADJOURN Woodruff moved, Hotvet seconded, Adjourning the City Council Regular Meeting of July 8, 2013, at 8:19 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Scott rhy, MayoC Jean Panchyshyn, City Clerk