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02-10-14 CC Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 10, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel, and Woodruff, Attorney Keane; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and, City Engineer Hornby Absent: Councilmember Sundberg B. Review Agenda Woodruff moved, Siakel seconded, approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, January 13, 2014 Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of January 13, 2014, as amended in Item 2, Page 3, Paragraph 3, Sentence 2 change "... 250 feet ..." to "... 250 yards ... ". Motion passed 4/0. B. City Council Regular Meeting Minutes, January 13, 2014 Hotvet moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of January 13, 2014, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Woodruff moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda. A. Approval of the Verified Claims List B. Accept Donation from Shorewood Parks Foundation for Arctic Fever Motion passed 4/0. 4. MATTERS FROM THE FLOOR CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 2 of 12 Gabriel Jabbour owner of the Shorewood Yacht Club (SYC), stated that in the past he has provided the City with a report about the number of complaints filed against power boaters whose boats were docked at the SYC. This year he decided to give the report in person. He thanked Council and stated that the trust the City and Council have placed in him and the SYC is not taken for granted. He hopes to never let the City and Council down. The SYC is going into its ninth year with no incidents. The SYC continues to give Shorewood residents priority and to give them a discount on their rent. He again thanked Council and the City for the trust they place in him and the SYC. He also thanked the Planning Commission. Mayor Zerby thanked Mr. Jabbour and the SYC for providing a dock slip for the Excelsior Fire District's rescue boat and for all of the things he volunteers for. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Hennepin County Commissioner Jan Callison Report on Activities Mayor Zerby welcomed Hennepin County Commissioner Jan Callison and noted she is present to give an update on activities. Commissioner Callison noted that she will address Council twice in 2014 because this is the last of her 2013 visits to various council meetings. Commissioner Callison explained the County's budget was adopted on December 17, 2013. The Truth in Taxation statement property owners in the County received is pretty accurate with regard to the taxes they will pay in 2014. The County's property tax levy was increased by 0.98 percent and if the 2014 increase is averaged with the last three years the increase is 0.19 percent per annum. The Hennepin County Regional Rail Authority is up slightly. That is largely because of the Southwest LRT as well as some work on the Bottineau LRT line. The levy for the Housing and Redevelopment Authority was reduced by $1 million from the proposed levy. Commissioner Callison noted the construction of the new Excelsior Library facility is on schedule. It is scheduled to open in the fall of 2014. She explained that in early January 2014 the 250 hours per week were added in the library system. A few libraries lost some hours and the hours remained the same for a couple of libraries. That was the last step that had to be taken to merge the City of Minneapolis Library system into the County's system. At the start there were seventeen sets of hours and that has been reduced to four sets. For the Excelsior and Minnetonka Libraries that means there is an additional two hours per week. The hours for the ask desk and help desk hours were expanded. Commissioner Callison then noted that starting in early November 2013 the County quit issuing passports at the County's service centers. She explained that is because of the fact that an institution that issues birth certificates and the records in which passports are issued can no longer be comingled per the State. That means there would have to be separate physical spaces and separate employees. It's likely the State will increase regulations. For the County it does not make financial sense to modify the centers to accommodate that. People can get passports in the Cities of Bloomington, Richfield and Wayzata as well as some other cities and they can be done online. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 3 of 12 Commissioner Callison stated Commissioner Dorfman has submitted her resignation and her last day is February 28. A special election will be held on May 13 to fulfill her term in 2014. The individual elected on that date will likely run in the general election in November 2014 for a full term. Commissioner Callison stated she reviewed her list of constituent issues for 2013. That reaffirmed for her how important roadways are. She gets a lot of feedback about roadways and trails. Councilmember Hotvet stated she has heard that the conversation about re- engineering County Road 19 and installing some pedestrian and bicycle friendly access has come up again. Commissioner Callison stated there are no plans to update that roadway in any major way over the next five years. She noted the County has hired a new bike and pedestrian coordinator. She stated County Road 19 is on the County's radar screen because the Commissioners hear about it often. The cities have had differing opinions about how to move forward with what to do. The County needs to hear what the cities are interested in. When asked about where County Road 19 was in the schedule people checked the safety record and there are not a disproportionate number of bicycle and pedestrian accidents. People might say that is because people are afraid to be on it. It does not rise to the top because of that. Councilmember Woodruff stated he thought the County has done a good job with snow removal this winter. Commissioner Callison stated that she received an email today that the County may have to adjust its budget for snowplowing. Many of the County businesses tell the County to convert to a different source of fuel which is more expensive when power usage is high enough. Councilmember Woodruff stated that he has heard rumors that the property assessment process west of Highway 494 for this year is being driven to increase property values overall by 10 percent. Commissioner Callison stated she has not heard anything about that. She noted that there are State standards the County has to meet to ensure everyone is assessed the same way throughout the County. She doesn't know if that portion of the County is out of whack. Mayor Zerby asked for au update on the County's Emergency Call Center. Commissioner Callison explained the ground breaking was a year ago in January and she thought it is scheduled to open in the fall of 2014 but she is not entirely sure of that. Councilmember Siakel noted that she has heard a lot of very positive things about the library in Excelsior. She stated she would like County Road 19 to be on the radar a little sooner. She stated it may be worthwhile to have discussions with representatives from Shorewood, Excelsior and Tonka to try and come up with common expectations. Commissioner Callison asked people to let her know when those discussions occur and she would see if the County's pedestrian and bicycle coordinator could participate. Mayor Zerby suggested including Mill Street in that discussion because there are two County roads associated with that as well and the City is considering constructing a trail along with Excelsior along the County roads. Mayor Zerby thanked Commissioner Callison for coming and apologized for rescheduling her visit twice. B. Report by Minnetonka School District Vantage Group on Southshore Community Center Mayor Zerby noted that four of the five Minnetonka High School (MHS) students who are members of a Minnetonka School District Vantage Team are present this evening to make a presentation about the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 4 of 12 business plan they prepared for the Southshore Community Center (SSCC). That activity was driven by the Southshore Center Advisory Committee. The four members of the Vantage Team that were present introduced themselves — Mason Noss (the marketing and finance specialist), Tommy Garber (the customer specialist), John Compuzano (the product and organization specialist) and Matthew Henning (communications specialist). It was noted that Michaela Moulder the fifth member of the Team is currently participating in high school basketball. The highlights of their joint presentation are as follows A Vantage is a program offered at the MHS which allows students to take what they have learned in the classroom and apply it to real world business situations such as the SSCC. ,Members of the program meet every day for three hours where they learn AP (Advanced Placement) economics micro /macro, IB (international baccalaureate) business and business communications. ➢ Their team was given a Sponsor Committee comprised of Theresa Zerby (Shorewood and Southshore Senior Partners representative), Deb Kind (Mayor of Greenwood), Nick Ruehl (Excelsior representative) and Elli Ansari (Tonka Bay Councilmember). ➢ They also interviewed: Paul Skrede (Mayor of Deephaven), Tim Litfin (Director of Minnetonka Community Education - MCE), Deb Taylor (Senior Community Services Director), Dave Johnson (Director of Parks and Rees Minnetonka), and Mindy Anderson (Director of Gillespie Center). ➢ They sent out a survey through the Minnetonka School District's elementary schools and they targeted parents ages 35 — 54. Fifty percent of the responses were from that age group. The survey results indicated: 57 percent of the respondents had heard of the SSCC but many were confused about what the SSCC is, what activities are hosted there and many thought it was senior center. That clearly conveyed that awareness is an issue. • When asked what the respondents look for when renting a space the top two popular responses were appearance and size. ➢ They used the survey results and the materials from their interviews to help formulate their final recommendations. ➢ Their Vantage Team had three deliverables to give to their sponsors 1) research on community centers throughout the local area and what assets make them effective; 2) a fist of activities in the local area and the likelihood of moving them to the SSCC; and, 3) recommendations for how to run the SSCC in the future with some cost analysis in the plans. ➢ Deliverable 1 • Currently the SSCC covers approximately 60 percent of its costs. The group determined that a successful community center covers about 90 percent of its costs. In the local area there are six centers that cover more than 90 percent of the costs. • The most common elements of the six profitable centers include a daycare center, meeting space, a fitness center, gyms, swimming pools and ice rinks. They were found in at least at four of the six centers. ➢ Deliverable 2 • Although the list of activities not held at the SSCC is quite large, they chose the following five to focus on for this presentation — AA meetings, Boaters Safety Education, Toys for Tots, Art on the Lake and Grill Nights like in Cottagewood. • Three of those activities could be hosted at the SSCC. • AA meetings could be held in the SSCC conference room. There are tables and space to accommodate them. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 5 of 12 • Toys for Tots could be collected. All that is required is to register online, get a box to place the toys in and to put a sign on the door. • Boaters Safety Education could be held there in the meeting room. In order to do this requires registering with the government and getting people to teach there. • Two of the activities could not be held at the SSCC. • Art on the Lake is a very large event that happens at the Excelsior Commons each summer. The SSCC and parking could not accommodate an event that large. • For Grill Nights the SSCC doesn't have the funding to put towards grills and supplies every Friday night in the summer. Grill Nights in Cottagewood are used to bring the community together. • They recommended a signature event — an Oktoberfest. • An Oktoberfest event has been held at the SSCC in the fall in the past. But, it was a breakeven event. • They are recommending an Oktoberfest fund raising event for most of the activities throughout the winter. It would bring people together. • Two weekends ago there was a microbrewery beer dabbler winter carnival at the State Fair Grounds. The event was sold out. Minnesota has a lot of microbreweries. An event like that could possibly be held at the SSCC. ➢ Deliverable 3 —Final Recommendations — Plan A • The SSCC Facebook page is rarely updated. That Facebook page could really help in reaching that target market of parents and working adults. The SSCC website is in dire need of an update. They recommend hiring a high school intern to manage the Facebook page and social media efforts to focus on marketing. • They recommend a new organizational system. • They recommend entering into a partnership with NICE to by and increase awareness, people and activities at the SSCC. • They borrowed the idea of a Summer Hangout from the Williston Community Center. For that program essentially forty children would get dropped off in the morning on weekdays and picked up at the end of the day during the summer. They can be taken to all the different parks and beaches in the South Lake community. The SSCC's commercial kitchen could be used to prepare lunch for the children. They estimate $600 per month per child. The program would be run by a teacher director from one of the local elementary schools — Minnewashta or Excelsior. The program would use three 15- person passenger vans to transport kids to the parks and beaches. • They recommend a facility update; new decorations and furniture. • Vantage meets in the Excelsior Commons. Whenever a guest instructor comes to the Commons they always comment about how amazing the space is. They would like people to say that about the SSCC. • For an organization system they recommend the use of an event form which documents who rents what rooms in the SSCC, number of people attending, fees paid and expenses incurred. That currently is not being done. It would help in deciding what parts of the SSCC to invest in and which activities are most prosperous. • The financials for Summer Hangout • Revenue = $72,000 (40 children at $600 a month). Explorer's Club is $880 per month over the summer. • Startup costs = $34,000 ($24,000 of it is for buying three 15- person passenger vans and that could be reduced by leasing the vans) CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 6 of 12 • Payroll = $21,120 (the teacher would be $20 per hour and there would be three high school students hired to help with the activities and manage the children) • Other ongoing expenses = $15,250 (e.g., gas, food, etc.) • Profit per summer = $35,629 Financials for Plan A as whole • $70,000 estimated for total startup costs o $34,000 for Summer Hangout o $20,000 for updates to the SSCC o $15,000 for organizational updates and marketing to rebrand the SSCC as more than a senior center o $1,000 to update the SSCC website i $82,000 total estimated revenue annually o $10,000 from MCE and increased awareness that it would bring o $72,000 from Summer Hangout • Plan A would bring the cost coverage up to about 93 percent • Startup cost by current member city ownership • Shorewood = $35,000 (50 percent) • Deephaven = $15,750 (22.5 percent) • Excelsior = $10,220 (14.5 percent) • Tonka Bay = $6,300 (9.0 percent) • Greenwood = $2,730 (3.9 percent) ➢ Deliverable 3 — Final Recommendations — Plan B • They recommend a new organizational system and new event calendar. • They recommend hiring a high school intern to manage the Facebook page. • They recommend advertising and marketing to rebrand the SSCC to not just a senior center. • The total startup cost is $6,000 • The total annual revenue is $8,000 • Financials for Plan B as whole • $5,000 one -time expense for advertising and marketing $1,000 one -time expense for website update Y $2,500 for a high school intern • $8,000 is the estimated revenue from Plan B • Plan B would bring the cost coverage up to about 65 percent from 60 percent The Vantage Team thanked Council for the opportunity to come before Council this evening. Mayor Zerby thanked the Vantage Team for the well done report and presentation. He stated he thought the Team provided Council with some well thought out ideas that Shorewood and the other partner cities can work with. He then stated he thought the presentation showed Council why the community needs a community center and how it needs to operate. Councilmember Hotvet thanked the Vantage Team for coming this evening. She stated sometimes it is nice to have fresh eyes and new energy to provide a different outlook on things. She then stated it was a well thought out presentation. Councilmember Siakel complimented the Vantage Team for the nice job it did of presenting its material. She stated she thought they did their homework and presented creative ideas of how to use the SSCC. She asked if the Team thought there would be additional costs for the Summer Hangout program (e.g., CITY OF SHOREWOOID REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 7 of 12 insurance and wear and tear on the SSCC) that should be explored. Mr. Nuss stated he was thinking about some of those when he came up with his estimates and they do need to be looked into further. 7. PARKS A. Report by John Sawtell on the January 14, 2014, Park Commission Meeting Park Commissioner Sawtell reported on matters considered and actions taken at the January 14, 2014, . Park Commission meeting (as detailed in the minutes of that meeting). Councilmember Woodruff stated he thought Commissioner Sawtell indicated that there will some sports groups that will not be able to use the field in Badger Park in 2014. Yet during Council's work session just before this meeting Director Nielsen stated no construction work will be done on the project in 2014. Nielsen noted the Park Commission has not heard about that yet. Sawtell stated he thought some teams were told that. Nielsen stated staff told the soccer and lacrosse organizations that they could schedule games for the field in 2014. Mayor Zerby asked if there has been any conversation about using Crescent Beach for pond hockey. Commissioner Sawtell stated the only conversation the Planning Commission has had about using a lake was 'regarding the Excelsior Commons but he can certainly bring that up. Zerby suggested asking Public Works if they would have the capability to do that. Sawtell stated one of the concerns raised when talking about the Commons was about insurance for vehicles. Councilmember Siakel noted that is a major access point for people who are going ice fishing. Sawtell stated the Commission has talked about what size rink is needed. Councilmember Woodruff stated exploring that has some merit but there are some things (e.g., permitting and Public Works vehicles going on the ice) that have to be considered. E.?lt71F7�i�i�►7l7 A. Report by Tom Geng on the February 5, 2014 Planning Commission Meeting Planning Commission Chair Geng reported on matters considered and actions taken at the February 5, 2014, Planning Commission meeting (as detailed in the minutes of that meeting). Mayor Zerby noted he recently attended a forum for the mayors of the five South Lake cities that was hosted by the League of Women Voters South Tonka. During the forum the question came up about whether or not the cities have ordinances that address size /mass and scale. An example was presented about where a property with a small lake cottage on it is purchased and the cottage is taken down and replace with a large house that does not fit in with the scale of the other houses in the area. During the discussion it was pointed out that the City of Greenwood has ordinances to deal with that and that the City of Edina just approved ordinances to deal with that. The City of Deephaven has changed the way it measures the height of structures. It thought the old way of measuring height when all the roof pitches were all the same no longer works. Height is not measured to the top of the roof. He questioned if staff and the Planning Commission think they should start talking about that. The City of Excelsior has indicated it will start discussing that and the Excelsior Mayor thinks it will take 3 — 5 years to reach some conclusion. Chair Geng stated the Commission is in the process of developing its 2014 work plan so the Commission will include that. He then stated the City Ordinance does have some height restrictions. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 8 of 12 Director Nielsen concurred that the City's Ordinance does have height restrictions. He explained the City also has a provision that prohibits combining small lots into one huge lot. The Ordinance restricts combining the lots to no more than 1.5 tines the minimum zoning requirement. A number of communities have scale ordinances. Mayor Zerby stated he thought this topic is worthy of discussion. B. Accept Proposal for Professional Engineering Services for Galpin Lake Road Trail Project Director Nielsen explained on January 21, 2014, the Planning Commission held an open house informational meeting about the Galpin Lake Road and Mill Street trails segments. The next step in the process is to work on the final design, right -of -way (ROW) acquisition and bidding documents for the Galpin Lake Road segment. There is no funding available for the Mill Street segment at this time. The City has received a proposal from WSB & Associates for professional engineering services to perform those tasks. Engineer Hornby explained a lot of the services that were included in the proposal are the same as those for the Smithtown Road west sidewalk. The only thing that is not included in this proposal is the review appraiser. It does include the land acquisition. Staff assumed that on the conservative side that the City would have to deal with eight property owners. There are two parcels where the City will need ROW. The City may need some temporary easements to deal with some retaining wall. The proposal also includes the wetland delineation report and permitting process. On the south end of the Department of Natural Resources protected wetland there will be some impacts there. A budget was set on the geotechnical portion as well. The cost for WSB to coordinate that work is included in the proposal but the City will solicit a separate proposal from a geoteehnical consultant. Councilmember Woodruff asked for more detail about the open house. Director Nielsen stated the feedback from those in attendance was almost entirely positive. One individual was concerned about the side of the road the Galpin Lake Road trail segment will be on because his house is located closer to the road than most of his neighbors. He noted the comments will be posted on the City's website and if there were questions asked staff will answer them. He stated the resident turnout was relatively decent being it was extremely cold outside that evening. He noted that residents that were interested in the Mill Street trail segment were disappointed that it is not scheduled for construction. Councilmember Woodruff stated there is a need for some realignment with the Highway 7. Engineer Homby stated he has not spoken with the Minnesota department of Transportation (MnDOT) about that issue. He asked if the Capital Improvement Program (CIP) that Council recently approved included the easement acquisition and legal costs. Homby explained an attempt was made in the feasibility report to include comparable costs of retaining walls in place of trying to estimate the cost of easements. The conservative way was to estimate retaining walls. Councilmember Siakel noted she attended the open house and stated she did not hear any negative comments. She thanked staff for doing a great job and being there to answer questions. She stated that the residents understood why it was better to wait until the City of Excelsior constructs their portion of the Mill Street trail segment before the City constructs its portion. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 9 of 12 Mayor Zerby stated that he attended the open house also. He learned that the Galpin Lake Road trail segment will be six feet wide. He asked Director Brown if Public Works will be able to plow a six -foot- wide trail. Director Brown stated it already uses a skid steer to do that in some areas in the City. Councilmember Siakel stated she is interested in knowing how people will cross State Highway 7 to get to the Excelsior Elementary School. Mayor Zerby stated that he learned that residents are crossing Highway 7 at the spot where Galpin Lake Road reaches Highway 7 even though it is dangerous and there is a warning sign on each side of Highway 7. He recommended putting up a barrier. Director Nielsen explained the residents do not like walking along side of Highway 7 to get to the crossing at the stop light. Residents would like an overpass over Highway 7. Zerby noted the casual crossing shows up on Google maps. Siakel moved, Hotvet seconded, accepting the proposal from WSB & Associates for professional services for final design, right-of-way and bidding fees for the Galpin Lake Road Trail Project for an amount not to exceed $124,368 and with construction costs estimated to be $116,507. Motion passed 4/0. 9. ENGINEERING /PUBLIC WORKS A. Traffic Data Collection on Country Club Road Director Brown explained on December 18, 2013, the replacement speed awareness displays were put into service along Country Club Road. The City has been able to connect to them wirelessly. The displays collected data that was logged between that date and January 22, 2014. Staff was able to download that data and generate a report of the data. The meeting packet contains a copy of the first two pages of the 60- page report. Although the literature about the signs and the canned report itself talk about the number of vehicles the displays do not record the number of vehicles. The displays put out a test point every ten seconds. That skews the data somewhat because if a vehicle is moving at a very slow place it would be counted multiple times. Or, if a vehicle is moving very quickly it may not be counted at all. A smart trailer collects vehicle and speed data for a very good speed study. The traffic engineer stated the data from the speed awareness displays is just a random sample and the only thing the displays help with is in determining if traffic is going slower than before the displays were put up. He displayed a couple of graphs depicting the data the displays logged; one for the northbound traffic and one for the southbound traffic. He explained the graphs indicate that the majority of the traffic travels at or below the posted speeds both northbound and southbound. For southbound traffic 26.7 percent of the random sample exceeded the posted speed and for northbound traffic it was 14 percent. Most of the traffic exceeding the posted speed traveled at or less than five miles-per-hour (MPH) over the posted speed. The 85`' percentile is the speed that a reasonable prudent driver drives (that is used to set speed limits). The 85v' percentile on Country Club Road has dropped a couple of points — from 35 to 33 for southbound traffic and from 35 to 32 for northbound traffic when compared to the data from the original true traffic study. He noted that the traffic engineer with WBS & Associates suggested having the displays collect data without displaying the actual speed during this summer. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 10 of 12 Councilmember Hotvet stated she likes Director Brown's suggestion of doing something that will actually count the vehicles and capture speeds. She asked if that would be an added expense. Brown explained the City has tubes that are a completely different that will count vehicles and capture the speed they are traveling during non - winter months. Councilmember Woodruff suggested doing this again around the end of April. He stated the data captured indicates there are some predictable timeslots when drivers predictably drive at higher speeds. He noted he likes Director Brown's suggestion of targeting speed enforcement a couple of hours a day for northbound and southbound traffic when the speeds are higher. Mayor Zerby stated he agrees with the speed enforcement suggestion. Councilmember Siakel stated she agrees with the speed enforcement suggestion as well as the suggestion to do what is necessary to capture vehicles along with speed. She asked what would have to be done to satisfy a request to help slow traffic down in other neighborhoods. She stated that during previous discussions about slowing traffic down on Country Club Road the topic of striping the roadway for southbound traffic was brought up. She asked what else can be done to try and slow traffic down. Director Brown stated that speed awareness displays do not track number of vehicles unless it is a smart cart. The displays the City has cannot be modified to count vehicles. He noted the South Lake Minnetonka Police Department (SLMPD) does have a smart cart. He stated there are some traffic calming measures that could be put in place such as using a wider fog lines and striping the roadway on both sides to make it look narrower and create the perception that drivers should travel at a slower speed. Councilmember Woodruff stated it is his recollection that the traffic engineer did not think traffic calming measures were the most productive approach. He then stated the speed awareness displays were an experiment to see if they could help modify behavior and they did that to a slight degree. Director Brown stated traffic engineers seem to support more of the physical barriers such as chicanes and roundabouts. Those things are widely used but they cost a great deal. Striping does not do what those other physical things but it is more cost effective. Councilmember Woodruff stated striping would not be very effective during the winter months because it could be covered by snow and the snowplows would grind it off. He asked staff to come up with an estimate to stripe the roadway. There was Council consensus to ask for additional speed enforcement during the more problematic hours for exceeding the posted speed on Country Club Road. 111*) 010 N I1 #41010►V 111=3lei WRy 11. OLD BUSINESS ��i �a 0 7 � • 1 � zsZ �1 fl ► L� 7 7 � : 7 � 1 e z �7 A. Administrator and Staff 1. Report on January 21, 2014, 'Frail Open House This was discussed as part of Item A.B on the agenda. CITY OF SIIOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 11 of 12 2. Quarterly Investment Report Mayor Zerby noted the meeting packet contains a copy of the December 2013 Quarterly Investment Report. Other Engineer Homby stated staff has started to work on the preliminary design for Sunnyvale Road which is a 2014 project. Staff will send out a notice to residents along that roadway that staff wants to meet with them in a neighborhood meeting to solicit feedback from them about positive and negative issues with the roadway and to tell them what the City does for a typical project. He noted a copy of the notice will also be sent to Council. Director DeJong stated that with the new financial system staff is working on pulling in last year's balances and will then generate comparison reports. That should be done before the next Council meeting. Administrator Joynes stated staff will provide Council with a summary report in the next couple of days of the Council and staff retreat held on February 8, 2014. Staff will try and put timelines on the action items and put that into a work plan. Mayor Zerby noted that he thought the retreat was very helpful. B. Mayor and City Council Councilmember Siakel reported on the Excelsior Fire District (ETD) Board meeting she attended on January 22. She stated there was again a great deal of discussion about the Excelsior Firefighters Relief Association (EFRA) per - year -of- service (PYOS) pension benefit and increases to that benefit. The ETD Board unanimously approved policy guidelines for determining future increases to the PYOS including the funding coverage percentages (FCP) proposed by the Greenwood Council. When the EFRA's fund for pension reaches a FCP an associated PYOS percent increase will be considered. The ETD Board then approved a $500 increase to the PYOS benefit in 2014 on a 3/2 vote. The PYOS benefit was last increased in 2007. She noted that significant progress has been made on that; something that has been talked about for many, many years. She noted the EFRA membership also approved the policy guidelines and the benefit increase during EFRA's annual business meeting. Mayor Zerby stated there has been a lot of discussion about that and a lot of work has gone into gain some consensus about it. FIe thanked Councilmember Siakel for her efforts. Councilmember Siakel stated there is a lot more detail about the discussions related to that but she just wanted to update Council on what was resolved. Mayor Zerby stated he thought Siakel undersold that project. Councilmember Woodruff commented that he has been keeping track of what has been going on with the ETD Board with regard to the PYOS benefit discussions. He stated Council's October 28, 2013, meeting minutes indicate there had been discussion about around a 4 percent increase to the benefit. He came to find out that the Council's representative was one of three who voted for an 8 percent increase. He expressed his disappointment that Council had a discussion about the benefit increase and then the representative approves double of what was discussed. He then stated that he found out that the EFRA submitted paperwork to the State on the condition of the fund and the State came back informing the EFRA that the most the EFRA can increase the benefit in 2014 is $350. From his perspective the EFRA has taken it upon itself to take the other $150 that Councilmember Siakel reported on and make that an CITY OF SIiOREWOOD REGULAR COUNCIL MEETING MINUTES February 10, 2014 Page 12 of 12 automatic increase in 2015. He noted he finds it hard to understand that logic. He stated he is maybe a minority of one on the Council but he does not think the process went the way he had expected. Councilmember Siakel clarified that as a member of the PFD Board she has the latitude to make a decision. She noted there had been a tremendous amount of negotiation and she did what she thought was fair in working with the firefighters and with representing Shorewood. Councilmember Hotvet stated representatives from the Lake Minnetonka communities are going to meet on the scenic byway initiative on February 24, 2014, from 9:30 — 11:00 A.M. at Wayzata City Hall. Representatives from the State of Minnesota have also been invited. kl� \lat�Illi►1 Hotvet moved, Woodruff seconded, Adjourning the City Council Regular Meeting of February 10, 2014, at 8:10 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder CIA i Jean Panchyshyn, CityClerk 1 Scott Nrby, Mayo