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03-10-14 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 10, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Hotvet and Sundberg; Associate Attorney Murphy; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby Absent: Councilmembers Siakel and Woodruff B. Review Agenda Administrator Joynes asked that Item I LC Resolution in Support of the State Sale Tax Exemption Clarification be added to the agenda. It relates to the sales tax exemption and joint powers organizations. Sundberg moved, Hotvet seconded, approving the agenda as amended. Motion passed 310. 2. APPROVAL OF MINUTES A. City Council and Staff Retreat Minutes, February 8, 2014 Hotvet moved, Sundberg seconded, Approving the City Council and Staff Retreat Minutes of February 8, 2014, as presented. Motion passed 3/0. B. City Council Work Session Minutes, February 24, 2014 Sundberg moved, Zerby seconded, Approving the City Council Work Session Minutes of February 24, 2014, as presented. Motion passed 310. C. City Council Regular Meeting Minutes, February 24, 2014 Hotvet moved, Sundberg seconded, Approving the City Council Regular Meeting Minutes of February 24, 2014, as presented. Motion passed 310. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Hotvet seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 2 of 11 B. Adopting RESOLUTION NO 14 -010 "A Resolution Making the Appointment of Timothy J. Keane, Kutak Rock, LLP, as City Attorney effective March 3, 2014, and for the remainder of 2014." C. Adopting RESOLUTION NO 14 -011 "A Resolution Malting the Appointment of Tad Shaw as the City's Representative to the Minnetonka Community Education Advisory Board for 2014." D. Adopting RESOLUTION NO. 14 -012, "A Resolution Accepting Improvements for County Road 19 Sidewalk Extension Project and Authorizing Final Payment City Project 12 -01." E. Accept Proposal for Professional Services for the Surface Water Asset Management Program (SWAMP). Motion passed 310. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Recognition of Service of Park and Planning Commissioners Mayor Zerby stated the Park and Planning Commissions are invaluable to the City Council and to the City. The commissioners commit their time without receiving compensation for it. The Commissions provide Council with information so Council can take action on items. He referred to them as the place where a lot of the heavy lifting gets done. He expressed his appreciation for their efforts. On behalf of the Council and the residents of Shorewood, Mayor Zerby thanked Steve Charbonnet for his three years of service as a Planning Commissioner and presented him with a certificate of appreciation and recognition. A plaque will be mailed to him at a later date. On behalf of the Council and the residents of Shorewood, Mayor Zerby thanked Michael Garelick for his three years of service as a Planning Commissioner and presented him with a certificate of appreciation and recognition. A plaque will be mailed to him at a later date. Mr. Garelick stated that based on his experience on the Planning Commission the City is in good hands with the Council and staff it has. Mr. Charbomret noted his concurrence. Mark Kjolhaug and Steve Quinlan were not present at the meeting to receive a plaque of appreciation and recognition for service as Planning Commissioners. Mr. Kjolhaug had been a Commissioner for three years and Mr. Quinlan had been a Commissioner for more than six years. Their plaques of recognition will be mailed to them. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 3 of 11 FIX a 8. PLANNING A. Report on the March 4, 2014 Planning Commission Meeting Director Nielsen reported on matters considered and actions taken at the March 4, 2014, Planning Commission meeting (as detailed in the minutes of that meeting). Mayor Zerby asked if a there was a lot of turnout for the public hearing for the Summit Woods Development Stage plans. Director Nielsen stated the attendance was a little tighter than the previous meetings, but the same core group was there. Nielsen explained they expressed concerns similar to those they had previously conveyed. They had significant concerns about the grading plan. Based on the concerns, he thought the Planning Commission made a good discussion by continuing the hearing to its April 1, 2014, meeting. It will come before Council on April 14, 2014. Councihnember Sundberg noted she was the Council Liaison for that meeting. She stated part of the reason for continuing the hearing was to allow the developer to provide additional information about stormwater management on the site. She commented she also thought the same core group was present for the March 4 meeting. She estimated that about three- fourths of the people in the audience were from the City of Chanhassen. The issues brought up were similar to past meetings. There was a lot of concern about safety on Summit Avenue. Director Nielsen stated the Planning Commission started its discussion about Commissioner attendance requirements. Those present did not want to make them too stringent. The Commission will discuss it again during its April 1 meeting. B. Conditional Use Permit for Accessory Space over 1200 Square Feet Applicant: Henrick Nielsen Location: 4755 West Lane Director Nielsen explained that Henrik Nielsen is proposing to demolish the existing house and construct a new home on his property located at 4755 West Lane. The new house will be constructed a little further to the north on his property. The proposed attached garage will be greater than 1200 square feet in area. That requires a conditional use permit (C.U.P.) pursuant to Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code. Mr. Nielsen has applied for a C.U.P. With regard to the analysis of the case, Nielsen reviewed how the applicants' request complies with the four criteria listed in Section 1201.03 Subd.2.d.(4) of the City's Zoning Code for granting this type of C.U.P. The total amount of accessory space (1,268 square feet) does not exceed the total floor area above grade (2.474 square feet— main level only). The small utility shed on the property has been removed. 2. The total amount of accessory space cannot exceed 10 percent of the minimum lot size for the R- IA/S, SingleFamily Residential /Shoreland, zoning district in which the property is located (0.10 x 40,000 = 4000). CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 4 of 11 3. The proposed house and garage comply with RIA/S setback requirements. The proposed hardcover on the site will be 13.8 percent; well within the 25 percent maximum requirement. The site is heavily wooded and the structure is well screened from the street and adjoining properties. 4. The new garage is an integral part of the proposed house, architectural compatibility is not considered to be an issue. The proposed angle of the garage actually diminishes the size of the garage. The relocation of the driveway from the south side of the lot to the north, moving it farther from the sheet corner, is also considered an improvement. Nielsen stated based on the analysis of the case staff and the Planning Commission recommend the C.U.P. be granted as requested. Sundberg moved, Hotvet seconded, Adopting RESOLUTION NO. 14 -013, "A Resolution Granting a Conditional Use Permit for Accessory Space Over 1200 Square Feet of Area to Henriek Nielsen, 4755 West Lane." Motion passed 310. C. Minor Subdivision and Combination Applicant: Keenan Dammen Location: 20435 Radisson Road, Outlets C &s D and 5590 Shore Road Director Nielsen explained Keenan ,Dammen owns the property at 20435 Radisson Road. The property was part of the former Larson Estates plat and includes two outlots on Shore Road, one of which abuts the shoreline of Christmas Lake. When Larson Estates was platted in 1997, the approval stipulated that the outlots would remain legally combined with the home at 20435 Radisson Road. The exception to that restriction was that the outlots could be conveyed to abutting property owners on either side of the outlots. Mr. Dammen now proposes to convey the two outlots to Ian and Carol Friendly, who own the property at 5590 Shore Road. Both outlots abut their property. They will have to be legally combined with the Friendly property. Councilmember Hotvet asked what will happen to the portion of Shore Road that is between the two outlots. Director Nielsen stated it would continue to separate the two outlots. Director Nielsen explained that staff has talked about vacating that portion of Shore Road and making it a solid piece of property. Vacating that portion of Shore Road and making it one piece of property would greatly enhance the buildability of the Friendly property. He then explained that the City plows that roadway. Therefore, there would have to be some type of arrangement that would allow the City to turn a snowplow truck around in that area. He noted if a vacation is asked for Council would have to hold a public hearing on that. Councilmember Hotvet asked if there is a cul -de -sac there now. Director Nielsen responded no. llotvet then asked how snowplow truck drivers turn around now. Director Brown explained there is an open area in the turf to the north and the City has had to pull trucks out of that area three or four times. Brown stated the driveway for that parcel is circular and at one time the owners had allowed Public Works personnel to turn trucks around in there. But, that became damaging to the driveway. After that ceased truck drivers began using ground adjacent to the pond. He noted he received a call from the property owner today about a different issue and they eventually talked about this. He told the property owner that it would be nice if the City and the property owner could reach an agreement where the City could retain a small portion of the property for a hammerhead turnaround. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 5 of 11 Hotvet stated if that end is closed off she asked if it would affect the property owners of the adjacent parcel to the west. Director Nielsen stated if the City ended up doing what Director Brown suggested the trucks would likely continue to turn around on Outlot D. The portion of Shore Road would just be eliminated as a public right -of -way (ROW). There would not be a requirement to be setback from that piece of land because it would no longer be a road ROW. It would probably be some type of easement. In response to a question from Mayor Zerby, Director Nielsen explained that the Dammen property and a number of other parcels have right to use the Lot 11 property basically as common beach. Hotvet moved, Sundberg seconded, Adopting RESOLUTION NO. 14 -014, "A Resolution Approving a Subdivision and Combination for Keenan Dammen, 20435 Radisson Road, Outlots C and D, and Ian Friendly, 5590 Shore Road" subject to the division /combination resolution being recorded within 30 days of Council approval. Motion passed 310. 9. ENGINEERING/PITBLIC WORKS A. Resolution Authorizing Preparation of Feasibility Report for Sunnyvale Lane Improvements Project Engineer Hornby explained that Council has already authorized the preparation of the feasibility report for the Sunnyvale Lane improvements project. He explained that because there is a chance to perform an assessment for a possible extension of watermain, Staff wants Council to adopt a resolution authorizing the preparation of the report as required by Minnesota Statute Chapter 429 for special assessments. He noted this is just a housekeeping item. Hornby then explained staff has had the initial neighborhood meeting about the project. There are eight parcels in this project area and six of them do not have access to the City's water system. There were property owners of four of those six properties in attendance. Three of the four were not interested in municipal water. One couple is retired and does not want the assessment expense for water. Some others had a deep well and do not think there is a need for City water unless there is a need to replace their pump or some other expensive component of the pump. The one couple that was interested in City water wanted it as a backup should their well go bad. He has not contacted the other two yet. In response to a question from Comrcilmember Hotvet, Engineer Hornby explained that the City polls the property owners about their thoughts about watermain extension if watermain is not present when the City is going to reconstruct a roadway. In the project area there is no watermain to connect to. Meadowview Road was reconstructed in 2010 and watermain was not extended as part of that. Improvements were made to a portion of Wild Rose Lane at the same time and watermain was not extended in that area. The only source of watermain is along Eureka Road. If watermain were to go in for this project it would be a dead -end watermain about 600 — 700 feet long. He clarified the properties in the project area could be served with watermain albeit it would require some additional maintenance to flush that section of the line. He stated that from an engineering perspective there is no reason to extend watermain for future distribution. He noted he will contact the owners of the other two properties not served by City water to find out what their desires are. He stated the owners of the six properties have been asked to provide the City with their written viewpoints. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 6 of 11 Council member Hotvet stated she would rather table this until Engineer Hornby has contacted the owners of those two properties. Hornby explained that work has begun on the feasibility report and that cannot be presented to Council until the resolution is approved. Engineer Hornby noted that the watermain portion of the project can be taken out of the project at a later date. Sandberg moved, Zerby seconded, Adopting RESOLUTION NO. 14 -015, "A Resolution Ordering Preparation of Feasibility Report for Sunnyvale Lane Improvements Project, City Project 14 -01." Motion passed 310. B. Authorize Execution of Roadway, Drainage and Utility Easements for West Turnaround on Valleywood Lane Improvement Project Engineer Hornby explained that on the west end of Valleywood Lane there is a very narrow private driveway that the City authorized to be constructed in a public right -of -way (ROW). The residents maintain that. As part of the Valleywood Area improvements there is a desire to improve that roadway to the west end. Staff has been looking for an opportunity to construct a turnaround to comply with the fire access guidelines and to satisfy Public Work's needs. The lesser impact will be a hammerhead turnaround. Hornby then explained there are owners of two properties involved with one of them owning two parcels of land. The property owners have agreed to donate the easements to the City. He noted the meeting packet contains a sketch of the easement. Ile did have Attorney Keane to review the easements. He also noted that the property owners did not think there was a need to let their mortgage companies know of this. He explained the property owner who owns the two lots has them up for sale. The owner of the other property is not upside down on their mortgage and the size of the easement has little impact on the size of the parcel. Hotvet moved, Sandberg seconded, Adopting RESOLUTION NO. 14 -016, "A Resolution Accepting Roadway, Drainage and Utility Easements for Valleywood Area Improvement Project, City Project 13 -01, and authorizing and directing the mayor and city cleric to execute the easements." Motion passed 3/0. C. Accept Proposal for Professional Services for Radisson Road Lift Station Director Brown explained the lift station rehabilitation project that will be started in 2014 is for the Radisson Road Lift Station (Lift Station 11). Lift Station 11 is about 300 feet north of Shore Road. Lift Station 11 is the largest lift station the City operates. This project differs from others because it involves the replacement of a forcemain. The new forcemain will go up over a hill towards Covington Road. The proposal includes the feasibility report, the preliminary design, the final design, and construction inspection for the lift station and the forcemain. The proposal is for an amount of $47,861. If approved, this project would be funded out of the Sanitary Sewer Fund. He noted that staff recommends approval. Councilmember Hotvet asked how long a project like this will take. Director Brown responded it will probably start in the fall of 2014 and be completed in 2015. Sandberg moved, Hotvet seconded, accepting Option 1 in the proposal from WSB a& Associates, Inc., for professional engineering services for the Radisson Road Lift Station 11 rehabilitation project for an amount not to exceed $47,861. Motion passed 3/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 7 of 11 Mayor Zerby stated the 2014 Sanitary Sewer Fund Capital Improvement Program includes a project to rehabilitate Lift Station 9 at Minnetonka Boulevard. He asked when that will be brought before Council. Director Brown responded later. D. Salt Storage Agreement between Shorewood and Excelsior Director Brown explained that during the February 8, 2014, Council and staff retreat there was discussion about the Cities of Shorewood and Excelsior, in particular, trying to do more tasks cooperatively. Over the last few months the Mayors of the two Cities have talked about entering into an agreement for combined salt -sand storage. Shorewood has offered to let Excelsior store its salt -sand in the salt storage shed at the Shorewood Public Works campus. Prior to the trial program Excelsior stored it in the open air. The proposed agreement includes a provision that would require Excelsior to pay an annual amount of $250 to cover Shorewood's minor amount of overhead expenses. There are also provisions for how the materials will be delivered to the site, loaded and taken off of the site. He noted that Attorney Keane helped in drafting the agreement and that staff recommends Council direct staff to prepare the final agreement consistent with the draft agreement. Mayor Z,erby stated he thought this is a good step in the right direction. The trial seemed to work well for this past season. Councihnember Sundberg asked if there were any issues with the trial program. Director ,Brown noted that the two Public Works Departments work very well together and that the trial program worked out well. Administrator Joynes stated that earlier in the day he received a phone call from Councihnember Woodruff about the language in Item 4 in the agreement relating to employees and dealing with claims and liabilities. Woodruff was somewhat confused by that language. Joynes asked that Council approve the draft agreement with a provision that he confirms the language with Attorney Keane. If any major changes have to be made it will be presented to Council again. Hotvet moved, Sundberg seconded, directing staff to prepare a final salt storage cooperative agreement consistent with the draft agreement subject to Administrator Joynes confirming the language in Item 4 with Attorney Keane. Motion passed 310. 10. GENERAL/NEW BUSINESS A. 2014 Aerial Deer Survey Director Nielsen explained the 2014 aerial deer survey counted 26 deer; the lowest number ever counted. The second lowest was 64. lie explained the person that runs the survey told him there are common areas in the City of Tonka Bay where deer circulate through from Shorewood. There are also deer that circulate back and forth between Shorewood and the City of Chanhassen. On the day the survey was done the deer were located across the borders. Nielsen suggested Council give consideration to a reduced deer management harvest in 2014. He noted that Councilmember Woodruff had pointed out that City's 2010 Deer Management Plan includes a threshold goal of around 75 deer throughout the City. He stated the 2014 count is significantly lower than that. He suggested doing an informal poll in the City's newsletter as to whether or not residents are seeing fewer deer. He stated Council may want to do that before making a decision in June or July about whether CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 8 of 11 or not to have a deer harvest program. Council may want to consider reducing the number of harvest weekends to three. There were five in 2012 and 2013. Forty -one deer were harvested in 2013. Mayor Zerby noted that he likes Director Nielsen's suggestions. H'e stated that when he speaks with residents they either prefer as many deer as possible or none. IIe likes the idea of reaching out to residents. Councilmernber Sandberg noted that she is seeing less deer traffic on her property. She stated she would like to know what the residents think before making a decision. B. Christmas Lake Aquatic Invasive Species Inspection Program Director Nielsen explained that during the past two years the City has participated along with the Christmas Lake Homeowners Association (CLHA) in the aquatic invasive species (AIS) inspection program at the Christmas Lake public access. In 2012 the Minnehaha Creek Watershed District (MCWD) oversaw the inspectors. The City did that in 2013. He noted that to date no one has reported seeing zebra mussels in that Lake. He then explained the CLHA has been successful in securing some grant funds to hopefully put toward a centralized inspection program that it has hying to bring to fruition for quite some time. Staff does not know if that will happen in time for the 2014 season. Therefore, staff is asking Council for authorization to apply for a grant from the MCWD to help offset the costs of the Christmas Lake inspection program. In the past the CLHA has paid for the entire cost and the City has given it tine grant money it received to offset the expense. The grant has been for close to $50,000 for the last two years. He noted the application to the MCWD would be for the same amount for 2014. Nielsen noted the MCWD just notified the City last week that grant applications have to be submitted by March 19. But, there is not another Council meeting before then. Therefore, the authorization to submit an application has to be given this evening. Mayor Zerby stated he thinks it is a good idea to again apply for a grant. Director Nielsen stated he will keep Council up to date on the centralized inspection proposal. Mayor Zerby stated there are some changes coming to the Christmas Lake access area. IIe asked when Council will hear more about that. Administrator Joynes stated that during the February 8, 2014, Council and staff reheat concern was expressed about the requirements the Minnesota Department of Natural Resources (DNR) wants to impose on the City. At that time staff was directed to try and negotiate with the DNR. Staff has not done that yet. 11. OLD BUSINESS A. Representative Appointment on the Lake Minnetonka Conservation District Board Mayor Zerby stated that earlier this evening Council interviewed an applicant, Deborah Zorn, to serve as the City's representative to the Lake Minnetonka Conservation District (LMCD) Board. During its February 24, 2014, meeting Council appointed staff member and resident Julie Moore to serve as the interim representative. If Council wants to appoint Ms. Zorn it must first rescind Ms. Moore's appointment. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 9 of 11 Councilmember Sundberg stated she was impressed with Ms. Zorn. Sandberg moved, Hotvet seconded, Adopting RESOLUTION 14 -017, "A Resolution Rescind the Appointment of Julie Moore and Making the Appointment of Deborah Zorn to the Lake Minnetonka Conservation District Board Effective March 10, 2014, through January 31, 2016. Motion passed 310. B. Discussion on Defining a Solar Study Request for Proposals Mayor Zerby explained that during its February 24, 2014 meeting, Council indicated it was interested in researching alternative energy use by /within the City. Council was not prepared to do the solar energy project that was on that meeting's agenda. Council wanted to take a broader approach to alternative energy. He thought he heard Council say they would like to take a request for proposals (RFP) approach to 'finding someone who could help with identifying alternative energy options. Staff is looking for direction on what Council wants in the RFP. Councilmember Sundberg cautioned against making the RFP too involved. She suggested looking for expertise in helping staff and Council: assess the feasibility of various forms of alternative energy uses by the City; assess financing options; and identify the best technologies available. She stated she is aware of too many well intentioned communities having entered into alternative energy projects where the technology failed. Mayor Zerby asked Councilmember Sundberg what she expects the outcome to be for the City. Sundberg stated it should identify if there are any feasible options for alternative energy possibilities for the City or community, how they could be financed and what technologies would be best. The focus should be on the lowest cost options. Zerby then asked if it would be for both public and private uses of alternative energy. Sandberg stated it would be for City uses and uses within the community. She then stated there have been some attractive community projects done. Councilmember Ilotvet stated she heard on the radio earlier in the day that the wind industry is taking off. She then stated this would tie into steps in the GrreenStep Cities Program. She went on to state she would like to learn how alternative energy projects have worked out for cities of similar size. Councilmember Sundberg stated that would be a valuable fourth component to include in the RFP. Councilmember Sundberg stated there are opportunities for the City to work with the school district on this. Mayor Zerby asked Director Nielsen if he has enough direction from Council. Nielsen responded he did. Zerby then asked Nielsen how long it would take to write the RFP. Nielsen responded one to two months. Administrator Joynes stated that earlier in the day he had received communication from Councilmember Woodruff and Woodruff explained to him that he had contacted a friend of his at Honeywell who does alternative energy consulting. That person would be willing to come and talk to Council about alternative energy options that Honeywell gets involved around the Twin Cities and county at no cost to the City. Joynes clarified that person would not be involved in doing anything for the City going forward. Councilmember Sundberg thanked Councilmember Woodruff but recommended against doing that. She clarified if Woodruff s friend does the kind of work the City is seeking than the RFP could be sent to him. Joynes stated Woodruff had indicated the individual would not do work for the City. Joynes then stated Honeywell would likely be one firm to consider. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 10 of 11 C. Resolution in Support of the State Sale Tax Exemption Clarification Mayor Zerby stated that this evening Council was provided a copy of a resolution stating that the City supports language to clarify the new local government sales tax exemption applies to by all government entities, including joint powers organizations. Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 14 -018, "A Resolution Supporting the State Sales Tax Clarification Bill." Mayor Zerby stated he strongly supports this. He believes not including joint powers organizations was an oversight. Motion passed 3/0. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff Director Brown stated that on February 28, 2014, there was a watermain break in the Amesbury neighborhood. The repairs went smoothly and water service was restored within a number of hours. Mayor Zerby stated a couple of people have asked him why some signs have bags on them. He encouraged that be explained to the residents in the City's newsletter or on its website. He asked Director Brown to explain the reason. Director Brown explained that during its February 24, 2014, meeting Council approved an amendment to the City Ordinance regarding seasonal load restrictions. The City will now follow the Minnesota Department of Transportation (MnDOT) timeframe versus 'fixed dates on the City's weight restriction signs. Therefore, Public Works personnel bagged all of those signs. The City is waiting for new generic signs. Should MnDOT put load restrictions in place before the new signs come the bags will be removed from the signs. Director DeJong stated the Finance staff went through training on the utility billing component of the new financial system the previous week. As part of the new electronic process customers can sign up for an electronic bill and have their payment electronically deducted from their bank account or charged to their credit card. In response to a question from Mayor Zerby, DeJong stated a customer can also make a one- time online payment. Director Nielsen noted he attended an Emerald Ash Borer symposium the previous week. He stated that during the February 8, 2014, Council and staff retreat Council discussed the City possibly hiring a part- time forester. Staff is surveying what the surrounding communities, including those in the South Lake area, are doing and if they are interested in partnering on an area forester. He then stated that people were led to believe that the extremely cold temperatures killed off the ash borer larvae by as much as 80 percent. At the symposium people were advised that will likely not be the case for the metropolitan area. Apparently it was not cold enough. B. Mayor and City Council CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 10, 2014 Page 11 of 11 Councilmember Hotvet stated that on February 24, 2014, she and Mayor Zerby were among about 35 people who attended a meeting about a possible Lake Minnetonka Regional Scenic Byway initiative. There were fourteen communities around the Lake represented. There were also representatives from the Minnehaha Creek Watershed District and the state and federal governments. Hennepin County Commissioner Callison was also in attendance. She noted there are already two scenic byways in Hennepin County; the Grand Rounds and the Great River Road. She clarified there is no intent to build a road or raise a road around the Lake. The group is supporting a multi -modal transportation concept; not just roadways. The next step is to bring information on the concept back to the Lake cities' councils. Mayor Zerby noted he thought it was a great first meeting. He stated a lot of questions were asked about how it would be implemented. That and the makeup of the group have not been decided. He explained that he has heard that typically there is a coordinating committee and it divides the scenic byway into sections and there is representation from each of the sections. Not necessarily just from local government. Councilmember Hotvet stated there is value in having representation from many groups. Mayor Zerby stated he attended the February 26, 2014, South Lake Minnetonka Police Department (SLMPD) Coordinating Committee meeting. Tonka Bay Mayor De La Vega will be the committee chair for 2014 based on the rotation schedule. He explained the SLMPD fiscal year 2013 ended with a budget surplus. The Committee discussed labor negotiations in a closed session. A resolution supporting the sales tax exemption clarification language was approved. There was discussion about the SLMPD's records management system and the progress that is being made on improving some of the canned reports. SLMPD Chief Litsey is working with the vendor on reporting needs and desires. 13. ADJOURN Sandberg moved, Hotvet seconded, Adjourning the City Council Regular Meeting of March 10, 2014, at 8:04 P.M. Motion passed 310. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Scott Zerby, Ma, or i aIL Jean Panchyshyn,Ci Clerk