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07-14-14 CC Reg Mtg MinCITY OF SHORE WOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 14, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmernbers Hotvet, Siakel, Sundberg, and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and, City Engineer Hornby Absent: None. B. Review Agenda Mayor Zerby asked that Item I LA be discussed before Item IO.A on the Agenda because there were a number of people in the audience for that item. Councilmember Woodruff stated that Council had received a revised agenda for this meeting early in the day. Item 5.A had been added. He did not think that item was on the agenda that was published last week. He asked if the public had been given legal notice about this meeting. Director Nielsen apologized for the item not being included in the meeting packet distributed last week. He explained the item was added to the agenda the previous Friday which was three days before this meeting. The item was noticed in both newspapers twice. All legal and technical requirements have been met. Woodruff then stated that from his perspective there are too many items being added to agendas at the last minute. He asked that be brought under control so it does not happen anymore. Woodruff moved, Sundberg seconded, approving the agenda as presented. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, July 23, 2014 Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of July 23, 2014, as presented. Motion passed 5/0. B. City Council Regular Meeting Minutes, July 23, 2014 Woodruff moved, Sandberg seconded, Approving the City Council Regular Meeting Minutes of July 23, 2014, as amended to note that Councilmember Hotvet was absent. Motion passed 510. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 2 of 19 Hotvet moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. B. C. D. E. Approval of the Verified Claims List Adopting RESOLUTION NO. 14 -060, "A Resolution Approving the Regular Full Time Appointment of Robert Hanson as Light Equipment Operator." Accept Proposal for Professional Design Service for the 2014 Mill and Overlay Project, City Project 14 -04. Adopting RESOLUTION NO. 14 -061, "A Resolution Authorizing Expenditure of Funds for Replacement of Trees for Strawberry Lane and West 62nd Street Intersection Improvements." Adopting RESOLUTION NO. 14 -062, "A Resolution Approving Change Order No. 2 for Valleywood Area Improvements, City Project 13 -01." Motion passed 510. 4. MATTERS FROM THE FLOOR George Greenfield, 24715 Yellowstone Trail, stated he wanted to readdress the situation on the property located at 24745 Yellowstone Trail which he first brought to Council's attention during its June 9, 2014, meeting. He noted that the residents in his neighborhood are appreciative of the efforts of Director Nielsen, Administrative Assistant Fasching and Light Equipment Operator (LEO) Lugowski to try and address the matter. Unfortunately, the situation is the same; the lawn has still not been mowed. A person in his neighborhood is hying to sell their property. The 24745 property is a negative. He asked if Council is aware of the response the City received from the bank that owns the property on June 30 about the grass needing to be mowed. He explained that he thought the response was one of contempt for the residents of Shorewood and democratic government in general. The bank essentially said it was not going to do anything about it. He commented that when any organism, including the City, is suffering from a parasite (people who speculate and deal in usury are parasites from his perspective) the parasite needs to be exterminated. He indicated that one way that could be done would be for Council to lower considerably the criteria for condemnation and eminent domain for unoccupied, bank -owned properties. He does not think the banks have any intention of selling the properties until there is another bubble. There have been four properties in his neighborhood that were foreclosed on. The banks were willing to kick the people out quickly. But, they have done nothing to sell the properties or maintain the properties. He noted that Director Nielsen had explained to the residents in the neighborhood the City could not mow the property immediately because of the potential spread of noxious weeds. He explained that if the property is allowed to go to seed in its natural state the weeds could be spread regardless. He asked that the situation be readdressed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 3 of 19 He stated when a citizen exercises their first amendment rights to petition for regressive grievances that right is not realized if the citizen does not receive a response. The neighborhood residents have received a response but the situation has not been addressed. Mr. Greenfield thanked Council for the opportunity to come before it. Director Nielsen stated the City received authorization earlier in the day to mow the grass on the 24745 property. The noxious weeds on the property have to be pulled first. The Hennepin County Weed Inspector has authorized that to be done. Public Works has to schedule time to do that work. Mayor Zerby asked Attorney Keane if there is anything the City should do to strengthen the language in the City Code for these types of issues. Keane explained the City has nuisance provisions in its ordinance. There is a nuisance declaration. The City can obtain the authority to go on the property in order to maintain it. That is about all the City can do to limit the nuisance and the noxious effects to other properties. Zerby stated he assumes the City sent a nuisance notice to the bank. Keane stated that was disregarded. Zerby questioned if that is not enough to allow the City to mow the grass and pull the weeds rather than waiting for authorization from the County Weed hnspector. Director Nielsen explained the City Ordinance does require the intermediate step. He noted the response from the bank was verbal. He explained the bank called the City the previous week and indicated it did not intend to cut the grass but the City could. The last step was for the City to check with the County Weed Inspector. He stated in the past the City would have handled a situation like this within 10 — 14 days. He explained the City would have contacted the last known owner and if they did not respond Public Works would cut the grass and send that person a bill. If the bill was not paid it was assessed to the property. The process is now much more complicated. It is almost to the point where a city has to get a warrant to go onto the property. Councilmember Siakel stated that grass will have to be mowed again in two weeks or so. She asked if the process would have to be started all over again. Or, can the City just mow it again and send the bank another bill. Director Nielsen stated he did not think it would have to be mowed again in two weeks; maybe a month. He noted he will have to ask Attorney Keane if the City can continue on with the current notice or if it has to start all over again. Councilmember Woodruff suggested sending the bank a letter noting that the bank has told the City it will not mow the grass as required by the City Ordinance and explaining that the City will mow the grass when it needs to be mowed and what the cost per mowing will be. It should also inform the bank that if it does not pay the bill the amount of the bill will be assessed to the property. Nancy Rendous, 6040 Maple Leaf Circle, noted her property is located in the Shorewood Oaks development and that her property abuts the Ashland Woods development. She explained that for the Ashland Woods development that site was raised about nine feet. The properties in that development drain to water that is supposed to drain back to Freeman Park. The area that is supposed to collect the water has been overflowing since sometime in May. The water flows into the Park over one walking path but not the second walking path. It just flows back into her neighborhood. They built their home and moved into it more than 24 years ago. This is the first year their sump pump has run. She noted that she understands that the ground water table is at a record high. She stated she thought the pathway is not adequate to handle the stormwater runoff of the seven huge houses and the raised ground in the Ashland Woods development. The water does not flow where it is supposed to go. She noted her basement is not dry this year. She stated the Shorewood Oaks development does not have CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 4 of 19 the capacity to handle the stormwater that flows into it from other places. The drainage system in and around the area does not have the capacity to handle all of the stormwater. The water was pooling in the streets. She expressed concern about the impact of the Boulder Cove development in Chaska. Ms. Rendous suggested the City consider doing some grading or put in a culvert under the second walking path. Mayor Zerby asked Engineer Hornby if staff has had an opportunity to review the plans for the Boulder Cove development with regard to drainage that will impact Shorewood. Hornby explained that development will drain pretty much to the west and southwest. It will flow down to Highway 7. Staff had told the developer and the City of Chanhassen that the stormwater from that development could not drain to the north. The plans show a berm between the Shorewood Oaks development and the Boulder Cove development. The design is to handle a 100 -year storm event. He noted that he will work with Director Brown to determine what is going on with stormwater in the area Ms. Rendous talked about. Councilmember Woodruff asked if the Ashland Woods development drainage system is working the way it was designed to work. He asked staff to report back on that. 5. PUBLIC HEARING A. 7:10 P.M. PUBLIC HEARING — Vacate Drainage and Utility Easements Applicant: Bennett and Sharon Morgan Location: 5580 Woodside Lane Mayor Zerby opened the Public Hearing at 7:17 P.M. Director Nielsen explained that Bennett and Sharon Morgan, 5580 Woodside Lane, are building a new house on their property. During that process it was discovered that the existing sewer line strays outside of the existing sewer easement. The Morgans have spoken with the property owners to the north of their property about vacating a portion of the City sewer and granting the property to the north a private sewer easement. The private service would extend into the public sewer line. The Director of Public Works and the City Engineer are okay with what is being proposed subject to the existing manholes being removed. Staff recommends approval of the vacation. Councilmember Woodruff stated the resolution Council is being asked to adopt does not mention the manhole removal requirement. Director Nielsen explained it should not be in there because the resolution is recorded with Hennepin County. The requirement will be a condition of approval of the vacation. Nielsen noted the City will get an escrow agreement with the Morgans to ensure the manholes are removed. Seeing no one present to comment on the case, Mayor Zerby opened and closed the Public Testimony portion of the Public Hearing at 7:22 P.M. Hotvet moved, Siakel seconded, Adopting RESOLUTION NO. 14 -064, "A Resolution Vacating the Existing Drainage and Utility Easements Located on 5580 Woodside Lane" subject to the existing manholes being removed. Motion passed 510. Mayor Zerby closed the Public Hearing at 7:22 P.M. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 5 of 19 6. REPORTS AND PRESENTATIONS A. Discussion with Joe Davito, Energy Expert, on Scope of Request For Proposal Elements for Alternative Energy Mayor Zerby introduced Joe Davito, an energy expert, who is present to talk about green energy options for Shorewood. Administrator Joynes explained that Mr. Davito spent some time with staff about one month ago discussing green energy options for Shorewood. The direction from Council was to take a broad look at anything that was possible. There needs to be a look at more specifics in order to craft a request for proposal (REP) to send out to vendors. Mr. Davito works with WSB & Associates in a number of capacities. Staff thought it would be beneficial to Council to hear some of the same things it heard. Mr. Davito noted he had been asked to put together some ideas about what is possible. He stated he has over 25 years of experience in the US power industry. He has been involved with renewable energy projects costing over $2 million in the US. He recently formed SolarStone Partners to develop, construct and operate solar projects in the Midwest. Mr. Davito explained that he and staff discussed large and small wind energy, solar energy and geo thermal options. He does not have a lot of geo thermal expertise. Large wind turbine energy has come a long way over the last five years. Current land based turbine sizes range from 1.7 megawatts (MW) to 3 MWs. One 2 MW turbine will produce approximately 7.4 million kilowatt hours (KWh) per year in Minnesota. The average home in Minnesota uses about 8,000 KWh per year. The cost to install is about $4.5 million. The height is almost 500 feet; just below the point where the Federal Aviation Administration has issues with airplanes. They are very efficient. He had worked with Xcel Energy on a very large scale project (about $3.4 million) in the City of Rochester and the price for that energy because of the scale is less than $.03 per KWh. If a new gas fire generator was built the cost for a KWh would be $.07 — $.08. If a new coal plant was built the cost for a KWh would be $.10 — $.12. Without a tax credit the KWh cost for wind would be $.058. He did not think large scale wind would be appropriate for the City primarily because of size and regulatory concerns. Xcel has the regulatory right to provide retail electricity in its service area. Small scale wind turbines are less than or equal to 100 KW. One 100 KW turbine will produce approximately 175,000 KWh per year in Minnesota and it costs about $350,000 to install. He has heard of costs as low as $115,000. To date it has been cost prohibitive with other alternatives, but it may warrant additional evaluation. They are about 80 — 100 feet high. The higher they are the more energy they generate. The per KWh cost is about $.20. The City would be able to offset energy costs with this. The State Legislature passed a law in 2013 that mandated the State's largest utility, Xcel Energy, to begin a community solar garden. Subscribers buy a piece of the solar garden. Everyone who subscribes to the solar garden gets their pro rata share. Some of the important details about the program are being worked out with the most important being the bill credit from Xcel. There have to be at least five subscribers to a solar garden and no one subscriber can own more than 40 percent. The City and the public safety facilities could all be subscribers. Xcel will take the energy from the solar garden. If a subscriber signs a deal with the solar garden operator then the subscriber is entitled to a bill credit from Xcel. The credit will be equal to the Value of Solar Rate which is currently being negotiated at the state level. The subscriber buys from the solar garden operator. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 6 of 19 The solar garden operator gives the power to Xcel. The subscriber multiples the KWh they are getting from the solar garden by the rate. So long as the subscriber is paying the solar garden operator less than what they get paid from Xcel they save money. There would be benefits to Shorewood if it were to subscribe to a solar garden. There is no installation cost if it uses a third party owner. The City would pay a monthly subscription fee for its pro rata share of the garden. In exchange the City would receive a monthly bill credit from Xcel. The difference between what the City would pay the operator and what Xcel would pay the City would be a savings of about 5 — 10 percent of the bill. The City would save money on its bill, support renewable energy and open the solar garden to the residents in the City. City Hall, police and fire could all be subscribers. The City could get paid an annual lease payment from the solar garden operator if it provides the land. If the City wanted to it could own the solar garden, but there are some tax questions that would have to be figured out because a big component is an investment tax credit. There is a way to bring tax investors into the deal. Couieilmember Hotvet asked if a solar garden could be put on top of a structure. Mr. Davito responded they cannot be put on roofs. Mr. Davito explained the other interesting solar opportunity is net metering. For example, if the City put solar panels on top of the public safety facility the solar would offset the electricity consumption. It would turn the meter back the other way if there was more produced than consumed. In the industry that is called behind the meter. There is something called stand by charges. Usually a utility can charge a customer for infrastructure and the customer has to pay a certain stand by charge regardless of the amount of electricity consumed. For projects below 1 MW a utility cannot do a standby charge per state law. That reduces the cost of the net metering program. If the City generated all of its electricity in six months it could potentially offset its bill for the entire year. A cost benefit analysis would have to be done. The benefit of this option is the City would lock in its rate for 20 years. A 100 KW solar array would produce approximately 140,000 KWh per year in Minnesota. It would cost about $250,000 to install on land and a bit more on a roof. The equivalent KWh energy price with an investment tax credit would be about $.13. There are Made in Minnesota incentives and Xcel solar rewards. Xcel is changing how the rewards work. Xcel is transitioning to pay customers based on how much energy is produced not by what it cost the customer. Md. Davito stated he thought the community solar garden would be the best option for the City. Net metering is another good option. Both would necessitate doing a financial analysis. Councilmember Sundberg thanked Mr. Davito and stated that she thought he provided an overview of all of the possibilities quite well. She asked Mr. Davito to not take any of the comments she is about to make personally. He is clearly an expert in what he does. Sundberg stated she is baffled as to why staff has not crafted an RFP yet. She explained that she does not want Council to prejudge what the possible best opportunities for green energy are. She had hoped to get an expert that would evaluate Shorewood's infrastructure, needs and so forth. Although solar gardens may be a good option for the City, she does not want to make that prejudgment yet. She would have preferred a broader RFP process where Council and staff allow a Mr. Davito type of person to assess the Shorewood community thoroughly and recommend what that person believes are the best energy options, the best economic options and provide the best benefit to the community. She expressed disappointment that basically six months have gone by and there is still no RFP. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 7 of 19 Mayor Zerby stated it was staffs goal to have this discussion first to gain an understanding of what Council wants the REP to seek out. For example, is there is a study the RFP should be modeled after. He asked if a consultant would assess the location of the sun or land spaces. Would they survey public land? Councilmember Sandberg recommended letting the expert look at the Shorewood community and decide. She stated she thought Shorewood is a prime community for solar gardens. She cautioned against discounting wind energy. She commented there are issues with any green energy. She explained she is trying to avoid having Council and staff making decisions based on sketchy information. She wants the experts to help everyone decide on what the focus should be. She stated there are many programs, financing options and technical options. She then stated Council and staff need to know about successful and unsuccessful programs. Mayor Zerby asked Mr. Davito if this type of thing is being done for other communities. Mr. Davito responded the thought the City is on the forefront of this. Mr. Davito clarified he did not intend to come across a presupposing a solution. He explained he had been asked to explain to Council what some of the options are. Staff intended to write an RFP. He stated he would be willing to provide Engineer Hornby guidance on that or the City can bring in another expert. He then stated that from his perspective the primary driver of this is the economics and the value to the community. Council and staff need to clearly understand what it would be getting and the cost of it. Councilmember Sundberg stated she envisions that a consultant would provide the City with good hard data that backs up two or three recommendations. Mr. Davito noted he was not asked to do that and that is what the City needs to have done. Sandberg reiterated she is not criticizing Mr. Davito and that she thought he provided Council with a good overview. She stated she does not want to presuppose solar gardens are the solution. Mayor Zerby asked Engineer Hornby if he has gotten enough clarification to write the RFP. Engineer Hornby noted he will work with staff and Mr. Davito to come up with a scope for the RFP. He stated staffs intent was to start talking about the various options. He then stated that staff did not clearly understand what Councilmember Sandberg wanted before. He now understands that the desire is to have an expert evaluate all of the viable options for the City. Councilmember Woodruff stated from his perspective it seems that the answer is alternative energy. But, he does not know what the question is. If people do not know what they want they can get there from just about anywhere. He asked if the goal is to eliminate the payment for energy for all City -owned facilities. If that is the question, then Mr. Davito or other experts could tell Council and staff how to achieve that. If the goal is to service 20 percent of the houses in Shorewood with alternative energy, experts could tell Council how to do that. Until Council decides what the objective is it will be difficult for staff to write an RFP. Mayor Zerby stated he does have solar panels on his home which generate about 10 percent of the energy he needs. They are the net metering effect. He knew that was not a cost effective decision. Using alternative energy is about things such as sustainability and being good stewards of the environment. Councilmember Woodruff stated Mayor Zerby had an objective to do a solar project on his home. His question was how to accomplish that. If Council decides it wants to do a solar project for City Hall then CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 8 of 19 that is the boundary around the question. There can be a technical discussion about how to go about that. Until Council clarifies what it wants to achieve he does not know how an RFP can be written. Councilmember Sandberg stated part of an RFP process is to identify the mission. Environmental quality is one of the residents' base values. She noted that the results from the resident survey the City conducted a few years ago indicate that 79 percent of the respondents were interested in environmental quality. She clarified she is only interested in cost effective opportunities. She explained she wants to know what options there are for running City facilities and to offer opportunities to interested residents. Councilmember Woodruff provided a hypothetical situation of hiring a consultant to write the requirements for an RFP and the outcome ends up being a camel and the desire was actually to get a race horse. He stated Council needs to tell Engineer Hornby what it wants and then he can write the specifications for the RFP. Councilmember Sundberg asked Council if it agrees that the RFP should be to find out what cost effective, alternative energy options there are for the City -owned facilities and to identify opportunities that the City could offer to interested residents. Solar gardens are a great example of that. Mayor Zerby noted that Council had previously asked staff to write an RFP for Council's consideration. This discussion was a step in trying to clarify that. He stated Council can have more discussion about the scope of the RFP after it has been written. Zerby thanked Mr. Davito for his presentation. Mr. Davito stated based on this discussion Council has two options. Council can ask him and WSB to determine what the right questions are and how to frame them. Or, Council can decide the questions and then he and staff can write the RFP. He stated if Council wants 20 percent renewable energy the solution is very different than if Council wants all renewable energy for City -owned facilities. He and WSB can help frame the questions correctly. B. Tour de Tonka Presentation by Lynn Johnson Mayor Zerby introduced Lynn Johnson who was present to give a presentation on the August 2, 2014, Tour de Tonka event and noted that at one time she had been the Mayor of Excelsior. Ms. Johnson stated she currently serves on the Advisory Council for Minnetonka Community Education (MCE). This evening she is here to represent the 2014 Tom' de Tonka event. The event showcases the Lake Minnetonka communities as well as fits the mission statement for NICE which is a commitment to serve the life -long educational, social and recreational needs of the community. She highlighted the 2013 Tour de Tonka event; a multi- distance bicycle ride through the Lake Minnetonka communities. In 2006 there were 861 riders. There were 2896 in 2013; a 336 percent increase. The riders have been between 4 and 84 years of age. In 2013, 24 states, 42 Minnesota counties 211 communities and 3 countries represented. There were 77 legacy riders in 2013; they are riders who have ridden since 2006. There were 108 riders from the City of Shorewood. She explained that in 2013 there were 16 -mile, 26 -mile, 43 -mile, 51 -mile, 77 -mile and 100 -mile routes. Routes are changed each year. The committee that works on the routes all year long really hopes the Vine Hill Road Bridge will be completed at least one day before the event. She thanked the communities for their collaboration in making the routes work. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 9 of 19 She stated Tour de Tonka has partnered with the local food shelf ICA. Over the nine years Tour de Tonka has raised more than $30,000 for the ICA. In 2013 it collected $5,411. She noted there is a miles of smiles ride for ages 4 -- 8. In 2013 there were 50 participants. She stated safety is paramount with that many riders over that many miles. The police and fire departments in the communities have been wonderful to work with. There were 21 agencies involved in 2013. Aid stations / rest stops are also important. There will be I I throughout the 2014 course. Each rest stop is sponsored by a local business or local community group or an organization. Local bike shops will have a mechanic at each of the aid stations. There will be music at each of the aid stations and at the start / finish line. She explained that for 2014 there will be 16 -mile, 26 -mile, 44 -mile, 52 -mile, 67 -mile and 100 -mile routes. The routes go through 25 communities and total 305 miles. All routes begin and end at the Minnetonka High School. She noted that the 2014 sponsors are Cub Foods Minnetonka, Tonka Bay Marina, Speedpro Imaging, Maple Grove Cycling, Invicta, Boyer Building Corporation and Twin Cities Orthopedics (new for 2014). She stated volunteers are needed for a variety of positions. In 2013 there were more than 500 volunteers for about 330 different volunteer positions on the course. Riders and volunteers all get a Tour de Tonka shirt. The website is www.tourdetonka.org and the phone number is 952.401.6800. Ms. Johnson thanked Shorewood and all of the communities for their cooperativeness and participation in making the event possible. The event could not be done without them. She noted the event is a rain or shine event. Mayor Zerby thanked Ms. Johnson for coming this evening. C. State Senator David Osmek Report on Recent Activities Mayor Zerby introduced State Senator David Osmek who is present to report on State Senate activities Senator Osmek noted that he serves on the Energy and Environment Committee. He found the discussion about alternative energy to be interesting. He distributed copies of his legislative report for the last legislative session. He noted that he was named the minority whip for Senate republicans. He was also named Best Friend of the Tax Payer by the Taxpayers League of Minnesota. He highlighted some things that were positive outcomes of the session. During the summer he worked with State Senator Champion on an expungement bill. Expungements are for people who have committed crimes in their lives and they want to reenter society and not have the scarlet letter on them. They want to be more productive and be better citizens. The initial bill came out with a number of felonies which raised red flags. The bill was very generic. During the session he and Senator Champion refined the billed to cover nonviolent felonies only. Felonies resulting to injuries to someone were not included either. Only three republicans supported the original bill coming off of the Senate floor. By the time it went to conference and came back and after his speaking with his colleagues over one half of the Senate republicans voted for the final bill. That demonstrates that republicans and democrats can work together. He clarified the felony is never erased but it will not show up during a background check. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 10 of 19 Some taxes were repealed. There was a warehousing tax that was scheduled to go into effect on April 1, 2014. That was taken away. There was some damage done because companies started making changes before the law was to go into effect. The farm implement tax and the telecom tax were also taken away. He noted that he voted for both of the tax bills this year. He explained that the Energy and Environment Committee never discussed municipalities becoming involved with solar gardens. The Value of Solar rate will heavily factor into the Shorewood Council's decision about alternative energy. Xcel Energy has expressed great concern about net metering. Xcel has built a system that delivers energy from its power plant to a customer. When energy is backwashed into the system it can cause problems with things such as transformers. Solutions to that are being worked on. Something called decoupling is also being discussed. A bill would show the amount of energy used and the overhead for infrastructure. The more Xcel customers reduce their consumption of its energy the more the overhead charge has to be increased. He noted the current cost per kilowatt hour from Xcel is $.06 — $.07. He encouraged people to talk with representatives from Hennepin County because it had a project where it put a solar array on top of one of its service facilities. Senator Osmek stated he would entertain questions from Council. Councilmember Hotvet asked Senator Osmek what he is doing to represent the residents and businesses in his district get some type of benefits for the damages caused directly or indirectly by the amount of rain there has been this spring and summer. Senator Osmek stated Hennepin and Ramsey Counties have been added to the disaster declaration. Shorewood should be coordinating any expenses incurred by the flooding through Hennepin County. He is a member of the Clean Water Council and he is working to try and get monies from the Legacy Fund for private property owners to slip line their private sewer pipes. From his vantage point a lot of the sewer overload problems that occurred in the City of Mound are because of the clay sewer pipes on private properties leaking. Ground water is leaking into the pipes. Councilmember Hotvet asked if there is any opportunity to ask for support. Senator Osmek stated he would support that but a grant application has to be made. He will look into that for businesses. Mayor Zerby thanked Senator Osmek for his help in moving forward the sales tax exemption for joint powers organizations. Zerby stated that the sales tax exemption only applies to purchases the City directly makes. For example it does not apply to purchases a contractor makes for a City project. If the City were to make the purchase it has to deal with the manufacture and deal with warranty issues. That bothers him because it is like a double tax; the City is being taxed when it is using taxpayer dollars. Senator Osmek stated there would not be a lot of support for that from the Minnesota Department of Revenue. He then stated that his first priority is to leave more money in cities. Mayor Zerby thanked Senator Osmek for coming this evening. 7. PARKS A. Report by Commissioner Steve Dietz on the July 8, 2014, Park Commission Meeting CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 11 of 19 Park Commissioner Dietz reported on matters considered and actions taken at the July 8, 2014, Park Commission meeting (as detailed in the minutes of that meeting). Councilmember Siakel stated there is a demand for community gardening from residents. She noted that Commissioner Dietz mentioned expanding the community garden in the Skate Park on the east end of the City. She explained there was a waiting list for a community garden plot in Freeman Park this year. She asked the Park Commission to have a conversation about expanding the garden in Freeman Park and having a fence and water there. The people living in Shorewood Ponds are older and they are carrying buckets to water their plots. Commissioner Dietz noted that cost to add water for the garden in Freeman Park is not insignificant. That is why the Park Commission has been talking about expanding the garden in the Skate Park which already has water access. He suggested asking those on the waiting list for a garden plot in Freeman Park if they would be willing to drive to the Skate Park. Comneihnember Siakel stated that would be asking older people to drive across town so they can have access to water for their garden plot. She then stated there is a fire hydrant right by the garden in Freeman Park. She asked what the cost to add water would be. She noted there is room to expand the garden in Freeman Park. Commissioner Dietz stated he will bring the request back to the Park Commission S. PLANNING A. Report on the July 1, 2014 Planning Commission Meeting Director Nielsen reported on matters considered and actions taken at the July 1, 2014, Planning Commission meeting (as detailed in the minutes of that meeting). Nielsen stated that he and Director DeJong attended a safe routes to school (SRTS) seminar the week of July 7. The representatives they spoke with from the State of Minnesota talked about everything but infrastructure. They were there to talk about infrastructure. It will take a lot of cooperation between the City and the Minnetonka School District and possibly some of the other surrounding communities. Nielsen noted that there will be an open house for the Galpin Lake Road trail segment on August 24. Mayor Zerby stated it is his understanding that the ground work for SRTS is being done by the Planning Commission. Director Nielsen explained that his intent is to make a SRTS plan an element in the Trail Implementation Plan rather than develop a standalone SRTS plan. The Trail Plan contains a lot of information that is required in an SRTS plan. What is missing in the Trail Plan are the SRTS five Es — education, encouragement, engineering, enforcement and evaluation. The five Es will largely come from the School District. The City is the infrastructure. Zerby asked what the status of landscaping standards is. Nielsen explained that the Park Commission is working on those standards for City -owned properties. A list of the types of properties the City owns has been developed and they have been classified and prioritized. That Commission will continue to discuss that. Zerby then asked when the concerns about mass and scale will be discussed. Nielsen stated the Planning Commission will talk about that again later this year. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 12 of 19 B. Summit Avenue Weight Restrictions Director Nielsen explained that when Council approved the Summit Woods planned unit development (PUD) final plan and final plat during its June 23, 2014, meeting Council directed staff to draft a temporary weight restriction for the portion of Summit Avenue from where it turns southwesterly to Murray Hill Road. What is proposed is a prohibition of any vehicle or combination of vehicles with a gross weight of any single axle exceeding 8000 pounds (four tons). The weight restriction would be in place until December 31, 2015. Couneilmember Sundberg asked if the construction companies would be able to get their jobs done. Director Nielsen responded they can come to the site the other way and noted that is what the residents have told Council and staff they do especially during inclement weather. Mayor Zerby stated there had been discussion about not allowing trucks but that was not doable. He asked if truck drivers know how heavy their trucks are. Director Nielsen stated truck drivers are very conscious of that. There is a hefty fine for exceeding weight limits. Director Brown explained what is being proposed is typically what is enforced. It is the weight per axle that is enforced. An empty semi - tractor would exceed that weight. Sandberg moved, Hotvet seconded, Adopting RESOLUTION NO. 14 -063, "A Resolution Imposing Weight Restriction on a Portion of Summit Avenue." Motion passed 510. Discussion moved to Item 1 LA on the agenda. 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Communication from Donald Aslesen Regarding Shorewood Oaks Drainage This was discussed after Item I LA on the agenda. Donald Aslesen 26055 Shorewood Oaks Drive, noted that his property is located in the Shorewood Oaks development. He also noted that he has been a resident of Shorewood for 20 years. He explained he has observed the development of Shorewood Ponds and Ashland Woods. And, he has observed the Boulder Cove development coming to fruition. Stormwater has to flow somewhere with all of that development. He has seen a lot of stormwater during his 20 -year residency but nothing like this year. During a 6 -inch rainfall there is a deluge between two houses in Shorewood Oaks where the Freeman Park entrance is. It is like a dangerous rapid river. He thought the rain falling onto Shorewood Oaks could be handled. His concern is about the water that flows between ball field 1 and ball field 2 in Freeman Park and from the Park parking lot. There are two drains down at the bottom that follows a culvert that goes to the holding pond to the north. In a 6 -inch deluge in seven hours the water flows very fast right past Park Lane onto the parking lot around field 1 and joins up with the water that comes off of the parking lot that goes through the Park entrance. He provided Council pictures showing what he is talking about. He noted that former Mayors Love and Liz6e and Director Brown have experienced that water come through there. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 13 of 19 He stated he has had dozens of neighbors who had not previously experienced water in their basements have major damage to their basements this year. Part of that is because during heavy rains the stormwater flows between field I and field 2 through the spillway. The culverts at Shorewood Oaks cannot take the water away fast enough. Picture #5, which a neighbor took, shows the intersection of Burlwood Court and Shorewood Oaks Drive and that the culverts could not handle the stormwater from the Shorewood Oaks development as well as Freeman Park and the ball fields. During the morning of June 19 when the really heavy rain came down Shorewood Public Works employees came out to assess the drains right next to that but there were no obstructions. The next day residents in his neighborhood were removing, for example, damaged carpets and furniture. He noted that he understands it was an extraordinary amount of rain in a relatively short time. He explained that for the two houses on either side of the spillway it is a mosquito haven. Water pools there for a number of days. He noted that thanks to Mayor Zerby and Director Brown the spillway was put in to help the water flow away from the two ball fields. It has served its purpose well. He explained that he does not observe a lot of stormwater flowing into the culvert that serves the Shorewood Ponds area. The holding ponds there don't seem to be holding a lot of water. Even during a ]- inch rainfall the water tends to flow westerly towards the ball fields and works its way onto the spillway. He suggested regrading the parking lot so that the water will flow to the culverts at Shorewood Ponds. He asked, on behalf of his neighborhood, for the City to help alleviate some of the extra stormwater that flows into Shorewood Oaks. During a 6 -inch deluge the water cannot make a 90° turn at the culverts at the end of Park Lane to go through the culverts. It ends up going around the ball fields and fills up the two backyards on either side of the spillway. He stated the pathway (spillway) is eight feet wide and it is supposed to be ten feet wide with flares on it so it somewhat cups the water and prevents it from going on either side of the houses to those backyards. He then stated if you move between Burlwood Court and Maplewood Court there are four outlets that eventually flow into Lake Minnetonka and even those were starting to backup. He reiterated that the culverts in his neighborhood can probably handle the water that rains onto it. It cannot handle the water that flows from Freeman Park and beyond. He also reiterated his request for the City to regrade the parking lot and restore the spillway (he would put sandbags there to try and divert water from his neighbors backyards). Mayor Zerby noted that lie and Mr. Aslesen had spoken on the phone about this. He commented that one of the first things he did when he first became a member of Council about 16 years ago was approve the Shorewood Ponds development. He stated it is time this problem is fixed. Director Brown thanked Mr. Aslesen for his presentation and noted it described the problem accurately. He noted that he promised Mr. Aslesen that the City would restore the spillway which was put in cleverly discussed as a trail. That was done because there was not enough grade to work with storm sewer. WSB designed it as a spillway. He explained that the soils have shifted somewhat. That needs to be restored as soon as there has been a dry week. He cautioned against opening up that project when there is potential for another deluge. If that happened there would really be issues. Brown reminded Council that Public Works highest priority is fixing steer - buster potholes in the spring, then there is a race to sealcoat and stripe the roadways, then it does the rest of the roadways and then on CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 14 of 19 to the special asphalt projects. Staff has committed to restoring the spillway as soon as there is a dry stretch. If Council decides the parking lot improvement should be done, it will not happen until September or October because that is when the crews and equipment will be available to do that. It will take a couple days to grade it out and there would be a couple of thousand dollars in aggregate rock costs. In response to a question from Councilmember Siakel, Director Brown explained that staff would first have to take some survey shots of the parking lot to determine if the material can just be moved around or if more material has to be put down to make the grades work. Mayor Zerby stated it seems the drainage is not well designed there. He thinks that an engineering study needs to be done and as part of that staff should work with the Minnehaha Creek Watershed District (MCWD). Councilmember Hotvet stated that maybe this is an opportunity to work with the MCWD to determine what needs to be done to have a more permanent fix to the issue. Houses are being added to an area close to there. She encouraged staff to work closely with the MCWD on all parts of the issue. Mr. Aslesen stated it is his recollection that at one time there had been discussion about putting in holding ponds between field 2 and field 3. Unfortunately, it was not feasible from a cost perspective. The spillway was put in as a relief valve for the parking lot and ball fields. Director Brown stated a number of the wooded areas in Freeman Park were considered. A feasibility study was done and the report called for a very large retention basin. In previous years the City has sought out help from the MCWD to help fund that. The cost to do that is very substantial. Staff can relook at that with the MCWD if that is what Council wants. Mr. Aslesen then stated if the culverts that bridge the west side of Shorewood Ponds could be utilized some of the water from the parking lot could be pushed to the holding pond and eventually end up going into the slew to the north of it. That holding pond after the June 19 rains did not look very full. Councilmember Woodruff stated from his perspective a drainage plan that drains into a residential neighborhood is ill thought out. That needs to be fixed. If that involves creating a holding pond in Freeman Park it should be revisited. He then stated it is his recollection that early on during his tenure on Council there had been a $300,000 or so project in the CIP for that. Director Brown noted that was the feasibility report project. Woodruff noted that he does not want to create a problem at Shorewood Ponds by routing stormwater to the holding pond then the pond can handle. Mr. Aslesen stated there is the northern holding pond and there is a small one on the other side of the walking path. Mr. Aslesen thanked everyone for listening. He also thanked Director Brown for his help on a Sunday afternoon and noted he appreciated it. B. Appeal for Extension of Deadline to Correct Nuisance Violations Appellant: Kert Koerting Location: 20325 Excelsior Boulevard Director Nielsen explained the City received a resident complaint about the property located at 20325 Excelsior Boulevard. Staff found a number of violations when it inspected the property. There is a long list of items to remove. There are several inoperable or unlicensed vehicles, equipment, building materials CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 15 of 19 and junk. Staff has spoken with the owner of the property, Kent Koerting, about removing the items. Mr. Koerting has appealed to Council for additional time to comply with the order. In the past Council has been willing to grant, for example, an additional 30 days to comply as long as the appellant is showing a good faith effort to comply. Staff does not think 30 days is enough for Mr. Koerting because of the size of the project. Staff recommends granting Mr. Koerting as much as 90 days in 30 day increments with each increment based on the amount of progress being made. Kert Koerting 20325 Excelsior Boulevard stated he has been working very hard at cleaning up his property. The last few years have been a rollercoaster for him in many facets of his life. He has been a reuse and recycle type of person basically his entire adult life. For example, he dug the basement of his house with a shovel and the block used was recovered from a landfill. He got a little carried away accumulating things that he thought he could repurpose. He is committed to downsizing those items. He expressed his gratitude to the City for giving him some additional time to purge items from his property. Mayor Zerby stated Mr. Koerting seems to want to be a good neighbor and staff is willing to help him along. Councilmember Woodruff stated that when a resident wants to work with the City to solve the problem the City wants to work with the resident. He expressed his support for what staff has recommended. Councilmember Siakel stated 90 days out is mid- October and that she thought staff's recommendation is appropriate. Council granted three extensions recently and she thought it prudent for Council to again be consistent. Woodruff moved, Siakel seconded, giving Kert Koerting, 20325 Excelsior Boulevard, 90 days to remove the vehicles, equipment and materials in violation, in 30 -day increments with each increment being based on the extent of compliance achieved in the previous extension. Motion passed 510. Discussion moved to Item 12 on the agenda. 11. OLD BUSINESS A. Bee Safe Resolution and Proposal for Clover Plantings This was discussed after Item 8.13 on the agenda. Administrator Joynes stated Council has discussed a resident - proposed Bee Safe City Resolution a number of times. The Humming for Bees group has changed some of the language in its proposed resolution over the last week. This evening he wanted Council to talk about the language in the resolution and then staff will put it in final form for Council to act on during its July 28 meeting. He noted that staff has invited Patricia Hauser, a member of the Humming for Bees group, to come before Council this evening. He, Attorney Keane and Ms. Hauser will take the language Council recommends and put it into resolution form. Patricia Hauser, 5805 Minnetonka Drive, thanked Council and staff for continuing to discuss the very important issue of the decline of pollinating bees. She noted that three of the very first members of the Humming for Bees group helped start the community garden in Shorewood. She reviewed their involvement with the garden. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 16 of 19 Ms. Hauser stated that Shorewood has a history of being a leader in Minnesota. It was a leader when it came to banning phosphorous in fertilizer. The issue of the decline of bees presents another opportunity for Shorewood to be a leader. She referred to a Sunday, June 29, 2014, Star Tribune article in the Science + Health section titled Bees at the Brink. She found the article to be very informative. The author states that bees play a central role in agriculture. There are also a number of informative mini award winning documentaries about the decline of bees. She stated that even though this is not an agricultural area the City has some of the same situations bees have to face. There are monoculture lawns. There are many non - flowering plants. There is an extensive use of pesticides on flowering plants. Some of the bees and other pollinators are starving, being malnourished or poisoned in agricultural areas and in urban /suburban areas. Poor nutrition, pesticides, parasites and pathogens all play a role in the decline of bees as do habitat loss and climate change. Even though there is more to learn about what is causing the decline of bees there is enough knowledge to do something. People know that pesticides in general contribute to the poor health of bees. Systemic pesticides in particular are a serious part of the problem. By passing and working the resolution Shorewood can start to help bees. Ms. Hauser stated Humming for Bees looks forward to working with Shorewood on this important issue. She thanked Council for its time and consideration and for caring enough about bees to do something. Mayor Zerby explained that he has been working with Ms. Hauser and Mr. Jeff Dinsmore on trying to craft resolution language. He does not think they are up to speed yet when it comes to writing the legislation. Staff has some questions about some of the language. Attorney Keane has weighed in on it some. Now is the time for Council to weigh in on it. He hopes that it can be finalized for Council's consideration on July 28. There is a desire to make the language as strong as possible while making it something the City can deliver on. Councilmember Smrdberg noted that she hopes Council can bring this to conclusion during its July 28 meeting. It is long overdue. Councilmember Siakel stated she understands the important role pollinating bees play in the world. She supports the City doing something to help and protect them if possible. Because it is up to staff to implement what is asked for in the resolution, she asked staff what is problematic from their perspectives. Is it something like using the word "all "? That would not allow the City to have much discretion or latitude in implementing what is specified in the resolution. She noted she is not interested in taking out existing plants in order to plant clover at City Hall. There are possibly other areas in the City to plant clover. Administrator Joynes clarified that staff is not disparaging any of the recommendations. He stated it is staff's obligation to inform Council of any cost implications and staff time needs. It is prudent that the program can be administered and that it makes sense. Staff had some initial concerns about taking plants out next to City Hall to plant clover. Staff had been told by people that service the plants that the type of clover that Humming for Bees wanted to plant there may have a difficulty growing in that area. Staff discussed if there are opportunities to plant clover on other City -owned properties. He asked if that is a reasonable alternative to what Ms. Hauser has asked for. Staff is very willing to work with her on locating those places. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 17 of 19 Joynes stated the first item in the resolution under THEREFORE states "... sources must attest to the city that their plants are certified organic or are systemic and neonicotinoid free." He is unsure how that would work. He asked if it is just the sources the City is using for landscaping needs. He asked how that would be administered and enforced. He then asked what happens if the City finds materials that do not meet the standards the Humming for Bees group is talking about. What does Council want staff to do in those situations? Those types of questions need to be resolved before the blanket language is adopted. Mayor Zerby stated the language about the sources is to dovetail with the new Minnesota Law that requires bee safe labeling. He and Ms. Hauser discussed what would happen if the labeling is not on the product packing. The vendor would have to sign off that to the best of their knowledge the product is pesticide free and contains no neonicotinoids. That would absolve the City of an issue. The onus would be on the vendor. Administrator Joynes asked if it was only for materials the City or its vendors buy. Mayor Zerby clarified it is for product used on City -owned land. Mayor Zerby agreed the wording of the first item is somewhat ambiguous. Administrator Joynes stated Attorney Keane has some suggestions on how to reword some of the language. He indicated he thought staff could have something ready for the July 28 Council meeting. Mayor Zerby stated this is worth doing right. It is a cutting edge approach for the City, the State and much of the country. He expressed hope that the resolution could be crafted in the right language so it could be used as a model by other cities so they could also help bees. He noted that lie had asked Ms. Hauser for her patience so it can be done right. He stated Council is doing whatever it can to deliver on its promise. Councilmember Hotvet stated she is pleased the resolution will have a reference to the State Statute about the bee safe labeling standard. She asked that the reference remain in there. Ms. Hauser stated she would like to add language about the City not planting poisoned plants. Neonicotinoids and systemics are poisonous. They turn the plant into a poison factory. Everything, including the pollen and nectar, are poisoned. Councilmember Woodruff stated the language needs to be clear that it applies to the City's volunteer gardeners. Discussion returned to Item 10.A on the agenda. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule Mayor Zerby noted that the meeting packet contains a copy of the Trail Schedule. Councilmember Woodruff asked what is happening with the Excelsior Boulevard trail. Engineer Hornby explained that Metropolitan Council Environmental Services (MCES) has completed the installation of forcemain up Covington Road and the City has also completed its forcemain installation up Covington CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 18 of 19 Road. The roadway is currently being restored up to gravel. MCES has begun installing forcemain under Excelsior Boulevard; that roadway has already been reclaimed down to gravel. As part of that restoration the retaining wall and trail will be putt in. As part of that project CenterPoint Energy is relocating a gas line. Councilmember Woodruff asked if the project will be completed in 2014. Engineer Hornby responded that is the intent. Mayor Zerby noted that a portion of Excelsior Boulevard has a sidewalk installed. 2. Update on Option to Purchase Agreement with MGM Liquor Attorney Keane stated staff will bring forward a real estate agreement with an MGM Liquor franchisee and a liquor license request for Council's consideration during its July 28 meeting. 3. May 2014 Budget Report Mayor Zerby noted that the meeting packet contains a copy of the May 2014 monthly budget report. 4. Federal Emergency Management Agency Consideration for Recent Flooding Director Brown explained he has prepared a preliminary damage estimate for Federal Emergency Management Agency (FEMA) for consideration for reimbursement for the recent flooding. The preliminary estimate he submitted was for $20,000 — $22,000. Hennepin County has recently been added to the disaster declaration. The Comity waited to declare the County a disaster area until the rain and flooding started to subside. What has been submitted to date appears to be acceptable. The City will have additional costs to add to what has been submitted once the roadways have been restored. He and Engineer Hornby have been discussing if the City should pursue a joint resurfacing project with the City of Minnetrista out on the Islands. Other Director Brown stated he has been working with representatives from the Minnesota Department of Transportation (MnDOT) to try and work out a better detour route for the County Road 19 / Highway 7 signal replacement project. The current route does not appear to be effective and it is impacting the MCES project. Mayor Zerby stated he sees cones at the site but no people working. Brown stated there was a worker out at the site earlier in the day. Engineer Hornby stated the survey work for the Smithtown Road east walkway project should begin this week. Staff met with the contractor for the Smithtown Road west sidewalk project. About 95 percent of the punch list was agreed upon. The turf subcontractor will come out mid -week. That contractor came out this morning but it was too wet to work. Director DeJong stated customers should have received a new utility bill recently. The conversion to the new system went well. Staff is still working on the purchasing card system. B. Mayor and City Council Councilmember Hotvet thanked Shorewood for being a major sponsor for the Lake Minnetonka Fourth of July event. It was once again a very successful event. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 14, 2014 Page 19 of 19 Mayor Zerby thanked Councilmember Hotvet on behalf of the City for the great job she did organizing the event as the Executive Director for the Excelsior -Lake Minnetonka Chamber of Commerce. He agreed it was a great event and noted that he was part of the water patrol for the air show and he had a great view of the fireworks from the water. He was able to see four other fireworks displays at the same time and he thought those in Excelsior were the best. Councilmember Siakel stated at the end of the last Council meeting on June 23 she had regretfully forgot to acknowledge the passing away of Shorewood resident Mary Donahue on June 14. She thought she was a fabulous, kind woman. Ms. Donahue was the voice behind seniors. She was instrumental in starting community gardening. She was the voice of seniors on the Trail Committee. Mayor Zerby added she was a very special woman. Mayor Zerby noted that he attended a Lake Minnetonka Communications Commission (LMCC) Executive Committee meeting and budget meeting. He also noted that the City's former resident representative to the LMCC did an excellent job with the budget in 2013 with little history of the LMCC. He stated the LMCC is going to upgrade to high definition as part of the new franchise agreement. It will be able to broadcast high definition programming. The LMCC intends to purchase a digital recorder for Shorewood eliminating the DVD with a two -hour limit. Council needs to decide when it wants to upgrade Shorewood's Council Chamber cameras to high definition. Based on a quick search on the internet one camera is about $3,500. He then noted he attended a South Lake Minnetonka Police Department ( SLMPD) Coordinating Committee budget work session on July 1. He explained the Committee seemed to be in agreement for a 2.8 percent increase. He expressed concern about using reserves to lower the increase. He stated he thinks using reserves to lower the increase is dangerous. The SLMPD does not have a formal fund balance (reserve) policy about the level of reserves and how far they should be drawn down. He asked Administrator Joynes to help prepare a forecast for the SLMPD's reserves because the SLMPD does not have a finance person. There is a regular Committee meeting scheduled for July 16. 13. ADJOURN Woodruff moved, Hotvet seconded, Adjourning the City Council Regular Meeting of July 14, 2014, at 9:35 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Sc Zerby, May tw r( &K4 , Jean Panchyshyn, City CleVk