Loading...
08-11-14 Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 11, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCM CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Sundberg, and Woodruff; Attorney Keane; City Administrator Joynes; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and, City Engineer Hornby Absent: None. B. Review Agenda Hotvet moved, Sundberg seconded, approving the agenda as presented. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, July 28, 2014 Woodruff moved, Sundberg seconded, Approving the City Council Work Session Minutes of July 28, 2014, as presented. Motion passed 510. B. City Council Regular Meeting Minutes, July 28, 2014 Woodruff moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of July 28, 2014, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. A. Approval of the Verified Claims List B. Approving ORDINANCE NO. 5155 "An Ordinance Enacting and Adopting the 2014 S -9 Supplement to the Code of Ordinances for the City of Shorewood Minnesota" and Adopting RESOLUTION NO. 14 -067, "A Resolution Approving the Official Summary of Ordinance No. 515." Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 1.1, 2014 Page 2 of 13 There were no matters from the floor presented this evening. S. PUBLIC HEARING None. 6. REPORTS AND PRESENTATIONS A. Report on Senior Community Services by Deb Taylor, CEO Mayor Zerby introduced Senior Community Services (SCS) CEO Deb Taylor. Ms. Taylor noted SCS' strategic vision is to mobilize the community to reimagine aging. Its mission is to help keep people in their homes and in their communities as long as possible. Ms. Taylor reviewed the services SCS already provides to Shorewood residents. They are as follows. ➢ Senior Outreach and Caregiver Services — The program is staffed by highly skilled, highly trained and highly educated social workers. The workers provide care coordination for the frail elderly. They go into the homes of those elderly and help put together the wraparound services that help keep people in their homes safely and with dignity. A comprehensive assessment is done. Care giver coaching, a model developed by Elder Care Partners, is conducted to help the care giver focus on. themselves and take care of themselves so they are there for their elderly loved one. ➢ CareNextion — This is a free online tool for caregivers that allows caregivers to set up an online care team. It has a calendar feature that makes the schedule of a doctor appointment for an elderly person easier and quicker. It also has a journal feature that can be printed off and brought to the doctor. ➢ Medicare and Health Insurance Counseling — There are volunteers who are highly trained that provide one on one services to help a person with selecting the best supplement and Medicare Part B plans. They help with navigating Medicare classes for businesses, cities and civic organizations. They also do bill sorting. ➢ Senior Partners Care — It is a statewide program for people on Medicare Part A and Part B that fall between 100 percent and 200 percent poverty. SCS has memorandums of understanding with hospitals and clinics throughout Minnesota that will pay the difference between what Medicare will pay and the true cost of the service. Ms. Taylor noted that starting September 2014 SCS will implement a program titled Household and Outside Maintenance for Elderly (HOME) in Shorewood. SCS received funding from the Department of Human Services to bring HOME out further west. HOME services include the following: ➢ Homemaking -- examples include basic cleaning, vacuuming, washing floors, laundry and light grocery shopping. The service is provided by paid staff and the cost is based on a sliding scale. ➢ Helping with minor repairs — examples include changing light bulbs, safety bars, leaky faucets and wooden step repair. That is done by SCS handypersons. ➢ Painting — SCS provides free estimates for interior and exterior painting for people over 60 and the cost is based on a sliding scale. ➢ Spring and fall cleanup — the services are provided by the more than 2,000 volunteers in the SCS program. SCS tries to pair local community volunteers with elderly residents that need the services. She encouraged residents to volunteer. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 3 of 13 Ms. Taylor noted that the goal of the HOME program is to help keep people in their homes. She explained that sometimes caregivers will purchase a package of various services. Mayor Zerby noted that he is on the SCS Board. He stated that Ms. Taylor does a fabulous job as does the entire SCS organization. He thanked Ms. Taylor and the entire SCS organization for what it does. He stated he does not think SCS gets the recognition it deserves for all that it does in the community. Councilmember Sundberg asked Ms. Taylor what radius the SCS covers. Ms. Taylor explained SCS has three statewide programs — CareNextion, Medicare and Health Insurance Counseling, and Senior Partners Care. Senior Outreach and Caregiver Services and HOME are offered in suburban Hennepin County. SCS manages three senior centers in Hennepin County and three in Wright County. Councilmember Woodruff asked what the City can do to help educate its residents about what SCS offers. Ms. Taylor stated SCS is trying to raise its visibility. Ms. Taylor explained that SCS' Senior Outreach and Caregiver Services prop am partners with 200 other service providers. The SCS person can help put together all of the services that that the frail senior or caregiver may need. SCS tries to do a lot of social media. She has had a guest column in a local newspaper. She noted baby boomers are turning age 65 at a rate of 10,000 per days. It is estimated that by 2020 there will be more people over the age of 65 than school age children. Councilmember Woodruff asked if SCS has information that summarizes what SCS officers that the City can put on its website. Councilmember Siakel concurred with doing that and stated that it would be nice to publish something about SCS in the City's newsletter, Woodruff stated he can envision having 1 -- 2 hour seminars where SCS would explain what it does and offers. Ms. Taylor stated SCS wants to make those types of connections. Councilmember Siakel suggested SCS tail out to potential volunteers through the City's various communication mediums. Administrator Joynes stated that staff will get in contact with Ms. Taylor. B. South Lake Minnetonka Police Department 2015 Budget Presentation by Police Chief Bryan Litsey Mayor Zerby noted that South Lake Minnetonka Police Department (SLMPD) Chief Bryan Litsey was present to present the proposed SLMPD 2015 Operating Budget. Chief Litsey stated the SLMPD will again offer a Citizens Police Academy. He noted that Mayor Zerby and Director Brown have participated in the Academy. The Academy will be on Thursday evenings from September 4 through November 6 from 7:00 — 9:30 P.M. He encouraged people to participate. Director Brown stated he learned far more than he thought he would learn by attending Academy. Chief Litsey stated the Night to Unite gatherings were on August 5. There were just fewer than 20 gatherings in the communities served by the SLMPD. He thinks the gatherings are a nice way to meet people one on one. He noted he could not go to every event. Mayor Zerby thanked him for doing that and noted that he and Councilmember Woodruff attended several of those events. Zerby stated he did hear some concerns expressed about speeding and he passed the concerns along to the SLMPD officers he saw at the events. CI'T'Y OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 4 of 13 Chief Litsey explained that during the SLMPD Coordinating Committce's July 16, 2014, meeting the Committee on a majority vote (311) recommended approval of the proposed SLMPD 2015 Operating Budget. (A copy of which was included in the meeting packet.) SLMPD staff and the Committee went through a comprehensive budget process. The process is chronicled on the SLMPD's website www.southlakcpd.co . Council members can view and download the budget documents disseminated during the budget process. The portion supported by SLMPD member city contributions equates to a 2.6 percent increase over 2014. It is less than what SLMPD staff initially proposed. The impetus behind Committee Member Zerby's dissenting vote was he favored the staff proposal. The reduction was primarily achieved by eliminating the increase transfer amounts advocated by staff to bolster the balances in the Technology, Insurance, Equipment and Vehicle Funds to more sustainable levels. He noted that the Coordinating Committee has scheduled a special meeting for October 15 per his request. One of the topics on the agenda will be those special funds in support of operations. There will be discussion about how they are currently being administered and funding projections for the next budget cycle. Chief Litsey stated the Excelsior and Greenwood City Councils have passed the recommended budget. The Tonka Bay Council will consider it on August 14. Chief Litsey noted that Mayor Zerby, Shorewood's representative on the Coordinating Committee, did a great job representing Shorewood's interest as well as the SLMPD community's interest and the SLMPD's needs. Mayor Zerby explained he supported the original proposal that SLMPD staff had proposed. I-Ie had expressed concern about using operating fund reserves to help fiend operations. Doing so is essentially kicking the budgetary can down the road. There are some additional expenses conning due soon. Some technology is being replaced and more needs to be replaced very soon. There is also a number of building maintenance items that need to be done. He stated that he and Chief Litsey have discussed possibly having some special policing details to address speeding issues in Shorewood. Councilmember Siakel stated Council has been hearing about speeding concerns for a while. Chief Litsey stated Mayor Zerby has been diligent about bringing the speeding concerns to his attention. He indicated he hopes to get alternatives identified by the end of the month and then present them to Council. He explained that it is difficult with the SLMPD's current staffing level to dedicate officers to specific areas. He noted that staffing will also be discussed during the October 15 special meeting. Chief Litsey noted that he intends to retire no later than February 28, 2015. 14otvet moved, Sundberg seconded, approving the South Lake Minnetonka Police Department's 2014 Operating Budget as presented. Motion passed 510. Councilmember Woodruff asked Chief Litsey to stay for discussion of Item 9.A Waterford Place Request for Speed Limit Reduction. Discussion moved to Item 9.13 on the agenda. 7. PARKS 8. PLANN.�1G A. Report on the August 5, 2014 Planning Commission Meeting CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 5 of 13 This was discussed after Item 9.B on the agenda. Director reported on matters considered and actions taken at the August 5, 2014, Planning Commission meeting (as detailed in the minutes of that meeting), Mayor Zerby asked if the City's adoption of Bee -Safe Policies and Procedures count as toward anything in the GreenStep Cities program. Director Nielsen responded yes. Councilmember Hotvet stated with regard to the safe routes to schools (SRTS) program she asked if there is a reason the Planning Commission is just approaching the Mim ewashta Elementary School. She urged the Commission to approach the Minnetonka School District as a whole. Director Nielsen clarified the intent is to do that. Nielsen explained that the reason he mentioned the School is that virtually all of the City's trails go to the School, the School was involved with the program and he has heard School representatives are still interested in doing it, and the School is just dealing with Shorewood with regard to the program. B. Update on Zoning Text Amendment for Higher Density for Senior Housing Director Nielsen explained that during Council's July 28, 2014, meeting it asked staff to provide examples of senior housing projects showing what the proposed revised density might look like. Council also wanted examples of what smaller cities allow for density. He noted that the meeting packet includes five exhibits of senior housing projects in the metropolitan area and their respective number of units and site sizes. Councilmember Sundberg asked Director Nielsen to explain what was proposed in the zoning text amendment Council was asked to consider during its July 28 meeting. Director Nielsen explained that for the R -C District the recommendation was to increase the density to 1.2 units per acre from 10. The proposal is to count assisted living units as one -half unit. For the Smithtown Crossing Redevelopment Area senior housing would be allowed on a site that is currently zoned commercial. The hope is to redevelop the site as a planned unit development {PUD). The amendment would potentially allow for density up to 15 units per acre. It also would potentially allow the density for adjacent parcels within the Redevelopment Study Area to be transferred to the project site. Sundberg stated it would have been helpful to have had a copy of the proposed amendment included in the meeting packet. • Exhibit A — Shingle Creek Commons located in Brooklyn Center is a 75 senior apartment complex on 2.37 acres of land with a density of 31.6 units per acre. The structure is three stories high with pitched roofs. • Exhibit B — Mill Pond Gables located in Champlin is a 48 senior apartment complex on 2.5 acres of land with a density of 19.2 units per acre. • Exhibit C — Oak Ridge Estates is a 67 unit assisted living complex on 2.59 acres of land with a density of 25.9 units per acre. • Exhibit D — Birchwood is on 3.7 acres of land. • Exhibit E — Deephaven Woods Senior Living is a mixed 78 unit senior apartment, assisted living and memory care complex on 4.16 acres of land with a. density of 18.75 units per acre. He has been told that is a two story complex but to him it appears to be two and one -half stories high. There will be a second phase to this project for double or quad types of units. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 6 of 13 Nielsen noted that the Cities of Greenwood and Tonka Bay do not have provisions for senior housing or any type of multiple- family housing. The City of Excelsior allows up to 36 units per acre. The City of Deephaven allows up to 18.75 units per acre. Nielsen stated that Mayor Zerby has indicated to him that it might be worthwhile to revisit the topic of senior housing. If Council agrees with that, he recommended staff arrange to have Mr. Rick Fenske, an expert on senior housing, at a future work session (possibly August 25). Mr. Fenske made a very informative presentation to the Planning Commission in 2008. Mayor Zerby stated he likes the development being built in Deephaven. He then stated when public hearings were held on the Smithtown Crossing Redevelopment Study residents expressed concern about what was being proposed for the allowable height for structures. Director Nielsen explained the first draft of the Study Report had indicated going to four stories. As a result of resident feedback, that was taken out of the Report. The current Zoning Code height restriction of 40 feet was left in the Report. Zerby stated to him the 2.5 stories for the development in Deephaven makes sense to him. He expressed concern about potentially 40- foot -high structures. He stated he is not sure if there are any 40- foot -high buildings in the City today. Nielsen noted the current standard residential height restriction is 35 feet. Nielsen stated what is going to matter more is the massing and that is where the City's architectural desires factor In. Director Nielsen stated if the two westerly lots in the Study Area become part of a redevelopment they would be limited to 2.5 stories mid 35 feet high. In response to a question from Mayor Zerby, Director Nielsen explained that the Shorewood Zoning Code stipulates that any given elevation cannot exceed the height or stories restrictions. For a gable roof the height is the midpoint between the eve and the peak. Therefore, the peak call be higher than 40 feet. Zerby asked if that includes the enclosure for the elevator as well. Nielsen stated there are some allowable encroachments and he thought an elevator shaft is all exception. For a flat roof that shaft can come up through the roof to accommodate an elevator and it could possibly do that for a gabled roof as well although he has never seen that. Mayor Zerby asked if the Smithtown Crossing Redevelopment Study Report the residents weighed in on is being changed by redeveloping the Study Area as a PUD. Director Nielsen noted that was all laid out in the Study Report and during the public hearings and various meetings. In response to a comment from Mayor Zerby, Director Nielsen explained the proposal for the Study Area is for horizontal mixed use. The residential use would be on the west end with commercial on the east side near the corner. The Planning Commission did not want to do away with the commercial zoning in the Study Area entirely. Councilmember Siakel stated she thought what is before Council has been well thought out by the Planning Commission. She questioned if the City needs senior housing on that corner where the Study Area is. To her it seems that rules are being created to encourage development there. She stated she would like to know what the capacity is for senior housing in the Lake Minnetonka area. She noted a very large complex was just developed in the City of Wayzata. There is a memory care facility along Highway 7. Director Nielsen explained for many, many years the Comprehensive (Camp) Plan has always included a policy to encourage at least a limited variety of housing. Shorewood is a residential community and any commercial development is supportive of that bedroom community. In the 1990s the City made a very significant effort to encourage cottage style senior housing style developments. But, the City does not have any senior apartment, assisted living or memory care facilities. There at one time had been discussion about having smaller lots to build smaller starter homes but the market was not there. The CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 7 of 13 smallest size lots in the City are one- quarter acre lots and the houses on them are not starter houses. A developer had once said the City could not make the lots small enough for starter single - family houses because the land prices are too high. What is being proposed provides another option for residents to stay in the City. From his vantage point the Study Area site is as good of a site as there is in the City for senior housing. And, it is next to a collector street and a minor arterial street. It is relatively close to commercial. In response to a comment from Mayor Zerby, Director Nielsen explained there are two ways on handling a PUD. One is by a conditional use permit (C.U.P.) and another is by a. PUD district. The Study Area site would be done as a PUD district. The zoning would be written for that project. Zerby asked why there needs to be a Zoning Code text amendment for density if development is going to be controlled by a PUD or C.U.P. Nielsen stated the purpose of the Study was to define how the City would prefer to have the site developed. Nielsen then stated residents get nervous when the City waits until. there is a development proposal to before it amends the Code. Zerby stated that from his perspective it seems like the City is somewhat "greasing the wheels" if it implements the text amendment while there are already developers talking to the City about the site. Nielsen stated the text amendment includes incentives that hopefully will encourage a developer to develop the site the way the City would prefer. Mayor Zerby stated he would prefer to deal with changes to the Code once there is a development proposal. Councilmember Woodruff commented that he is baffled by this discussion. He stated the current Zoning Code has density specifications in it. If it is not amended then those are the requirements. Therefore, if the City wants to have flexibility then Council needs to adopt the text amendment relative to density that the Planning Commission has recommended. He then stated what he is hearing is that this Council does not buy into the Comp Plan. Mayor Zerby stated he does not know where in the Comp Plan it talks about needing to build a 60 -unit senior living facility. Councilinenaber Siakel stated what is being discussed is more of a density issue. Woodruff stated he hears the need for senior housing being questioned and, if so, is it needed on the Study Area site. Zerby stated what is being talked about is a particular site and a particular study. Director Nielsen stated the Comp Plan talks about a variety of housing. The Smithtown Crossing Redevelopment Study specifically talks about the City not being able to get senior housing projects with densities of 6 — 8 units per acre. Councilmember Woodruff asked what the worst thing is that could happen if Council does not take action on the proposed text amendment. Director Nielsen responded that from his vantage point over time the Study Area quadrant could be developed piecemeal. Each parcel could potentially have its own ponding area and parking. There would not be a pedestrian / bicycle thread though there. The City will not have the architecture it is looking for. There is a lot specified in the Study Report that is above and beyond what the City Ordinance requires. Mayor Zerby asked if the only way to have a developer want to develop the Study Area site as one project is to increase the density for the site. Director Nielsen stated not increasing the density would prohibit senior housing apartments. Councilmember Woodruff stated without the amendment a developer could, for example, purchase the Heartbreaker property and build a new building on it, Mayor Zerby noted that could happen even if the text amendment were approved. Attorney Keane asked what is guiding the Comp Plan. Director Nielsen responded the Smithtown Crossing Redevelopment Study Report which has been adopted for that quadrant. Nielsen noted that the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 8 of 13 Study Report states that short of a unified project the City is not going to stand in the way of the current zoning. Keane stated because that quadrant in the Study Area is the only area in the City with its own plan for guiding future redevelopment, he asked if it would make more sense to consider a site specific overlay district that is fairly specific in directing future development proposals to conform to the Study. He then stated that having C -1 zoning in place does carry a risk for piecemeal commercial development. Director Nielsen stated a PUD would be somewhat like an overlay and noted that the City does not typically zone a site PUD unless there is a specific development proposal. Attorney Keane stated there is not another site in the City that has the redevelopment potential that the site has. Councilmember Sundberg stated she would appreciate having Mr. Fenske make a presentation to Council about senior housing. She then statcd she does not think it would be in anyone's best interest to develop the site piecemeal. She then stated that when Council talks about the proposed text amendment again she would like to have a copy of the amendment included. in the packet, Director Nielsen stated he will try and arrange for Mr. Fenske, or someone like him, to make a presentation to Council during its August 25 work session and. he will try and keep the presentation to 30 minutes. Mayor Zerby stated he read the minutes from the meeting when Mr. Fenske spoke to the Planning Commission in 2008 and he found his presentation to be very informative. He clarified he is not saying he is opposed to senior housing on the site. He does want to make sure it would be the best use of the land. C. Report on Safe Routes to School Program This was discussed as part of the report on the Planning Commission's August 5, 2015, meeting. Councilmember Hotvet asked what the typical timeline is for applying for and being awarded grants. Director Nielsen responded he is not sure. Director Nielsen stated that he thought the Smithtown Road east walkway /trail and the Strawberry Lane walkway /trail segments would both be candidates for safe routes to school grants. 9. ENGINEERING /PUBLIC WORKS A. Accept Bids and Consider Award of Construction Contract for Sunnyvale Lane Roadway Improvement Project Engineer Hornby noted on August 7, 201.4, the City opened bids for the Sunnyvale Land Improvement Project. He explained that inflow and infiltration improvements will be made as part of the project. During the preparation of the plans it became apparent there were several areas where the sanitary sewer pipe was squashed so the entire sanitary sewer system will be replaced as part of the project. The 2014 Capital Improvement Program (CIP) has allocated $490,000 for the project spread out in the Street Reconstruction, Sewer and Stormwater Management Funds. The City received two bids for the project and the low bidder is GMH Asphalt Corporation in the amount of $416,068.55. The Engineer's Estimate was $438,298. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2414 Page 4 of 13 Councilmember Woodruff asked if the City has a track record with GMH. Engineer Hornby noted GMH did the mill and overlay for the City in 2013 and its work was very good. Woodruff moved, Siakel seconded, Adapting RESOLUTION NO. 14 -0681 "A Resolution Accepting Bids ad Awarding Contract for the Sunnyvale Lane Street and Utility Improvements, City Project 14 -01, to GIMH Asphalt Corporation for an amount not to exceed $416,068.55." Motion passed 510. Discussion moved to Item 12.A on the agenda. B. Waterford Place Request for Speed Limit Reduction This was discussed after Item 6.13 on the agenda. Director Brown explained Council received email correspondence from the president of the Waterford Homeowners Association (WHOA) regarding residents' perception that there are speed issues within the Waterford Subdivision. Waterford Place is an urban street to the Subdivision. It is 24 feet wide and has curb and gutter. The speed on that roadway is posted at 30 miles per hour (mph). Under Minnesota Statute 169.14, Subdivision 2, Subsection 7 the City can post the speed limit at 25 miles per hour provided it is posted properly and Council adopts a resolution. He stated that the simple posting of a speed limit sign does not necessarily slow traffic down, The speed on any roadway is typically determined by roadway conditions or the amount of enforcement that is in place. Brown noted that staff did not mare a recommendation on this and it is seeking Council direction. If Council decides to change the posted speed to 25 mph the meeting packet contains a copy of a resolution to adopt to authorize that. Councilmember Woodruff stated the City spend about $9,000 for two speed awareness display signs along Country Club Road. He is not clear if they have had an impact. He is not sure posting the speed at 5 mph lower will have a dramatic effect on drivers' behaviors. He then stated it is his recollection that in the past Council has been told that the Mim -iesota Department of Transportation (MnDOT) would have to do a traffic study and make a recommendation before the posted speed could be lowered. Director Brown stated city engineers across the state and the nation were getting bombarded with requests to lower posted speeds about two to three years ago. The engineers pushed for a reduction in the generic speed limit of 30 mph. The State Legislature responded to that and changed the traffic law to allow cities to reduce the posted speed without doing a traffic study for conditions such as those with Waterford Place. He noted he was not sure when that went into effect. Councilmember Siakel asked Director Brown to clarify what he means by conditions. Brown explained it has to be a residential roadway with a posted speed of 30 mph. It has to meet the design speed criteria. Waterford place is a wide open roadway; there are no limitations. Councilmember Woodruff stated if Council does decide the posted speed should be reduced he suggested putting out the road tubes as well in order to find out what is actually happening. In response to a question from Councilmember Siakel, Director Brown explained when traveling on Old Market Road and when a person takes a left at the stop sign that is Waterford Place and that goes to Vine Hill Road. Councilmember Woodruff stated he would call Waterford Place a minor arterial roadway. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 10 of 13 Councilmember Sundberg stated she does not think any harm would be done be reducing the posted speed like residents have asked. The residents in that neighborhood view speed as an issue. In response to a comment from Councilmember Sundberg, Councilmember Siakel explained that MnDOT recominended not posting a speed limit for Summit Avenue. Drivers should drive a speed suitable for the conditions of the roadway. Councilmember Woodruff asked if there is a state law that states if there is not a posted speed for residential roadways the speed is 30 mph. Director Brown responded yes. Woodruff stated that be default the legal speed limit on Summit Avenue would be 30 mph. Councilmember Sundberg stated if the residents in the Waterford Subdivision believe they can do an education campaign that utilizes a 25 mph sign and if the sib has some impact on lowering speeds then from her perspective there is no reason not to reduce the posted speed. Mayor Zerby concurred. Councilmember Siakel stated at first she thought reducing the speed would be okay. But, now she thought process should be followed and a speed study done. Councilmember Woodruff stated from his vantage point lowering the posted speed without doing anything else seems like a knee jerk reaction. I-Ie views it as an answer to a problem, but he is not sure it is a solution. And, it is not generalized. He asked how Council can decide reducing the posted speed for Waterford Place is appropriate for Waterford Place but not for Strawberry Lane. Councilmember Sundberg stated the difference from her perspective is Waterford Place is not a thoroughfare. It is a neighborhood street. Councilmember Woodruff disagreed and stated it is a cut through street. Sundberg noted that many roadways can be considered cut through. She stated that generally Waterford Place primarily serves that neighborhood. She then stated if a traffic study is going to be done for many streets she asked why the City should not just listen to what the residents have requested. Woodruff stated he would tend to agree with Sundberg but Council has not complied with residents requests in the past. He stated the residents in the Wedgwood Drive neighborhood have been complaining for years. Mayor Zerby stated Wedgwood Drive is posted 20 mph. Woodruff clarified that is because someone put a 20 mph sign out on the street. Councilmember Woodruff stated in the email from the President of the WHOA concern was expressed about drivers passing other vehicles on Waterford Place and running the stop sign. It also stated enforcement helped in that area but when that stopped things returned to the way they were. South Lake Minnetonka Police Department (SLMPD) Chief Bryan Litsey stated that just lowering the speed limit will not have much of a deterrent effect. But, it may make the residents feel better. He explained the best approach would be what the SLMPD is working on now at Mayor Zerby's request for supplemental policing for enforcement. The additional enforcement needs to be staggered. Police would not be present all the time; they would be present for extended periods of time to help change behavior. He noted all residential streets in the City of Tonka Bay are posted 20 mph. A traffic study was done so that could be done. He stated speed signs have a limited effect on people who travel the same road regularly. He noted that speed awareness display signs do have an impact. The sign's displav changes and flashes. Councilmember Siakel asked what the overtime cost is for additional speed enforcement and if there are enough police officers to cover that overtime during certain times of the day and if they are willing to do that. CITY OIL SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 11 of 13 Chief Litsey noted the SLMPD has limited staffing capacity. He explained if an officer could start a shift earlier or extend their shift to provide the additional enforcement coverage that would be an officer's preference. For example, maybe a shift that ends at 4:30 P.M. could be extended to 6:00 P.M. and that cost would be paid for by Shorewood. That officer would be dedicated to enforcement in a particular area during that time. The shift that normally would start at 8:30 A.M. could, for example, begin 1.5 hours earlier. Ile noted that for SLMPD member cities additional policing services are billed at the actual payroll cost for an officer which varies plus a 5 percent administrative fee. He stated the SLMPD would appreciate taking that approach because it does not have the staffing available to concentrate on all of the traffic complaints. Councilmember Woodruff suggested to delay taking action on this until September, and have staff put out road tubes now to capture speed data. Mayor Zerby stated he thought reducing the posted speed to 25 mph would be a good place to start. And, that it is okay to take requests on a case by case basis. Councilmember Sundberg stated there is no safety issue caused by fulfilling the WHOA's request. She noted that she does not feel comfortable ignoring a reasonable request. Sundberg moved, Ilotvet seconded, Adopting RESOLUTION NO. 14 -069, "A Resolution Setting Speed Limit on Waterford Place to 25 Miles per Flour" and directing staff to put out road tubes on Waterford Place to capture speed data. Motion passed 510. Discussion returned to Item &A on the agenda. 10. GENERAL/NEW BUSINESS 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Engineer Hornby noted the copy of the trail schedule included in the meeting packet had been updated. He explained that bids for the Galpin Lake Road trail segment were originally planned to be opened on August 7. Staff is still working with the Minnesota Department of Transportation (MnDOT) on some ADA and functional group issues. Some of the issues are for the trail that runs along Highway 7 and associated work in the signal. The new bid opening date is scheduled for August 19. Hornby stated with regard to the Excelsior Boulevard trail project the work on the brick retaining wall will be started this week. The gas main has been moved out of the way and the forcemain is installed. Director Brown stated the subcontractor for the Metropolitan Council Environmental Services (MCES) project bored through the City's watennain. They put a temporary fix in place that lasted through the winter up until now. It will be necessary to take the water system in that area down for two days to make a permanent repair. Staff is working on finding a temporary workaround so residents will have water service. That will occur in the next week or two. CITY OF SHOREWOOD REGULAR COUNCIL, MEETING MINUTES August 11, 2014 Page 12 of 13 Engineer Hornby stated the survey crew was out doing the survey work for the Smithtown Road east walkway /trail segment. That work is about three - fourths done. 2. June 2014 Monthly Budget Report Mayor Zerby noted that the meeting packet contains a copy of the June 2014 monthly budget report. 3. Valleywood Lane Update Engineer Hornby stated Valleywood Lane was paved last week. The next step is the backfill of the curb and shaping up the boulevard. Other Director Brown explained the City received a memorandum from the Metropolitan Council Environmental Services (MCES) that stated during the extremely wet season the City of Shorewood crossed one of the thresholds for flow exceedance on one particular day. Therefore, the MCES is demanding that the City provide a mitigation plan within the next 90 days related to how the City is going to address inflow and infiltration issues. He has rebutted the notice and asked to be provided with the flow rates from the line that traverses Silver Lake because Silver Lake was at a high water level at that time. That particular line has put the City over a threshold before. MCES has informed the City that it has received the request and will be processing it. He noted staff will be working on some form of mitigation plan. Brown stated the restoration of the Smithtown Road west sidewalk area is underway. Engineer Hornby stated he has sent out an energy alternatives request for proposals (RFP) to the League of Minnesota Cities to post on its website and it has been placed. on the City's website. The submittal process will be open through September 12, 2014. Councilmember Sundberg noted that she will send out the RFP to her network of people. Director DeJong stated the Finance Department is continuing to wrap up work on the conversion to the new financial system. Over the next two weeks the prior year -end monthly balances will be imported to the new system. He then stated the purchasing cards have not come in yet. Director Nielsen stated the Park Commission will be meeting on August 19. It could not meet on August 12 because of elections. He then stated he has met with hunt coordinators from Metro Bowhunters Resource Base (MBRB) regarding the 2014 Deer Harvesting Program. There will be one new site on Enchanted Island and one on Edgewood Lane near another site. One site has been eliminated because the owner of that property is preparing that site to be built upon. Administrator Joynes stated that Three Rivers Park District has notified the City that the bids for the County Road 19 1 LRT overpass have come in exceedingly high. A meeting will be scheduled to talk about that. B. Mayor and City Council Councilmember Woodruff stated that he went to all six Night to Unite gatherings in the City on August 5. He heard from residents in the Star Lane 1 Star Circle neighborhood that there is interest in having the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 11, 2014 Page 13 of 13 roadways reconstructed and watennain extended. He clarified he is not sure if those representatives represent what all residents in that neighborhood think. Councilmember Hotvet stated on July 30 she attended a meeting about the Lake Minnetonka Scenic Byway initiative. The group decided to abandon a pure scenic byway plan. Instead the group is going to focus on the original intent of branding, organizing and coordinating Lake Minnetonka cities to market and highlight their events, amenities and historical features. The group discussed the responses received from the 14 Lake Minnetonka communities. The 10 communities interested in further study are Excelsior, Minnetonka, Minnetrista, Mound, Shorewood, Spring Park., Tonka Bay, Victoria, Wayzata and Woodland. The four communities that are not interested in participating are Deephaven, Greenwood, Minnetonka Beach and Orono. Mayor Zerby thanked Councilmember Hotvet for her work on that. Mayor Zerby stated he also attended Night to Unite gatherings. He heard concerns about safety. He received kudos on the bee -safe policies and procedures Council adopted. There was excitement about the trees. He then stated the letter the Council sent to the Minnehaha Creek Watershed District (MCWD) requesting video recording of the MCWD Board's regular meetings was discussed at the last Board meeting. The Independence City Council had sent a similar meeting prior to that meeting. The Board directed MCWD to review the request and provide the Board with the financial implications of what it would cost to do that. Since that meeting the Cities of Deephaven, Greenwood and Minnetrista have sent a similar letter. Councilmember Siakel stated there is a budget work session for the Excelsior Fire District member City Councils scheduled for August 13 at 6:00 P.M. at Station 1. There will be a short regular Board meeting immediately after that. 13. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Council Regular Meeting of August 11, 2014, at 5:52 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Scq Zerby, , ayor Jea d Panchyshyn, City CIferk