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11-24-14 CC Reg MinCITY OF SHORE, WOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 24, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present, Mayor Zerby; Councilmembers Siakel, Sundberg, and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Homby Absent: Councilmember Hotvet Also Present: Former Shorewood Mayors Bob Bean, Barb Brancel, Tom Dahlberg, and Chris Lizee were there for the recognition of South Lake Minnetonka Police Department Chief Bryan Litsey. All departed after the recognition. B. Review Agenda Sundberg moved, Woodruff seconded, approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. Canvassing Board Meeting Minutes, November 10, 2014 Woodruff moved, Siakel seconded, Approving the Canvassing Board Meeting Minutes of November 10, 2014, as presented. Motion passed 4/0. B. City Council Work Session Minutes, November 10, 2014 Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of November 10, 2014, as presented. Motion passed 4/0. C. City Council Regular Meeting Minutes, November 10, 2014 Woodruff moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of November 10, 2014, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List CITY OF SHORE'WOOD REGULAR COUNCIL. MEETING MINUTES November 24, 2014 Page 2 of 11 B. Adopting RESOLUTION NO. 14 -095, "A Resolution Approving a License to a Retailer to Sell Tobacco Products for Wine & Spirits by JD, Inc., dba MGM Wine & Spirits." C. Adopting RESOLUTION NO. 14 -096, "A Resolution Assessing ''Water Connection Charges Against 25580 Nelsine Drive." Motion passed 410. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Bryan Litsey, South Lake Minnetonka Police Department Chief Report and Appreciation Mayor Zerby stated Council asked South Lake Minnetonka Police Department (SLMPD) Chief Litsey to give his final report to the Council; he is retiring at the end of the month. Chief Litsey stated the Department has been up to full strength for quite some time. The patrol officers seem to want to stay around. During the last Department meeting there was discussion about the South Lake area being nice to work in because people appreciate what the officers do. The member City Councils have been great and have appreciated the work the SLMPD does. He thought this is a good time for him to retire. The organization is solid and financially strong. He noted that the SLMPD Coordinating Committee has approved. the appointment of Deputy Chief Pierson to .Interim Chief for the short term while it looks for an outside person to fill the interim position and help the Committee assess the structure of the organization. Pierson plans to retire around April 30, 2015. Chief Litsey distributed a small packet of reports generated by the SLMPD's records management system (RMS) from Law Enforcement Technology Group (LETG). It went online with the system in December 2012. He noted the system was funded out of the SLMPD's DWI. Forfeiture Fund and Technology .Fund. Litsey explained patrol officers now have access to much more information out in the field and they can do much more of their paper work out in the field. That keeps officers more visible. The system has made access to real -time information. possible. When the system first went live reporting for elected officials and the public was limited. The data for internal use was good. But the data was coded and not very understandable by people outside of the Department. He and SLMPD Administrative Supervisor Swanson were instrumental in pushing LETG to come up with some better canned reports. They were members of a report committee formed to help influence improvements to the reports. The Call for Service reports by month, week and hour are for the entire SLMPD service area. LETG is working on making it possible to report on data by SLMPD member cites. He stated if the Shorewood Council has a need for other reports he asked that the requests be funneled through Mayor Zerby as the City's representative on the Coordinating Committee. Litsey noted that the Hennepin County Sheriff's Department also uses the LETG system and the City of Minneapolis is considering it. CITY OF ,SI OREWOOID REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 3 of 11 Litsey stated. that if any member City Council wants a SLMPD representative to provide a five -to -ten minute quarterly update the SLMPD will be willing to do that. The Greenwood Council has chosen to take advantage of that. Mayor Zerby noted that the SLMPD posts to a public service at www.crimercyorts,com. That system marks certain incidents on a map with virtual. pushpins. Mayor Zerby stated the Chief Litsey is leaving the Department on an outstanding high note. The next full - time chief will have big shoes to fill. He thanked Chief Litsey for serving the South Lake area for more than 33 years at three different police locations with 16 of them being as the Chief. He stated Litsey worked with countless council's and mayors. He noted that he invited past Shorewood. Mayors to come this evening and share in Litsey's last time before the Shorewood Council. Zerby presented Chief Litsey with a Dedicated Service Award plaque. The plaque read as follows: In recognition of nearly thirty four years of meritorious service to the South Lake Minnetonka community and your commendable dedication to "protect and serve ". May your next adventure he long and fulfilling. With sincere thanks and appreciation from the Shorewood City Council. There was a wonderful round. of applause. Zerby invited the former Mayors to speak if they would like to. Former Mayor Dahlberg stated. Chief Litsey was promoted on his watch. At that time the member cities wanted to hire from within the SLMPD organization and it was a very good decision to do so. Litsey thank him for his then vote of confidence. Chief Litsey stated the various mayors, who comprised the SLMPD Coordinating Committee, have allowed him to do his job. They gave him leeway while providing guidance when he needed it. Overall, the member City Councils had been very supportive. They always put public safety first. It is a very large part of the member cities' budgets. He noted that he is just one of a great cast of people who work at the SLMPD. He stated each and every day he is amazed at the dedication and commitment the people show to the South Lake area. They have demonstrated they will do what it takes to solve a crime and do their jobs. He noted that he was fortunate to have had a staff that was supportive of him and the community, He expressed confidence that the Department will continue to operate as well as it has in the past. Chief Litsey noted that he is transitioning into the academic world at Metro State University. In that capacity lie will continue to be connected to the law enforcement agency through the licensing board and with students. He has done some part -tune teaching at Minnesota State Mankato. Chief Litsey thanked everyone and noted it was very humbling to him to be present and he expressed his appreciation. Former Mayor Linde stated Chief Litsey has lead with enthusiasm, commitment, cooperation, collaboration and integrity. He treated all member cities fairly. The member cities attempted to work together as a community as a joint powers organization. Although that at times was not easy the community was well served. Litsey's leadership stood above that. She thanked Litsey and noted that she was confident he would do well in his new adventure. There was another wonderful round of applause. Chief Litsey noted that he appreciates and will cherish his award CITY OF S14OREWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 4 of 11 Group pictures were taken of Chief Litsey, Mayor Zerby, and former Mayors Bob Bean, Barb Brancel, Torn Dahlberg, and Chris Liz& 7. PARKS 8. PLANNING A. Report on the November 18, 2014 Planning Commission Meeting Planning Commission Chair Geng reported on matters considered and actions taken at the November 18, 2014, Planning Commission meeting (as detailed in the minutes of that meeting). Geng asked Council when it would like to implement the State mandate that will take effect in 201.6 to require recycling for commercial properties and multiple - farnily dwellings units (e.g., apartments). Council.member Woodruff stated that is something the City should be doing. It is healthy for the environment and the residents of Shorewood. He then stated he would defer to the .Planning Commission as to when to fit that into its 2015 work program. He suggested bringing something to the Council in the later part of the third quarter of 2015. B. Senior Housing Amendment Director DeJong noted Council considered a senior housing amendment during its October 27, 2014 meeting. There were only three members of Council present that evening. People thought the amendment was approved on a 211 vote. It was later determined that a majority of the Council needed to approved the amendment so at least three supportive votes were required. Nielsen explained the Planning Commission has been working on the amendment for quite soave time. The Commission unanimously recommended approval. The amendment includes increasing the density from 10 units per acre to 12 units per acre for the R -C zoning district, counting assisted living units as one -half unit and a group of provisions for the Smithtown Crossing Redevelopment Area. Per Council's direction, staff arranged for Rick Fenske, with WEIS Builders who builds senior housing, to make a presentation on the state of the twin cities senior housing market during its September 8 work session. Mayor Zerby stated he cast the no vote during Council's October 27 meeting and will do again tonight. He stated continues to be against the amendment because he considers the provisions for the Smithtown Crossing Redevelopment Area to be spot zoning and he does not think spot zoning is appropriate. He clarified that he supports senior housing. But, he would like to have the opportunity to take a look at the development for the corner as a whole rather than in pieces. He stated he is not in favor of approving those Smithtown Crossing Redevelopment Area provisions at this time. Councilmember Siakel asked if there is a sense of urgency in approving this now or could it be considered in the first trimester or the first quarter of 2015. She stated there is a lot going on with the Minnetonka Country Club (MCC) property. Rather than making a decision about one specific sector she would like to look at the area as a whole. Director Nielsen stated there are a couple of developers waiting in the wings for this to happen. There is a developer considering a site off of Chaska Road. Mayor Zerby stated the amendment would. specifically increase the density to 1.5 units per acre for the Smithtown Crossing Redevelopment Area. 'That would be the highest density in Shorewood. CITY DE SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 5ofII Councilmember Woodruff stated he voted for the amendment on October 27 and he continues to think it would be a useful tool. Councilmember Sundberg stated she views this somewhat the same as the way Councilmember Siakel does. She asked if Director Nielsen was implying that a developer might move on if this is not approved now. Nielsen responded that is possible. He stated that the Planning Commission has worked on it for close to two years and that he thought it is time to bring it to finality. One developer is looking at the Smithtown Crossing Redevelopment Area and the other is looking at the property near Chaska Road. Sundberg asked if the provisions for the Redevelopment Area could be removed from amendment at this time. Nielsen stated Council can do nothing because it has been initiated by the City. Sundberg suggested the issue be reconsidered during the January 29 Council and staff retreat. Zerby moved, Siakel seconded, denying the ordinance relating to calculating density for elderly housing as presented with the understanding that Council will discuss this during the January 29, 2015, Council and staff retreat. Motion passed 410. 9. ENGINEERING /PUBLIC WORDS A. Consideration of Speed Limit on Strawberry Lane Director Brown explained that during its November 10, 2014, meeting Council and staff heard from a number of residents in the Strawberry Lane neighborhood residents who expressed concern about the potential impacts from the Boulder Cove development in the City of Chanhassen. There was a suggestion to reduce the posted speed for Strawberry Lane to 25 miles per hour (mph). Staff was asked to prepare a resolution to reduce the speed on Strawberry Lane and West 62 "d Street. Staff contacted Chanhassen staff to talk about West 62"' Street which is a border street; it would logically require Chanhassen to also reduce the speed on that roadway. Staff has prepared a resolution reducing the posted speed for Strawberry Lane only to 25 mph. A copy of the resolution is included in the meeting packet. The West 62 "d Street will be brought back once Chanhassen decides it wants to lower the posted speed. Councilmember Woodruff asked if there can be flashing lights on the signs at both ends of Strawberry Inane for a while. Director Brown stated when there is a reduction in the posted speed the State guideline is to flag it or to put a beacon there for a period of time. Woodruff moved, Siakel seconded, Adopting RESOLUTION NO. 14 -097, "A Resolution Setting Speed Limit on Strawberry Lane to 25 miles per hour." Motion passed 4/0. 10. GENERAL/NEW BUSINESS A. Appeal — Zoning Violation Order Appellants: Robin Wade and Paul Anderson Location: 5765 Echo Road Director Nielsen noted that as of today the zoning violation has been resolved. B. Request from myHcalth for Teens and Young Adults Administrator Jaynes stated at the invitation of Mayor Zerby and Councilmember Hotvet, the three of them, along with Park & Recreation Coordinator Grout, met with Geralyn Hausback, Executive Director of "myHealth For Teens and Young Adults" about the possibility of locating a satellite clinic at the Southshore Community Center (SSCQ. The organization runs clinics for young people and it is based out CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 6 of 11. of the City of Hopkins. It used to have a satellite clinic in the Cities of Chaska and Excelsior. The one in Excelsior has closed. The organization has been looking at another site to locate the satellite. Representatives from €nyHealth toured the SSCC. Staff thought the City could accommodate them one Friday afternoon a month. He asked that the organization submit a proposal to the City because their request deviates from the City's policy regarding not providing free space. The organization does not pay to rent the space in Chaska and would not want to pay for space in the SSCC. The meeting packet contains a copy of a proposal from Ms. Hausback. Mayor Zerby stated the organization would need space to store an examination table at the SSCC. The table does not have wheels on it. The rest of the items needed by the organization are portable. He noted he thought this was worth exploring further. Councilme €nber Sund.berg asked what the utilization rate of the satellite clinic was when it was in Excelsior. Mayor Zerby stated they were told it was quite active. The health care professionals got to the point of providing flu shots and medical sports examinations for kids to satisfy athletic requirements. Councilmember Siakel asked. if myHealth's mission and use fits in with the SSCC. She stated she is somewhat uncomfortable with having a clinic and conducting medical exams at the SSCC. She asked if it would meet HIPPA guidelines and State Health Department guidelines. From her perspective the mission for €nyHealth and the SSCC are somewhat in conflict. She clarified that she thought €nyHealth provides an incredible service. Mayor Zerby stated when he toured with myHealth representatives they had good answers for those types of questions. He suggested they be invited to come and answer those questions. Councilmember Siakel stated the SSCC only has two bathrooms, a kitchen, a great room and two meeting rooms. She questioned how this would work. There are a lot of questions that need to be answered. Councilmember Sundberg concurred and agrees with bringing someone in to answer Council's questions. Councilmember Woodruff stated he thought one day a month would be manageable. He then stated the rental contract could include a fee and then myl-lealth could get a 100 percent discount for providing a public service. He expressed support for having someone come and talk to Council. He noted that the proposal indicates that if this was approved it would not be up and running until that later part of 2015. Councilmember Siakel asked if there needs to be approval from the State Health Department and other health agencies. She thought there is a lot more to what is being requested. There was Council consensus to invite a representative from €nyHealth to co me and answer Council's questions. C. Request for Proposals for Professional Auditing Services Director DeJong stated staff recently realized that the City has not solicited requests for proposals (RFPs) to provide auditing services since 2008. The City entered into a three -year contract with an option to renew for an additional three years. There are a number of well qualified fir €ns that provide audit services for local governments. Staff recommends the City solicit RFPs and bring back a recommendation. He noted that the RFP is basically the sa €ne as the one used in 2008. The draft RFP has some typographical errors and incorrect dates. The RFP was taken from the Laserfiche system and the conversion to a word document was not totally accurate. If Council authorizes staff to go through the RFP process, the returned RFPs will be reviewed by him, Administrator Joynes and one or two members of Council. The decision of which member(s) of Council could be made during Council's next meeting, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 7 of 11 Councilmember Siakel asked how many firms provide audit services to local governments. Director DeJong responded about six. Siakel asked if the City's current auditor has submitted anything about a price increase. DeJong stated they have not because it was told the City would likely go through the RFP process. Councilmember Woodruff stated he spoke with the City's lead auditor when he was at the Metro Cities and. League of Minnesota meeting and he may have let the cat out of the bag. The lead auditor thought this is normal business. Mayor Zerby stated it sounds like a good idea. He then stated with the holiday season upon everyone he asked if the timing for doing this might be tight. He asked if the City will receive responses fast enough. Director DeJong stated this is a slow time of the year for audit firms and the proposal gives them close to a month to respond. Woodruff moved, Sundberg seconded, direct staff to issue the corrected request for proposal for professional auditing services. Motion passed 410. 11. OLD BUSINESS A. Status Update— Koerting Zoning Violation Location: 20325 Excelsior Boulevard Director Nielsen explained in July Council granted Kert Koerting a rather generous deadline extension (90 days) to comply with an order to remove nuisance items from his property located at 20325 Excelsior Boulevard. Mr. Koerting has made progress but it is not complete. The front yard, which faces Excelsior Boulevard, and the south property line, with the exception of the very westerly end of it, have been brought into compliance. It is a very busy yard. There are still some violations on the easterly edge of the southerly boundary. All vehicles on the property have been licensed and they are visibly operable. As Mr. Koerting has been cleaning up his property he has created a stockpile of scrap metal that he intends to take inside. Nielsen stated if Council is willing to grant Mr. Koerting a little more time staff recommends he get rid of the scrap metal by a specified date and get rid of the inoperable bobcat and related equipment by the end of the year. Councilmember Sundberg stated she can support staffs recommendation with the understanding Mr. Koerting clearly understands what the City expects. Councilmember Siakel asked if the City has received recent complaints from his immediate neighbors. Director Nielsen responded it has not. Siakel stated when the City has granted an appellant additional time they comply. This person has not done that. She asked what the timetable is for compliance. Director Nielsen stated staff recommends the scrap metal be addressed by December 8, 2014, . and that the bobcat and related equipment be removed by the end of 2014. Sundberg moved, Woodruff seconded, granting Kert Koerting until December 8, 2014, to remove the pile of scrap metal and until December 31, 2014, to remove the inoperable bobcat and related equipment and if that is not completed court authorization will be sought to allow City staff to go on the property and deal with it. Motion passed 410. 12. STAFF" AND COUNCIL REPORTS A. Administrator and Staff CITY OF SHOR:EWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 8 of 11 Trail Schedule Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Engineer Hornby stated the Trail Schedule has been brought up to date since Council's last meeting. Staff is continuing to permit the Galpin Lake Road trail segment even though it has been shelved for an unknown period of time. The Smithtown Road East Sidewalk Extension Project schedule has been updated based on the date for the authorization of plans and specifications. With regard to the Excelsior Boulevard trail segment, Metropolitan Council Environmental Services' (MCES') consultants have performed a geotechnical review and are currently looking at design alternatives. The consultants intend to submit a draft report to the Metropolitan Council by the end of the week. .Mayor Zerby stated the Smithtown Road East Sidewalk Extension Project schedule indicates land acquisition will begin the end of 2014. Attorney Keane concurred. Monthly Budget Report Mayor Zerby noted the axrecting packet contains a copy of the October 2014 Monthly Budget Report. 3. GreenStep Cities Program Update Director Nielsen stated during its last meeting the Planning Commission talked about putting some effort into the GreenStep Cities Program. Director Nielsen highlighted and explained the items the Planning Commission have been completed since the first GreenStep was achieved and items that need to be done. They were reviewed during the Commission's August 5 meeting and recapped again on November 18. ➢ Density bonus relative to senior housing — Council has asked to revisit it during the January 28, 2015, Council and staff retreat. ➢ Historic preservation ordinance — The City Ordinance contains a provision that allows people to keep old, historic, nonconforming structures and still be able to add accessory structures. That counts toward the Program.. ➢ Development and design standards that facilitate infill and redevelopment — The Smithtown Crossing Redevelopment Study does that. ➢ Mixed uses — The Planning Commission has recommended to Council higher density for senior housing. That is on hold for now. ➢ Safe routes to schools {SRTS) — The Planning Commission will be involved with that effort to some degree. He believes that would best be generated by the Minnewashta Elementary School and staff have been advised that the School has some interest in doing that. ➢ Renewable energy: solar energy standards and model wind energy ordinance — The proposed Green /Alternative Energy Study will play into that. . ➢ Buildings located within walking distance of transit and /or residential zoning --- This is an ongoing item. For example, the Smithtown Road. East sidewalk extension will connect the Smithtown Crossing area to the Minnewashta Elementary School and the residents beyond. Nielsen stated the Planning Commission will add discussion about incorporating a policy related to adhering to Minnesota Tree Trusts' best practices (BPs) into the City's Ordinance and using the guidelines in at least one development project (e.g., the Minnetonka Country Club property redevelopment). The City used to advertise that it was classified as a Minnesota Tree City. It does not take a lot to be in that program CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 9 of 11 and does offer some benefits (e.g.; potential grants). The Commission will look into resurrecting that classification. Councilmember Woodruff stated for each Program step there is a cornucopia of things a city can do. Some are not appropriate for the City, He asked if the Program matrix will be updated to reflect that. Director Nielsen responded it will be. Director Nielsen stated the City did update its Ordinance to address urban farm animals including bee keeping. Those items are specifically listed in the GreenStep Cities Program matrix. Councilmember Woodruff asked when Council will be provided with a matrix that that shows which things the Planning Commission will and will not be working on. Director Nielsen stated it will be done for January. 4, Southshore Center Financial Operations Update Administrator Joynes noted the meeting packet contains a copy of a calendar for each month of 2014 showing the activities at the Southshore Community Center (SSCC). It also includes a recap of what the operating deficits were or are projected to be for 2012 — 2015. It is anticipated that the operating deficit for 2015 will be just under $70,000. It is higher because there are some things that need to be replaced. He stated with the closing of the Minnetonka Country Club at the end of 2014 there have been more inquiries about the use of the SSCC. Staff also anticipates maintaining; the current staffing level at the SSCC unless Council makes a decision to move a different direction. He then noted the City has received one official letter from one of the other four founding cities, Greenwood, indicating it is no longer willing to participate. He explained there has been verbal communications from some of the other cities. The City of Deephaven had previously verbally communicated that it did not want to participate any longer. Deephaven has been asked to reaffirm that. The Tonka Bay Council has chosen not to notify the City on what its position is. November 26, 2014, is the deadline for the cities to respond to the last letter from the Shorewood Council. He anticipates a Council meeting will called for after the end of the year to discuss this further. Mayor Zerby stated the recap document indicates revenues are down about $10,000 from 2013. He asked staff to shed some insight on that. Director DeJong explained that the City of Excelsior made about a $9,000 donation in 2013 toward the SSCC, Councilmember Siakel asked if that was a makeup for several years. Administrator Joynes noted that Excelsior has eliminated that from its budget. Zerby stated the letter from Greenwood states it would be open to amending the cooperative agreement. It may be willing to give up its ownership in the SSCC while maintaining access for Greenwood residents. He asked. if Attorney Keane had an opportunity to review the letter, Keane noted that he had not. Administrator Joynes clarified that the letter from Greenwood was in response to a June 3, 2014, letter from Shorewood. The City just received the letter. Director DeJong noted that the letter from Greenwood came with a $1,200 donation towards SSCC operations. Other Administrator Joynes stated that earlier in the day staff met with the project lead for the Minnetonka Country Club (MCC) property redevelopment. Staff also met with two planning consultants and talked about moving forward with the direction provided by Council. Staff asked both consultants to provide a CITY OF SHOREWOO D REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page 10 of I I letter proposal to the City. They have until mid - December to do that. He then stated that the developer for the MCC property has indicated they want to move forward as quickly as possible and clarified construction would not begin until 2016. Staff would like Council to select a consultant as quickly as possible. It will try and find a date for the first week in January. Councilmember Woodruff suggested staff and Mayor Zerby interview the two consultants. He assumes one of the consultants was used by the City of Orono for the Lakeview Golf Course redevelopment effort. Councilmember Siakel noted she would support that. Councilmember Sundberg stated she can support that as long as the cost is within what Council previously talked about. Mayor Zerby asked Sundberg if she would like to participate in the interview process as well to which she responded she would. Woodruff stated from a public standpoint the knowledge of a developer is new. Administrator Joynes stated staff has been told that the developer is the Canadian firm Matt Amy Hornes and it is doing the Woodland Cove Project in the City of Minnetrista and a number of other projects. The City has been officially notified that the company officially has control of the property; it has a purchase agreement. Administrator Joynes noted that there is a Council and Staff retreat scheduled for Thursday, January 29, 2015. He then noted there is an open house for retiring South Lake Minnetonka Police Department Chief Litsey on December 1 from 3:00 P.M. — 7 :00 P.M. at the SSCC with the official program starting at 5:00 P.M. There is a Council work session starting at 5:30 P.M. on December 1. Mayor Zerby stated it appears that the signal realignment project at the intersection of County Road 19 and Highway is complete. Director Brown stated for the most part. Director DeJong stated staff will be trained on the utility billing credit card receipt component of the financial system on November 25. That web site should be live in December. That should be ready to go for the January utility bills. Engineer Hornby stated staff will schedule a neighborhood meeting for the Star Lane / Star Circle street reconstruction project on December 4. Notices will be sent out on November 25. Staff is working to put together a survey monkey survey. Councilmember Siakel asked what time it will be. Hornby stated the tune has not been set. Director Nielsen stated the 2014 deer harvesting has been completed. Eighteen deer were harvested B. Mayor and City Council Councilmember Woodruff stated that he and Mayor Zerby attended the League of Minnesota Cities and Metro Cities fall meeting. All Metro Cities legislative policies were approved. Woodruff then stated he attended the November 19, 2014, Excelsior Fire District (EFD) Board meeting in place of Councilmember Siakel. The highlights of that meeting are as follows. A The EFD will engage in a multiple casualty incident exercise in 2015. The year -to -date call volume is up about 10 percent. The EFD will begin charging a special event inspection fee in 2015. The EFD has an intern that will help with updating the Lake Area Emergency Management Plan for the Lake Area and the region. ➢ Chief Gerber offered to provide an orientation about the EFD to new members of the member city councils. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 24, 2014 Page It of 1.1 ➢ The Chief stated he would distribute links to the study done by the Humphrey Institute specifically for the fire service in Minnesota and the KARE I I report based primarily on the study. ➢ Chief Gerber wants to have the EFD Board spend time discussing the mission and vision for the EFD and not spend the majority of its time discussing just budgets and money. ➢ The Board recorded the adoption of the recommended amended 2015 Operating .Budget and 201.5 — 2035 Capital Improvement Program. ➢ There was discussion about the GASB (Government Accounting Standards Board) pronouncements 67 and. 68. The Excelsior Firefighters Relief Association may need to have an actuarial done for an approximate cost of $3,000 to $4,000. It is unclear if the member cities will need that to get a clean opinion from their auditors. Mayor Cerby stated he would like to have Council get a copy of the presentation the State Demographer made during the League of Minnesota Cities and Metro Cities meeting. He then stated the South Lake Minnetonka Police Department (SLMPD) Coordinating Committee has been discussing succession planning. The Committee approved putting SLMPD Deputy Chief Pierson as the interim Chief for a short time while the Committee looks for an outside person to fill that interim capacity until the Committee does a successful search for a new chief. That outside person will provide insight about what to look for a in a new chief and what the organization should look like. He went on to state the Lake Minnetonka Communications Commission (LMC) has established a high definition committee to talk about high definition upgrades at the LMCC. He has been appointed to that committee to represent Shorewood's unique interests because it is the only LMCC member city with its own camera system. He has argued that if Shorewood is to upgrade its equipment it would expect the LMCC to pay part of that cost because about 25 percent of the LMCC's revenues come from a subset of Shorewood residents. 13. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Council. Regular Meeting of November 24, 2014, at 8:14 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Sco. . �er"Tiy,1VI yo ,..�.�. Je i Panebyshyn, City-CIA