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10-26-15 CC Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 26, 2015 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg, and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and Associate Engineer Kasper Absent: None. B. Review Agenda Mayor Zerby noted that staff has asked that Item 6.B be removed from the agenda. Director Nielsen clarified that Public Hearing should be opened and continued to the November 9, 2015, Council meeting. Siakel moved, Labadie seconded, approving the agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Executive Session Minutes, October 7, 2015 Woodruff moved, Siakel seconded, Approving the City Council Executive Session Minutes of October 7, 2015, as presented. Motion passed 510. B. City Council Regular Meeting Minutes, October 12, 2015 Sundberg moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of October 12, 2015, as presented. Motion passed 4/0/1 with Labadie abstaining due to her absence at the meeting. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Woodruff moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda. A. Approval of the Verified Claims List B. 2016 Community Tree Sale C. Accept Donations for Arctic Fever CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 2 of 19 D. City Administrator Position E. Wireless Microphone for Council Chambers F. 2016 Concessions Operations Agreement Councilmember Sundberg asked what the tree sales were for 2015. Administrator Joynes explained the City reserves trees through the City of Minnetonka for the tree sale and all of the reserved trees were sold. Sundberg then asked what the participation was in 2015 and 2014 at Arctic Fever. Joynes stated it was his understanding that the participation was fairly good in 2015. Councilmember Woodruff noted the Arctic Fever donations were from Mediacom Communications Corporation and the American Legion Post #259. Motion passed 510. John Beni min noted he was present on behalf of Ms. Bonnie Witrak from Mercer Island, Seattle. They asked Council to meet with them in an executive session. They also asked that the relative officers meet with them prior to that session regarding a major, multi - million dollar proposal for Shorewood which could be the largest in Shorewood's history. They have been advised that Council may have a legal impediment to such an executive session. Their attorneys have indicated to them that they do not think there is a legal impediment. They requested a meeting with the officers on or about November 19, 2015. Mayor Zerby explained he has spoken with Attorney Keane about this. He asked Keane if the request would fit the criteria to consider holding an executive session. Keane explained that unless there is something he does not know about there are very specific exceptions to the Minnesota Open Meeting law. The discussion of a future project does not fit one of them. He would be happy to hear the thoughts of their counsel or whoever is giving them advice. Unless he would be illuminated to the contrary he does not think that this request for the executive session fits any of the exceptions. Zerby stated he would not have issue with Keane having a conversation with their counsel. Keane stated he would report back to Council after he has had that conversation. There was no Council opposition expressed about the conversation. A. Hennepin County Commissioner Jan Callison Annual Report Mayor Zerby welcomed Hennepin County Board of Commissioners Chair Jan Callison who was present to give her annual report about Country activities. Commissioner Callison explained Minnesota is one of a handful of states that has a county administered social service system. That is why the County's budget is so large. Forty percent of the County's budget relates to health and human services. From 2010 — 2014 the number of clients across the whole County increased 42 percent. It is her understanding that relates less to the economy and more to changes in state programs. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 3 of 19 For Shorewood the increase in clients was 99 percent; the number of Shorewood resident clients went from 172 to 342. Cash assistance, (i.e.; welfare) is down 23 percent. SNAP (i.e., food stamps) is up 13 percent. Health care clients went from 166 to 333; a 100 percent increase. That relates to Medicaid expansion for long -term care assessments (for an older population) and to the fact that non - profit agencies used to provide the assessments and now the County must do them. The numbers do not reflect changes in child protection; an area where the State of Minnesota is changing the rules. The County has been assessing its rules as well. There will be an increase in caseloads in that area so the County has added some staff to deal with that. If the State reimburses the County for providing the services there is no impact on property taxes. The State does reimburse the County for providing long -term care assessments. The State will not reimburse the Country for providing child protection services. The State has allocated some money for 2016 but it will not be enough to cover the cost of increasing County staff. There is no direct payment to the County for Medicaid expansion services. Hennepin County is currently considering a 4.5 percent increase in its property tax levy in part to address the cost of health and human services. Also, the County anticipates it will receive less revenue from the State in 2016. The County is also entering into negotiations with its union employees and those personnel related costs are likely to go up. In Shorewood there would be a slightly smaller increase than 4.5 percent in County property taxes for a median value property because of the way the property values are changing. The County can reduce the preliminary 4.5 percent levy increase before its final 2016 budget is adopted but the tax levy cannot be increased. Commissioner Callison noted the Hennepin Youth Sports Program grant application process deadline is November 2, 2015. The grants are from revenues from the Minnesota Twins ballpark. Shorewood has received some of those funds in the past. Director Nielsen noted that Council will consider authorizing an application later on this agenda. Commissioner Callison explained there had been two categories — equipment grants and capital grants. For 2016 a separate playground category will be added Nielsen asked for Commissioner Callison's support. Commissioner Callison asked Shorewood staff to send her the information. Mayor Zerby asked if Shorewood staff has reached out to Commissioner Callison about the County possibly participating in the tax abatement opportunity with Shorewood and the Minnetonka School District. Commissioner Callison stated informally just before this meeting. Zerby explained that is being considered as a possible way to expand the trail system in Shorewood so they can provide safe passage ways particularly to schools. Commissioner Callison noted Hennepin County has a written tax abatement policy and that she does not think the County has used that during her seven year tenure on the Board of Commissioners. She stated she would share that with Shorewood Council and staff. Zerby stated Council and staff believe the City has a good reason for the County to dust that policy off and use it. Councilmember Siakel stated the City has been talking with Three Rivers Park District about replacing the at -grade LRT Trail Crossing at County Road 19 with an above -grade crossing to make that crossing safer. There is a critical need for the County to provide some assistance in doing that. Councilmember Labadie stated many Shorewood residents have an Excelsior zip code of 55331. Some Tonka Bay residents have the same. She asked Commissioner Callison if the client numbers she gave for Shorewood accurately reflect people living in Shorewood. Commissioner Callison stated she thought the numbers are accurate. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 4 of 19 Councilmember Woodruff asked when the preliminary property tax notices for 2016 will be sent out. Commissioner Callison stated right after the November 2015 elections. Director DeJong stated they will be mailed out on November 13. Woodruff explained the City's Truth -in- Taxation hearing will be held on December 7. That has to do with the 2016 Shorewood tax levy and not property valuations. Councilmember Sundberg stated she attended a meeting at a local church recently and there was discussion about the increase in people who are homeless. She asked Commissioner Callison if Hennepin County data reflects that. Commissioner Callison stated her sense has been that a lot of strides have been made in addressing the issue of family homelessness in Hennepin County. A few years ago the County opened up more emergency shelters. Currently there are not enough families to occupy the rooms the County has. She thought family homelessness has gone down. There may be an increase in suburban homelessness because poverty has started to move out of the inner city. Commissioner Callison thanked Council for the opportunity to speak this evening. Mayor Zerby thanked Commissioner Callison for coming. B. Chamber Board Member Aaron Thompson Update on Chamber Events Mayor Zerby welcomed Excelsior -Lake Minnetonka Chamber of Commerce Board Member and Shorewood resident Aaron Thompson who was present to provide an update on Chamber events. Mr. Thompson noted he was also a local business owner. He stated the Board Members are making an effort to reach out to the local communities to keep them updated on what the Chamber is and what it does on behalf of the communities. The Chamber appreciates working with representatives from Shorewood on some of the local events and it appreciates Shorewood's contribution to the fireworks display on the Fourth of July. He stated the Chamber focuses a lot on events around the community. He read a list of the events put on by the Chamber — Luck of the Lake Fun Run 5K (the St. Patrick's Day run), the Lake Minnetonka Running Series, Art on the Lake, the Fourth of July event, Crazy Days, Girls' Night Out, the Farmers Market, Apple Day and Person of the Year Awards. He then stated the Chamber has experienced an increase in membership in 2014 and 2015 through the business community. There will be a change in some Board Members at the beginning of 2016. There will also be a new president of the Chamber. He explained the Chamber is working on holiday decorating and promotion of the various business districts. The Chamber has been discussing the downtown parking issue with representatives from the City of Excelsior. Mr. Thompson noted the Chamber Board meets on the third Thursday of every month. He welcomed members of Council to come to the meetings. He thanked the City of Shorewood for its support of the Chamber. Mayor Zerby thanked Mr. Thompson for all that the Chamber does. He stated that the events are part of the reason people like the community. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 5 of 19 Councilmember Sundberg thanked the Chamber for trying to address the parking issues in downtown Excelsior because the issue is a big problem for the businesses. Mr. Thompson stated the Chamber and the City of Excelsior have been trying to mitigate the issue little by little. 6. PUBLIC HEARING A. Star Lane and Star Circle Improvements, City Project 14 -11 Mayor Zerby opened the assessment Public Hearing for the Star Lane and Star Circle Improvements, City Project 14 -11, at 7:16 P.M. He noted the meeting packet contains a copy of a memorandum from Engineer Hornby. Mr. Hornby was not able to be present this evening. Director Brown noted that Ms. Katie Kasper, an engineer with WSB & Associates, is filling in for Engineer Hornby this evening. He also noted that Ms. Kasper has done the design work and heavy lifting on this Project. Ms. Kasper explained the project location is all of Star Lane and Star Circle. Both roadways are located north of Smithtown Road. The proposed improvements included reconstructing the existing roadways (rural bituminous roadways) to 28- foot -wide roadways as measured back -of -curb to back -of -curb with new concrete curb and gutter. New storm sewer was also installed to improve area drainage. There were a number of areas where there would be standing water and ice on the roadways. New catch basins were installed particularly at the intersection of Star Lane and Star Circle where it tended to flood out. When water stands on the roadway it accelerates pavement deterioration. As part of the Project the City took the opportunity to upgrade utilities located in that area. For sanitary sewer damaged or paved cover castings on top of the storm sewer were replaced. New chimneys for the manholes were put on. The improvements should reduce inflow and infiltration. Watermain was extended throughout both cul -de -sacs. There was a stub off of Smithtown Road that an 8 -inch watermain was connected; the watermain would serve 13 properties that are currently served by on -site, private wells. The two properties located to the south of Star Lane are already serviced off of Smithtown Road. New services were installed to the right -of -way. The on -site inspector made a concerted effort to meet with the property owners to pick the best location for the services. The property owners are responsible for connecting their homes to the water system from the right -of -way. The total estimated project cost is $795,018.13. That is an estimate based on the as -bid numbers. The watermain extension portion of the project has been completed and the actual construction cost for that portion of the project is $122,906.29 including the pro -rated indirect costs. The City will fund the remaining approximate $672,111.84 cost of the Project. The extension of new watermain is 100 percent assessed to the benefiting properties. The per - parcel assessment for the each of the thirteen properties is $9,454.33. The meeting packet contained a copy of the assessment roll. The packet also includes a copy of a resolution that would adopt the assessment roll for the watermain improvements for Council's consideration. The assessments must then be certified to Hennepin County. The final paving and miscellaneous punch list cleanup work will be done in the May /June 2016 timeframe. Seeing no one present to comment on the assessment roll, Mayor Zerby opened and closed the Public Testimony portion of the Public Hearing at 7:25 P.M. Councilmember Siakel stated she thought the Project has been done well, noting it was expensive to do. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 6 of 19 Siakel moved, Woodruff seconded, Adopting RESOLUTION NO. 15 -074 "A Resolution Adopting Assessment Roll Star Lane and Star Circle Improvement Project, City Project 14 -11." Mayor Zerby stated the project at times tested the residents' patience due to heavy rains. The end result is a much better roadway with improved drainage. And, residents in that area can now have access to the municipal water system which he considers a valuable asset. He noted he thought the Project turned out very well. Councilmember Siakel asked if most people choose to have their share of a project cost assessed to their property tax or do they prefer to pay for it all at once. Director DeJong responded most choose to assess it to their property tax. DeJong stated he thought the per -year amount would be less than $1,200 for each of the next ten years. Motion passed 510. Mayor Zerby closed the Public Hearing at 7:28 P.M. B. Island View Property — Vacation of Sanitary Sewer Easement Mayor Zerby opened the Public Hearing at 7:28 P.M. noting it is for a vacation of sanitary sewer easement on Island View Road property. He noted that staff asked that this be continued to Council's November 9, 2015, meeting. Seeing no one present to comment on this item, Mayor Zerby opened and closed the Public Testimony portion of the Public Hearing at 7:29 P.M. Siakel moved, Woodruff seconded, continuing the Public Hearing for the vacation of sanitary sewer easement for an Island View Road property to Council's November 9, 2015, meeting. Motion passed 510. Mayor Zerby continued the Public Hearing at 7:29 P.M. 7. PARKS A. Report on the October 1.1, 2015, Park Commission Meeting Park Commission Chair Mangold reported on matters considered and actions taken at the October 11, 2015, Park Commission meeting (as detailed in the minutes of that meeting). Councilmember Sundberg stated for the meeting of the Shorewood Park Commissioners and the Chanhassen Park Commissioners she asked if staff would also be in attendance. Chair Mangold stated the staff liaison would be. Sundberg then stated that recently there has been a lot of press about the toxic makeup of some artificial turf. She asked if the artificial turf proposed for the Badger Park playfield would be toxic. Chair Mangold stated the Park Commissioners and representatives from the Minnetonka Lacrosse Association have discussed a couple of options. Sundberg suggested the options be carefully researched and stated the City cannot have a field that would be harmful to people. Mayor Zerby noted that Scouts from Boy Scout Troup 424 were in the audience. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 7 of 19 b ` Councilmember Siakel asked how many of the Scouts use the City -owned parks. About six Scouts raised their hands. Siakel then asked the Scouts that use the parks how the City could make them better. There was no response. Siakel went on to ask if any of the Scouts play hockey in a City -owned park. One Scout raised his hand. and stated some of his friends do but he does not. Mayor Zerby asked if any of the Scouts use the Skate Park. One Scout responded he has never seen anyone use it. A Scout Master stated that when it rains there is standing water in front of where people sit at Freeman Park especially and at Cathcart Park. People walk on the seating areas in their muddy shoes. Mayor Zerby thanked the Scouts for their input. B. Badger Park Hennepin Youth Sports Program — Authorize Application Director Nielsen explained that Council had directed staff to work with representatives from the Minnetonka Lacrosse Association on a Hennepin Youth Sports Program grant application to help fund putting an artificial grass surface on the playfield in Badger Park. Council directed staff to continue that effort during a recent joint meeting of Council and the Park Commission. The deadline to submit the application is November 2, 2015. The meeting packet contains a copy of the basic application; it needs to be fine -tuned a little with regard to the budget numbers. The application currently specifies a range of $625,000 — $700,000. People are excited about the artificial surface playfield because it would require less maintenance than a natural grass surface and it would be better for the environment. He noted that representatives from the Association were in the audience. Councilmember Sundberg stated she supports submitting the grant application and cautioned people to be very careful about the chemical makeup of the turf if the artificial turf idea moves forward. Director Nielsen noted there are a couple of different types of filler that can be used. Councilmember Siakel asked how toxic the artificial turf is. Nielsen stated the vendors he has spoken with are confident the material is perfectly safe. Before a product is selected it would be well vetted. Councilmember Woodruff stated when this potential issue was discussed with representatives from the Association a few months ago they did not think there was a problem with toxicity. NBC seems to believe there is based on a campaign on television to get the Environmental Protection Agency (EPA) to make a ruling on this type of product. To date, the EPA has declined to do that. He encouraged people to move forward cautiously. Woodruff does not envision the federal government making a ruling on this type of product anytime soon. Councilmember Woodruff stated the application indicates the Minnetonka Lacrosse Association has committed to provide $150,000 in funding for the artificial turn playfield. It also indicates the Minnetonka Football Association has committed to provide $25,000 in funding and maybe some additional funding. Director Nielsen explained that representatives from the Lacrosse Association have been in contact with representatives from the Football Association and that is where that information came from. Woodruff asked how those commitments can be memorialized. Nielsen stated the City needs to receive a letter of support from both organizations. Woodruff then stated he finds the copy of the resolution included in the meeting packet to be somewhat confusing. It states the estimate for the total cost of the project is $700,000 and that the local government unit (Shorewood) is requesting $300,000 from the Hennepin Youth Sports Program in the form of a grant and Shorewood would provide $300,000 in matching funds. He asked where the remaining $100,000 would come from. Director Nielsen stated that is still being fine -tuned and that he is confident the total cost would be closer to $625,000 than to $700,000. Woodruff asked what the amount of the grant request CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 8 of 19 is that Council is being asked to approve. Nielsen stated staff would like some flexibility with that. In response to another question from Woodruff, Nielsen clarified the City would be liable for $150,000 for the new playfield surface. Woodruff moved, Siakel Adopting RESOLUTION NO. 15 -0759 "A Resolution Authorizing Filing of Application and Execution of Agreement to Develop a Sports/Recreation Facility under the Provisions of the Hennepin County Youth Sports Program" subject to Shorewood providing $150,00 in funding for an artificial turf surface on the playfield for a maximum total project cost of $700,000. Mayor Zerby noted that he is very excited about this opportunity and he expressed his appreciation for all of the work that has been done by staff and representatives from the Minnetonka Lacrosse Association in bringing this to Council's attention. Motion passed 510. Steve Well, 24155 Mary Lake Trail and a representative from the Minnetonka Lacrosse Association, encouraged Shorewood residents to contact people they know that are associated with the Hennepin Youth Sports Program and solicit their support for this grant application. Mayor Zerby encouraged representatives from the Minnetonka Lacrosse Association to talk to people at the Excelsior -Lake Minnetonka Chamber of Commerce to publish something about this. Councilmember Woodruff encouraged. residents from the surrounding communities to do the same. 8. PLANNING A. A Conditional Use Permit for Accessory Space Over 1200 Square Feet Applicant: Stephen Ferraro Location: 5645 Grant Lorenz Road Director Nielsen explained Mr. Ferraro, 5645 Grant Lorenz Road, proposes to build a new detached garage to the east of his house approximately 212 feet from the rear lot line. The property is zoned R -1A, Single - Family Residential and contains 47,253 square feet in area. The site is occupied by the applicant's home and attached garage. The proposed new garage would contain 1176 square feet. When combined with the accessory space for the existing attached garage the total amount of accessory space on the site would total 1675 square feet. Because the combined accessory space would exceed 1200 square feet Mr. Ferraro has applied for a conditional use permit (C.U.P.). He noted Section 1201.03 Subd. 2.d.(4) of the Zoning Code prescribes criteria for granting C.U.P. permit for accessory space over 1200 square feet. He reviewed how the applicant's plan complies with the criteria. a. The total area of accessory buildings (1675 square feet) does not exceed the floor area (1729 square feet) above grade of the existing home. b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R -lA zoning district (.10 x 40,000 = 4000 square feet). c. The proposed garage complies with R -1A setback requirements and the proposed hardcover comes to 15.8 percent. Because of the very residential character of the proposed garage and the heavily wooded area in which it will be constructed, no additional landscaping is recommended in this case. CITY OF SIiOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 9 of 19 d. The architectural character of the new building would be compatible with the existing house. The building would have lap siding similar to adjoining homes and roofing would match the house. Nielsen noted that Planning Commission voted unanimously to recommend approval of the C.U.P. The meeting packet contains a copy of a resolution granting the C.U.P. for Council's consideration. Mayor Zerby noted that Mr. Ferraro was present. Woodruff moved, Adopting RESOLUTION NO. 15 -076, "A Resolution Granting a Conditional Use Permit for Additional Accessory Space to Stephen Ferraro, 5645 Grant Lorenz Road." Councilmember Woodruff stated that after the October 6, 2015, Planning Commission meeting when this was discussed he spoke with Director Nielsen about the need for staff to carefully review the grading plan for the driveway during the building permit process. The driveway would be directly against the house and five feet from the lot line. That could create an opportunity for the drainage to runoff on to the abutting property. Director Nielsen noted he has asked the City Engineer to review that part. Attorney Keane asked if the City's Tree Preservation and Reforestation Policy comes into play for this request. Director Nielsen clarified not for an accessory building but it does for subdivisions and the construction of new houses. Sundberg seconded. Motion passed 510, B. Zoning Text Amendment Regarding Signs in Cemeteries Applicant: Woodside Cemetery Association Location: 27175 Smithtown Road Director Nielsen explained Dan Randall, representing the Woodside Cemetery Association, has requested a zoning text amendment that would allow the Association to erect an entry -way arch with an identification sign on it over the driveway on to the Cemetery property located at 27175 Smithtown Road. The property is located in the R -1A, Single- Family Residential zoning district which allows cemeteries by conditional use permit (C.U.P.). The City Ordinance does not allow a sign to be as high up and what is being proposed for the arch. The size of the proposed sign would be consistent with other residential zoning district signs. He noted the meeting packet contains a copy of the proposed zoning text amendment for Council's consideration. Councilmember Sundberg asked if any trees would be impacted by doing what is proposed. Mr. Randall noted two large pine trees in that area have already been trimmed and that there would not be any loss of trees. Councilmember Woodruff asked if the applicant would have to apply for a sign permit. Director Nielsen responded yes. Councilmember Labadie stated she thought it would be a good identifier for the community and that it would improve the site. Mr. Randall noted that Ms. Elaine Dunn was the individual who asked about erecting a sign at the entrance to the Cemetery. Sundberg moved, Labadie seconded, Approving ORDINANCE NO. 523, "An Ordinance Amending the Shorewood Zoning Code as it Pertains to Cemetery Signs." Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 10 of 19 ENGINEERING /PUBLIC WORKS A. Speed Study — Eureka Road between Trunk Highway 7 and Smithtown Road Director Brown explained staff received a request to lower the speed limit to 25 miles per hour (mph) on Eureka Road between Truck Highway 7 and Smithtown Road from residents along that corridor. Council authorized a speed study be done after school was back in regular session. Staff commissioned W SB & Associates to conduct the study. The study was performed from just north of Highway 7 using counters from 10:00 A.M. on Tuesday September 29 to 9:59 A.M. on Thursday October 1. Data was collected from 4,606 vehicles travelling on Eureka Road during that time period. The results of data analysis indicate the 85th percentile speed is 34 mph. The current posting is 30 mph. The 85t" percentile indicates that 85 percent of the drivers who likely have reasonable judgment feel comfortable traveling that speed with the current roadway conditions. Based on the results of the study the traffic engineer has recommended the posted speed remain at 30 mph and that the speeding issue be addressed through education and speed enforcement. He noted State Statute 169.14 subd.2(7) gives Council the authority and latitude to post the roadway at 25 mph despite the technical data. He also noted staff suggests this issue be referred to the newly formed Traffic Committee for further study. Councilmember Sundberg stated she observed the first meeting of the Traffic Committee as did Mayor Zerby. It was clear to her that the Committee was going to be maxed out with its current charge. She suggested Council be prepared to increase the budget for consulting services to support the Committee and facilitate Committee meetings. The current budget allows for the traffic consultant to facilitate one one -hour meeting per month for six months. That is not enough time. The assessment of the complexity of the traffic issues near the former Minnetonka Country Club (MCC) property is more than enough for the Committee to deal with. Mayor Zerby stated the initial charter for the Traffic Committee was to discuss issues along the Country Club Road, Yellowstone Trail and Lake Linden Drive collector route and to present ideas for mitigating the issues. That initiative would be a precursor to the study of other traffic issues in the City. He then stated there is a desire to have a traffic light at the intersection of Highway 7 and Eureka Road. He noted that he was shocked to learn how fast some people drive on Eureka Road. A roadway lined with telephone poles and not very wide. He stated he understands that just changing the posted speed to 25 mph would not address the speeding problem. He thought something much more aggressive needs to be done but he is not sure what that would be. Councilmember Woodruff stated he does not think the Traffic Committee should focus on the speeding issue on Eureka Road. Be views the Committee's mission as being more strategic. The Eureka Road issue is more tactical. It should be addressed through education and enforcement. He cited an egregious example of a driver traveling at a speed of over 50 mph. He thought a patrol officer could be out there for 45 minutes and catch that driver. That driver would have to pay a significant fine. Attorney Keane noted that the fine for 10 — 20 mph over the speed limit is $142 and for more than 20 mph over the limit it is $200. Woodruff suggested staff provide Council with some options for the educational component. He thought publishing an article about speeding and the cost for doing so in the Shorewood newsletter would be a good place to start. He stated the South Lake Minnetonka Police Department (SLMPD) needs to do some speed enforcement on that roadway and data collected could help they target the optimum times to do so. Mayor Zerby noted he agrees enforcement is important but it would be challenging to do in that stretch of Eureka Road because there is no place for a patrol officer to park. He also noted that drivers cannot be ticketed for driving five miles over the speed limit because of the variance in speed tracking equipment and speedometers. Woodruff stated the data collected indicates 49 vehicles traveled at speeds of 40 mph or faster. Zerby stated drivers would see the patrol car parked anywhere along the roadway. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 11 of 19 Councilmember Siakel asked if Eureka Road was striped. Director Brown responded no. Siakel then asked if the roadway could be marked in such a way that it would appear to be narrower than it is. She stated if the budget for consulting services to support the Traffic Committee only allows for one one -hour meeting a month then she agrees with Councilmember Sundberg that the budget needs to be increased. Councilmember Sundberg stated Council gave the Traffic Committee a real charge and it needs to have sufficient time to provide Council with valuable insights and recommendations. She noted the first Committee meeting lasted 1.5 hours. She stated the Committee indicated it was willing to compress the timeline for doing its work (e.g., from 6 months to 3 or 4 months). Councilmember Siakel asked Sundberg if the Committee Members would be willing to meet for longer than 1 hour if the consultant would. Sundberg responded yes. Councilmember Siakel asked staff to come back with ideas about how to calm traffic down on Eureka Road. She then asked how the traffic volume on Eureka Road over a 72 -hour period compares to traffic on Country Club Road. Director Nielsen stated 3,600 — 3,700 vehicles travel on Country Club Road daily. Councilmember Woodruff suggested asking SLMPD Chief Meehan to prepare an action plan for addressing traffic speeds on Eureka Road from an enforcement perspective. Staff should provide him with the data collected. He stated a patrol vehicle could park at the entrance to Freeman Park, at the Park Lane entrance to Shorewood Ponds and at Mann Lane as it goes down to a development. He then stated he thought flashing yellow lights could be placed on the current speed limit signs to let drivers know that people are paying attention to the speeds drivers are traveling at. He suggested assessing the placement of the current speed signs. Councilmember Labadie stated if staff has not already shared the data collected with the SLMPD she suggested doing so. That would help with enforcement. She expressed concern about the speed drivers are traveling when children are going to and coming from school. Katarina Bender, 5765 Eureka Road, stated a lot of drivers traveling Eureka Road go faster than the speed limit. There are no sidewalks along the roadway so bikers and pedestrians travel on the roadway. She then stated from her perspective enforcement only will not solve the speeding problem. She asked if putting down speed bumps would be one way to help slow drivers down or if other things could be done (e.g., speed awareness display signs) to slow drivers down. Director Brown explained that if a true speed bump is put on the roadway drivers who tend not to abide by the speed limit would typically slow down when going over it and then travel at a faster rate after getting over the bump. For larger SUVs there is less impact if the driver speeds up when going over the bump. Some cities have put down speed humps which have a wider platform. Speed bumps / humps would cause problems when plowing snow and they would cause problems for emergency response. About 20 years ago Shorewood installed a speed bump and a driver was hurt and a bicyclist was hurt. He stated staff will return with its recommendations for addressing the issue along with the SLMNPD's plan for enforcement at a future meeting. He noted the SLMPD has already been provided with the speed study data. Mayor Zerby clarified that education and enforcement are tools the City needs to use. He stated speeding has been a problem in Shorewood for a long time. Councilmember Siakel suggested asking the SLMPD to put the speed buggy out, noting Shorewood donated that to the police department. Mayor Zerby stated people tend to forget about the speed buggy CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 12 of 19 after it is removed and they return to their regular driving habits. Siakel stated at least the residents would know the City is trying to do something to promote awareness of the legal speed. Councilmember Woodruff stated people's behavior can change. He commented drivers do not speed in the City of Deephaven (if they do they are from out of town) because the residents of Deephaven know they would get a ticket. There is aggressive traffic enforcement in Deephaven. He stated he thought most of the vehicles traveling during the speed study time period were driven by Shorewood residents. Mayor Zerby disagreed in part because Freeman Park is along Eureka Road. Councilmember Siakel noted that she disagrees that all drivers do not speed in Deephaven. Deephaven may have a reputation for citing drivers for speeding. Woodruff stated that Deephaven residents are aware that they need to careful about speeding. B. Speed Study — Cathcart Drive between West 62 "d Street and Smithtown Road Director Brown noted this item is almost identical to Item 9.A just discussed. Brown explained staff received a request to lower the speed limit to 25 miles per hour (mph) on Cathcart Drive between West 62 "d Street and Smithtown Road from residents along that corridor. Council authorized a speed study be done after school was back in regular session. Staff commissioned WSB & Associates to conduct the study. The study was performed using counters from 10:00 A.M. on Tuesday September 29 to 9:59 A.M. on Thursday October 1. Data was collected from 1,185 vehicles travelling on Cathcart Drive during that time period. The results of data analysis indicate the 85d' percentile speed is 36 mph. Based on the results of the study the traffic engineer has recommended the posted speed remain at 30 mph and that the speeding issue be addressed through education and speed enforcement. He stated that although Cathcart Drive and Eureka Road may have different characteristics the speeding issue is almost identical. It indicates there is a driver behavior problem throughout Shorewood. He then stated he thought Council's comments about this speeding issue would be very similar to those made for the issue on Eureka Road. Councilmember Woodruff stated he spoke with a resident who lives alongside of Beverly Drive who stated drivers use Beverly Drive and Caj ed Lane as a cut thru when coming from the west to go south to Highway 7. He thought any action taken for Cathcart Drive would unintentionally impact those two roadways. From his perspective there is a considerable problem on those two roadways as well. Councilmember Siakel stated after the City asked the SLMPD for speed enforcement in the Lake Virginia Drive and Blue Ridge Lane area she was walking in that area and the SLMPD patrol officers were monitoring speeds and had people pulled over. She hopes they will take similar action for Eureka. Road and Cathcart Drive. She then stated speeding concerns are being brought to Council's attention with some degree of regularity. She noted that from her perspective it does not hurt to continue to reinforce the need for traffic enforcement with the SLMPD and to increase the budget for consulting services to support the Traffic Committee. She encouraged Director Brown to let Council know what he needs to help address the speeding problem. She stated Highway 7 is unique to Shorewood and she thought the access from Highway 7 to City streets helps create speeding issues. Councilmember Woodruff suggested talking to representatives from the City of Chanhassen about the speeding issue on Cathcart Drive. Councilmember Siakel asked staff to provide Council with the amount of consulting hours needed to support the Traffic Committee and what the budget for that would be. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 13 of 19 Councilmember Sundberg stated the Traffic Committee is composed of volunteers and the volunteers were shocked to learn the budget for consultant services would cover one one -hour meeting a month for six months. She was also shocked to learn that. She suggested staff and the SLMPD focus on speeding issues and the Committee focus on the collector route near the former Minnetonka Country Club property. Councilmember Labadie stated there is a curve at the end of Cathcart Drive before it turns into West 62nd Street. She asked if the curve is located in Shorewood or Chanhassen. Director Brown explained the City borders run down the middle of West 62nd Street and noted 90 percent of the curve is located in Shorewood. Labadie noted she thought that curve is one of the most dangerous in Shorewood. She stated that someone is going to be hit there. The curve concerns her. Councilmember Sundberg stated that she and Labadie frequently travel Cathcart Drive. She then stated there is a blind spot to bicyclists and to drivers. She has had bicyclists speed out in front of her. Labadie stated if there is a pedestrian on either side of the roadway or if there is a bicyclist trying to access the trail and if there are vehicles coming in both directions there is no leeway. She thought something needs to be done about that but she does not know what. Director Brown stated he will come back with recommendations about the curve during a future meeting. 10. GENERAL /NEW BUSINESS A. Public Safety Facility Bond Refunding Councilmember Sundberg stepped out of the meeting for a brief time. Mayor Zerby noted the Excelsior Fire District (EFD) Board and the South Lake Minnetonka Police Department (SLMPD) Coordinating Committee had a joint meeting on October 5, 2015, regarding giving preliminary approval to the Shorewood Economic Development Authority (EDA) to issue refunding bonds for the police and fire public safety facilities. Both governing bodies adopted a resolution giving that approval. Director DeJong stated this is the next step in the process for issuing refunding bonds. The resolution Council is being asked to adopt (a copy of which is included in the meeting packet) is similar to the one adopted by the Deephaven City Council. The resolution gives the EDA preliminary approval to issue refunding bonds. Siakel moved, Woodruff seconded, Adopting RESOLUTION NO. 15 -077 "A Resolution Giving Preliminary Approval to Issuance of Refunding Bonds Related to Certain Public Safety Facilities." Mayor Zerby noted doing this is a great deal for the EFD and the SLMPD member cities. He stated in layman terms this is similar to paying off a credit card early and getting a new credit card with a lower interest rate. Motion 4/0. B. Permit / Complaint Tracking System Mayor Zerby stated he has been speaking with the Communications Coordinator over the last few weeks about tracking systems that would provide residents with a way to report issues such as pothole problems, fallen trees, mailboxes that have been knocked over by snow plows and so forth. He would like a system to be able to handle all of the calls that go to Public Works asking for help and calls that go to the Planning Department asking for clarification. They also discussed the possibility of having a tracking CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2415 Page 14 of 19 system for the permits. The City does not have a tracking system for permits. There is no way to easily search for permits that are about to expire, have already expired or require follow -up. The options could include things as simple as a shared file, a worksheet or a word document. He does not think there is need for a sophisticated custom database type system. He noted that Administrator Joynes has also spoken with the Communications Coordinator about this. Councilmember Sundberg returned to the meeting. Mayor Zerby explained there is a web based service called SeeClickFix; it is a website and a mobile app. Residents would be able to report a specific issue using a mobile app. It would put the GPS location on the item and residents could submit a picture of what they are reporting. The issue would be sent to an on- line database specific to Shorewood. Staff would review what was submitted to ensure it is a legitimate issue. If it was a legitimate issue it would be assigned to a staff member to resolve. He would like Council and staff to be able to easily see the types and number of issues reported and how quickly they are resolved. He wants to try and set a level of expectation for residents about response times that is realistic based on staff and budget constraints. SeeClickFix is a $300 a month subscription based system and there is a setup fee. The total cost for the first year would be $4200 (that includes the initial setup cost which includes building a custom mobile app). The mobile app would have icons on it that would link to things on the City's website. It would have visibility from the public, Council and staff. He noted that internal document sharing would be a good start but it does not provide easy access to data. Administrator Joynes encouraged Council to have more discussion about the permit aspect. He explained that he was referring to people taking permits out and then they lapse or nothing gets done because circumstances change for the permit holder. The City does not have an enforcement mechanism for that. The City has no clout to force a permit holder to renew. Some cities have people put up an escrow for a permit. Mayor Zerby stated he has heard concerns expressed from residents that sometimes do- it- yourself home projects go on forever. There have been home building projects that take many, many years to complete. He thought a permit tracking system would help would help the City keep closer tabs on those types of projects so they get completed faster. Councilmember Woodruff stated he thought what Mayor Zerby has proposed is a good idea. He suggested staff survey some of the cities in the metropolitan area to find out what, if anything, they are doing and contact the League of Minnesota Cities to find out if it has any ideas. He noted that he agrees the City needs some way to manage the process with the City's residents and internally. He encouraged people to have a clearly defined scope of need and to keep it from becoming too large. He stated there is no budget for this but he encouraged staff to find the money to do this. Mayor Zerby stated the Cities of Chanhassen, Eden Prairie, Minneapolis, Richfield and St. Paul use SeeClickFix. Councilmember Siakel stated she would like get a better understanding of what the problem is, if there is one, and what the options are. She noted that conceptually she is okay with what is being proposed but she does want to be provided with more detail. Councilmember Labadie stated most people have a mobile device with them. Using the SeeClickFix app would make it easy to report issues. Often when something is not reported right away it is forgotten about. She noted she is interested in pursuing this. Councilmember Woodruff commented that he cannot access the web or send a picture from his mobile device. He suggested various types of input methods be incorporated into what every system would be implemented. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 15 of 19 Mayor Zerby stated if SeeClickFix were to be the system selected staff could also use it to enter calls made to the front desk at City Hall. A person would not have to have a mobile device. Councilmember Woodruff stated he thought it would be helpful to have a way to partition off discussions between staff members and maybe Council about issues from residents' view. Mayor Zerby suggested discussing this further in a work session and having a demonstration of the tool. C. Lake Minnetonka Communications Commission Audio / Visual Support Program Mayor Zerby noted the meeting packet contains a copy of a memorandum from Lake Minnetonka Communications Commission (LMCC) Operations Manager Jim Lundberg regarding the LMCC's Audio /Video Support Program which was approved during the October 8, 2015, LMCC Full Commission meeting. He explained the Program to some extent is like a rebate program back from the LMCC. The Program will provide funds to assist the City with approved improvements to the City's AN equipment that interfaces with the LMCC's system. The LMCC would oversee the quote process and install the equipment. The City would have to use the LMCC's approved vendor. Zerby asked Administrator Joynes what type of action he wants Council to take. Joynes asked Council to authorize staff to implement the use of the funds. Zerby noted the City would get over $22,000 from the Program. He stated he has spoken with Administrator Joynes about upgrading the City's equipment to high definition (HD). It would cost about $22,000 to do that. Councilmember Siakel questioned if there is a need to upgrade to HD. Councilmember Siakel suggested Council consider upgrading the AN equipment for the Southshore Center (SSC). Recording a Planning Commission meeting held at the SSC recently was a time consuming task. Mayor Zerby stated the LMCC has a van and portable equipment that can be brought to the SSC. Siakel noted that she was not ready to dedicate the funds the City could receive from the Program at this time. Councilmember Woodruff stated he thought the value of the equipment that would be purchased with the $22,000 would be well below the statutory limits that would require the City to go out for bids. Attorney Keane concurred. Mayor Zerby stated upgrading the City's AN equipment to HD would make video recordings of Council meetings look similar to other television programs. People may be less likely to view programs that are of lower quality. From his vantage point upgrading to HD would give the City the opportunity to reach as many people as possible. He considers HD the standard. Councilmember Siakel stated some of the cities in the area don't have their meetings broadcast. She then stated Shorewood does an excellent job of getting information out to the public. She noted she is not opposed to upgrading to HD. She asked staff to bring equipment options back to Council. Councilmember Woodruff noted he agreed with Councilmember Siakel. He clarified he is neither for or against HD. He suggested Council discuss how to spend the funds in another meeting. He also suggested paying for the wireless microphone approved under the consent agenda with some of the funds. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 16 of 1.9 Councilmember Siakel stated it's her recollection that there was discussion about having an ability to view live meetings in the Council Chamber in the lobby at City Hall. Mayor Zerby stated he is not sure that would meet the LMCC requirements but he will ask. Administrator Joynes stated staff will bring options back to Council for its consideration during future budget discussions. D. Forester / Arborist Position Administrator Joynes noted this item was continued from Council's October 12, 2015, meeting. He explained the City received four proposals in response to its Request for Proposals (RFP) for providing forester / arborist consulting services. The City also received an inquiry from an individual that provides those services to another community. Therefore, the City could end up with five options to pick from. He asked Council how it would like to proceed with this item in terms of qualifying the responders and selecting a responder. He stated staff can provide a matrix comparing the various responses. It is his recollection that a Councilmember or two may want to interview some or all of the candidates with staff. If so, Council and staff need to agree on the logistics for doing that. Councilmember Woodruff stated it is his recollection that during the October 12 meeting Council asked staff to make a recommendation and if a Council meeting wanted to help interview the responders they could do so. Administrator Joynes stated it is his recollection that this was going to be put on hold until the full Council was present. Councilmember Siakel stated it is her recollection that staff was asked to come back with a. recommendation and that Councilmember Sundberg had indicated she wanted to participate in the interview process. Councilmember Sundberg stated it was noted that Mayor Zerby was interested in participating with the selection. Mayor Zerby stated two of the proposals received were from firms and two were from individuals. Staff wants direction on whether to go with a firm or an individual. Does Council want an individual who can deal with trees or does it want a firm that can provide additional resources (e.g.; equipment)? Councilmember Sundberg stated when she and Mayor Zerby spoke with staff about this the two of them expressed interested in a firm that could also offer resources including equipment and expanded expertise that one individual could not offer. That is still her preference. Zerby noted that continues to be his preference. Councilmember Woodruff stated he thought the RFP was for someone to work in a consultative role to identify issues, work with the public, work with Public Works personnel and possibly direct other resources to perform the work. He thought all four proposals indicated they could do that. He does not want to throw out the two individuals. One of the individuals would be able to do all of that work. If Council decides to hire a consultant and they do all of the planning, project identification, monitoring and so forth and if the City has to hire additional resources to help with the actual work that would be about the same cost as it would be for the City to hire a new staff member to do all of that. There is a budget for a consultant of $40,000. There is not enough money in the budget to have the firm/individual trim trees. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 17 of 19 Councilmember Sundberg stated Council needs to decide if it wants staff to narrow down the number of applicants to a couple of recommendations or does Council want a member of Council to work with staff to do that. Mayor Zerby stated he was impressed with some of the applicants' expertise and their institutional knowledge from working with other cities. He then stated he wants to have the plan for dealing with emerald ash borer completed and the tree inventory completed. Administrator Joynes stated staff will prepare a matrix comparison of the applicants. He clarified that some of the bidders have the ability to provide many services. He stated there may be a situation where there is an advisor / consultant that would have a conflict of interest if they then did the actual work after. He can provide Council with more information and then Council can decide if it wants to have a work session on this. If Council wants to staff to make a recommendation on one or two bidders staff will do that. Mayor Zerby reiterated it is paramount to him to get the tree management plan completed. That has been a work in progress for 5 — 6 years. A. Administrator and Staff 1. Trail Schedule Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Director Brown stated the surface has been put down on the Excelsior Boulevard trail segment as was the final lip of asphalt. A of lip of top soil had been left at the outside edge of that. Staff heard people were concerned that soil would be left there. When he drove by earlier in the day contractors were dealing with that. That would wrap up that project. Mayor Zerby asked if the bricks bought for the original plan have been removed from the area. Brown responded they have. Brown then stated Metropolitan Council Environmental Services (MCES) has begun to work with the City on a section along Highway 7 and MCES taking out the lift station near Galpin Lake Trail. Staff has started to have discussions with MCES representatives to find out if MCES would be willing to partner with the City on the segment from Galpin Lake Trail to Oak Street as part of its project. MCES has more clout with the Minnesota Department of Transportation (MnDOT) and MCES could possibly help with finding funding opportunities. Other Director Brown stated because the Star Lane and Star Circle project is substantially complete sod will be put down. Brown then stated the first meeting of the Traffic Committee was spirited. Chuck Rickart, a Professional Traffic Operations Engineer (PTOE) with WSB & Associates, was the facilitator of the meeting. The group started to identify some of the parameters for that effort. There is a balance that has to be maintained between not staying in the box and abiding by state statute and state aid rules that apply to the Minnetonka Country Club / Yellowstone Trail / Lake Linden Drive collector route. People are still gathering data for the Committee. The Committee has voiced its desire to compress the schedule for its effort. The Committee will make a recommendation to Council on that. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 18 of 19 Brown noted there were two watermain breaks on October 26. He explained one was at Cajed Lane near the Woodside Cemetery. That repair will require removal of some of the concrete and the pedestrian ramp there. Staff has asked a contractor to come in right behind break crew to restore those areas. A large excavation will be done sometime during the next two weeks. That will be a difficult watermain break to repair. The second one is Shorewood's water system located in the City of Deephaven which is near old Kent Road. It is unusual to get those types of watermain breaks at this time of year. They usually occur when frost is going into or out of the ground. Brown stated the signal painting project has been started and noted the Mayor of Deephaven has been involved with that with regard to color selection. Staff will report on that during Council's next meeting. Brown explained that Public Works personnel are transitioning to iPads in the field. They have been using iPads in the shop for some time. He brought this up because Councilmember Woodruff asked what the status is of the City's sign replacement program in order to come into compliance with federal reflectivity standards. Much of Public Works data keeping is in the process of being converted over to iPad databases. Currently the sanitary sewer system and the storm sewer system are on the iPads. Conversion of the vehicle maintenance system has been started. The sign inventory is in the process of being converted. Public Works personnel like to have the information available on the iPads and the conversion is going well. Mayor Zerby asked if that information is accessible by Council or available on the City's website. Brown responded not yet. Staff wants the opportunity to work with the data for a while first. B. Mayor and City Council Councilmember Sundberg asked what the next steps are in figuring out what the realistic budget needs are for supporting the Traffic Committee. The Committee's charge is to discuss traffic issues along the Minnetonka Country Club / Yellowstone Trail / Lake Linden Drive collector route and to make recommendations to Council for approving the situation. Director Brown stated having sat in on the first Traffic Committee meeting he explained the Committee is trying to define its mission. He recommended the Committee meet two or three times to determine what needs to be accomplished and what the realistic budget needs are. All Committee members probably believe the budget is not adequate. He asked if a different committee will be formed to address other traffic pain points in the City. Mayor Zerby recessed the meeting at 9:02 P.M. Mayor Zerby reconvened the meeting at 9:04 P.M. Councilmember Sundberg stated having been at that first meeting she thought Council did not leave a very good impression on the volunteers on the Committee. She wants Council to ensure they are given adequate resources in order to do the work Council has asked them to do. She agrees with the Committee's desire to speed up the timeline because of the redevelopment of the former Minnetonka Country Club (MCC) property. Having the Committee's recommendations sooner versus later would be important. She noted she does not have any idea what the budget should be. She does know six hours of meeting facilitation are not enough. She stated increasing the budget needs to be done quickly so the Committee members know they have time to do a quality job. She wants Council to be provided with quality input from the Committee. She noted her initial reaction to Director Brown's recommendation is not favorable. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 26, 2015 Page 19 of 19 Mayor Zerby stated he thought the Committee's first meeting was somewhat chaotic. He thought some of the Committee members have their own mission and would like to use as much of the consultant's time as possible to carry their perspective forward. He would like to gain a little more experience on how the Committee works together as a group. He indicated he would support increasing the meeting time to two hours per meeting. Administrator Joynes stated staff will discuss what a realistic budget should be for the consultant services for the Committee and a compressed timeframe. Staff needs to talk to the consultant to find out what his time availability is. Councilmember Woodruff stated he assumes the proposal from WSB & Associates to provide support to the Traffic Committee is what the WSB traffic engineer thought should be required. He then stated Council and WSB agreed to a six -month schedule. If those things are not adequate then the scope of the project should be changed. He went on to state the volunteers have committed to one meeting a month. Councilmember Siakel stated it is the volunteers who want to compress the timeline. She then stated if the belief is there are insufficient resources she wants to know what the need is. She also wants to know the agenda for the Committee. She noted she does not want to shortchange the volunteers. Councilmember Sundberg stated she spoke with a member of the Tonka Bay City Council about Tonka Bay not plowing the section of the LRT Trail located in Tonka Bay. She was told it is probably a budget issue. That individual thought if Shorewood was willing to plow that section of trail she thought Tonka Bay would not have an issue. But, last year staff told her Tonka Bay staff did not want Shorewood to plow that section. She then stated she also followed up with representatives from Three Rivers Park District about it coming up with a more consistent policy. 12. ADJOURN Woodruff moved, Siakel seconded, Adjourning the City Council Regular Meeting of October 26, 2015, at 9:10 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Scot Zerby, Oyor W^" Jean Panchyshyn, City Clerl