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03-14-16 CC Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 14, 2016 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby called the meeting to order at 7:02 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Labadie, Siakel, and Sundberg (arrived at 7:06 P.M.); Attorney Keane; City Administrator Joynes; City Clerk Panchyshyn; finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and, City Engineer Hornby Absent: Councilmember Woodruff B. Review Agenda Labadie moved, Siakel seconded, approving the agenda as presented. Motion passed 3/0. 2. APPROVAL OF MINUTES A. City Council Retreat Minutes, February 8, 2016 Siakel moved, Labadie seconded, Approving the City Council Retreat Minutes of February 8, 2016, as amended in Item 3.A, Page 11, Paragraph 4, Sentence 2, change "It was her opinion ..." to "it was the Park Commission's opinion ... ". Motion passed 3/0. B. City Council Special Meeting Minutes, February 22, 2016 Labadie moved, Siakel seconded, Approving the City Council Special Meeting Minutes of February 22, 2016, as presented. Motion passed 3/0. C. City Council Regular Meeting Minutes, February 22, 2016 Siakel moved, Labadie seconded, Approving the City Council Regular Meeting Minutes of February 22, 2016, as presented. Motion passed 3/0. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Siakel moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 1.4, 2016 Page 2 of 11 B. Adopting RESOLUTION NO. 16 -016, "A Resolution Adopting the Updated Lake Minnetonka Emergency Management Operations Plan." C. Accept Proposal for Professional Services for Soil Testing D. Request to Install Mallard Nest on City -Owned Property E. Adopting RESOLUTION NO. 16 -0179 "A Resolution Approving Change Order No. 1 for Star Lane and Star Circle Utility and Street Improvements, City Project 14- 11." F. Approve Agreement for Professional Arborist Services for S &S Tree and Horticultural Specialists, Inc. G. Accept a Donation from the American Legion for Safety Camp Councilmember Labadie stated the staff memorandum for Item 3.D states Jim Benson has asked permission to erect a pole to accommodate a straw mat mallard nest in the City -owned pond near his property. Mr. Benson wants to take advantage of ice on the pond to install the nest. She noted that the Hennepin County Sheriff's Office has issued a thin ice warning for all lakes. She suggested that be adhered to. Motion passed 3/0. Councilmember Sundberg arrived at 7:06 P.M. I11.11 Y 1 k%`1] �7 ►l ill Z 11 Il M W y #T1T7 There were no matters from the floor presented this evening. A. Recognition of Service of Planning Commissioner Tom Geng Mayor Zerby stated Shorewood benefited greatly from Planning Chair Tom Geng's participation on and leadership of the Planning Commission. Mr. Geng passed away earlier in the year. He thought the City was a better place because of Mr. Geng's involvement. He explained the Planning Commission flushes out the details for planning related items. Councilmember Sundberg noted she had not known Mr. Geng before being elected to Council. She stated he was an exemplary citizen for the community and state. He took ownership of issues that a lot of people would have avoided. She learned a great deal from him. He had a tremendous amount of integrity and was a fabulous man. She stated she is honored to have known him. Councilmember Labadie stated she met Mr. Geng when she was appointed to serve on the Planning Commission. She held that position prior to being elected to Council. Mr. Geng took her under his wing and taught her what to do and when to do it and what the Shorewood Zoning Code was about. She believes Mattamy Home's Minnetonka Country Club (MCC) development project would not have moved forward as smoothly as it did without Mr. Geng's leadership during Planning Commission meetings. His manner helped calm angry crowds down while allowing to residents to express their concerns about the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 3 of 11 development. He was disciplined in running Commission meetings and treated people with respect. She was proud to have served with Mr. Geng and to have gotten to know him. Councilmember Siakel stated she thought highly of the work Mr. Geng did for the City. She also thought of him highly as a friend. Mr. Geng was a kind and gentle soul. He will be greatly missed. She noted that she thinks about Nancy Geng, wife of the late Mr. Geng, often. On behalf of the Council and the residents of Shorewood, Mayor Zerby thanked Nancy Geng for Mr. Geng's nine years of dedicated service on the Planning Commission and presented her with a plaque of appreciation and recognition. He also presented her with a framed copy of the Proclamation honoring Tom Geng which Council approved during its February 8, 2016, meeting. 6. PUBLIC HEARING 7. PARKS A. Report by Stephanie Vassar on the February 23, 2016, and March 8, 2016, Park Commission Meetings Park Commissioner Vassar reported on matters considered and actions taken at the February 23, 2016, and March 8, 2016, Park Commission meetings (as detailed in the minutes of those meetings). B. Proposal for Professional Services for Badger Park Field Grading Plan Director Nielsen explained the next step in the process for constructing an artificial turf field in Badger Park is to have a grading plan prepared for the area where the field would go. Staff asked WSB & Associates to submit a proposal for providing those professional services. The meeting packet contains a copy of that proposal; the estimated cost is $7,500. He noted staff recommends Council accept the proposal as submitted. Siakel moved, Labadie seconded, accepting the professional services proposal from WSB & Associates to prepare a grading plan for the site of the proposed artificial field in Badger Park for an estimated cost of $7,500. Engineer Homby noted that the proposal for the grading plan is for the field area only. Mayor Zerby asked staff to contact representatives from the Minnehaha Creek Watershed District about this. Motion passed 4/0. 8. PLANNING ' : -_ 14 It M A. Edgewood Road / Grant Lorenz Road / Birch Bluff Road Intersection Review Engineer Hornby explained there had been a request to review the parking issue and traffic control at the intersection of Edgewood Road, Grant Lorenz Road and Birch Bluff Road. City staff assessed the intersection for possible parking restrictions and made two recommendations. One is to make Edgewood Road no parking from Grant Lorenz Road to the first driveway to the west on the north side of the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 4 of 11 roadway. The second is to make Grant Lorenz Road / Birch Bluff Road no parking on both sides of the roadways from the south side of Edgewood Road to the north through the first driveway on the north side. The WSB traffic engineer made three recommendations related to traffic control. The first is to clear the roadway right -of -way by trimming and removing trees to improve sight lines for all directions. The second is to convert the existing yield sign to a stop sign for eastbound Edgewood Road. The third is to reduce the radius to provide traffic calming for the turning movement at the northwest quadrant of the intersection. Staff also recommends reducing the radius at the southwest quadrant as well. Staff also recommends the radii include curb to reduce cutting of corners. The modifications to the radii would be done as part of the 2016 Mill and Overlay Project. He noted the meeting packet contains a copy of a resolution that would approve the parking restrictions and convert the yield sign to a stop sign. Mayor Zerby explained that several members of Council have received numerous emails and phone calls from residents and had in- person interactions with residents who expressed concern about the intersection and the traffic on the roadways; in particular during school children pick -up and drop -off hours. The roadways are narrow and the curve is somewhat intimidating. He had asked staff to assess the situation. He has learned no parking areas cannot be enforced unless they are posted no parking and unless Council adopts a resolution approving the no parking restrictions. He stated he supports implementing the recommendations made. Tom Lesser, 26245 Birch Bluff Road, stated his property is located at the corner of Birch Bluff Road and Grant Lorenz Road. He noted that he supports replacing the yield sign with a stop sign. He stated there are a lot of big trees at the intersection and they block visibility. He asked what will be done with those trees. Engineer Homby explained that typically there is a 30 degree angle for the sight line at an intersection. With the right -of -way it may not be possible to achieve that. On the northwest quadrant there is a requirement to move the trees back or remove them as part of the residential construction project in that area. Mr. Lesser stated the main issue of visibility because of trees is on the northwest quadrant. Mr. Lesser questioned the need for no parking restrictions at the intersection; he does not think there is a problem. He explained that this past winter he only saw one vehicle parked there on a weekend and last winter there were about a handful off instances where vehicles were parked there on a weekend. During the summer he occasionally sees a pickup truck with a canoe on top stop along that area. so someone can haul the canoe down to the lake. He thought there is almost no issue with parking along Grant Lorenz Road. There is very little parking of construction vehicles. He stated he thought it was state law that there is no parking within 30 feet of a stop sign. Mayor Zerby asked Mr. Lesser if there is a congestion issue along Birch Bluff Road or Edgewood Road. Mr. Lesser responded no and stated that early on in the construction project there had been a problem but that is no longer the case. Zerby stated each time he has driven by he saw about 10 construction trucks there. Councilmember Labadie stated the parking she observed was mainly on Edgewood Road during daytime construction hours. She does not notice it on weekends and she goes by there often. The construction vehicles usually arrive around 7:30 A.M. Mr. Lesser clarified the workers typically start about 7:04 A.M. Labadie stated some vehicles arrive at 7:30 A.M. and they typically leave about 3:30 P.M. Mr. Lesser asked if a temporary parking restriction during the construction project could be an option. Engineer Hornby clarified that the no parking area would be from Grant Lorenz Road to the first driveway to the west on Edgewood Road; it would not be near the construction area. The owner of the property where the construction is agrees with the restricting parking there in large part because of the way drivers come around the corner from Birch Bluff Road to westbound Edgewood Road. Mayor Zerby asked Mr. Lesser if his concern about the parking restriction is because guests visiting him during evenings or weekends may not have a place to park. Would making the restriction time sensitive CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 5 of 11 be more palatable? Mr. Lesser stated parking for guests factors into his position on this. He then stated part of the charm of Shorewood is there is access to the lake and that adds to the quality of life in Shorewood. Councilmember Siakel noted that she lives along Birch Bluff Road. She expressed concern that some drivers are traveling very fast when going around the curve to head west. She stated that it is her understanding that the sight line would be improved as part of the Davis project. It is also her understanding that the house across the street from Mr. Lesser's home is also going to be torn down and rebuilt. She noted that she supports making changes to help mitigate the speed at which people travel around the curve. She stated she could support some flexibility in timing for the parking restriction. She suggested moving forward with the recommendations made by staff and the traffic engineer. Mr. Lesser stated drivers are able to park vehicles along Edgewood Road where there is a gravel shoulder. If parking there becomes prohibitive they will park along Birch Bluff Road on the south side and they will be to some extent pulling on to his yard because parking is allowed on that side of that roadway. That concerns him. He does not want to incur the expense of putting up a fence and he does not think it would look very good on that corner. Councilmember Siakel stated a number of residents in Mr. Lesser's neighborhood have contacted members of Council or City representatives expressing general concerns about the intersection. Mr. Lesser expressed his full support for the traffic change at the intersection of Edgewood Road to Grant Lorenz Road. He noted he was not in favor of restricting parking. Katie Hayes Ruoff, 26365 Noble Road, stated her concern about the proposed no parking is related to the public access (i.e.; the fire lane) to the lake. She noted she supports replacing the yield sign with a stop sign. Director Nielsen stated that in the past there was an instance where the City included a sunset clause when it approved a no parking designation. The situation was to be reviewed in 18 months. If the construction projects are causing the parking issue they two projects should be done in 18 months. Ms. Hayes Ruoff stated there is a visibility issue in part because of the trees located very near the roadway. Director Nielsen stated the landscape plan for the Davis construction project reflects 30 foot sight triangles. South Lake Minnetonka Police Department (SLMPD) Chief Meehan confirmed that state law prohibits parking within 30 feet from a stop sign. Mayor Zerby asked if that had to be signed. Meehan stated it has to be signed if the intent is to enforce a no parking ordinance but the state law does not require signage. Engineer Homby clarified that the graphic in the meeting packet shows the no parking sign on the south side; it should be on the north side. There would only be no parking on the north side of Edgewood Road. He stated that some of the complaints he has heard are about when school buses are dropping off or picking up students their parents drive right up to the intersection and drop their children off. That clogs the intersection. The 30 foot rule should also apply to those drivers during those times. He noted the section along Birch Bluff Road is to keep that road clear for traffic coming around the corner. Director Nielsen stated the traffic engineer has been asked to assess redefining that northwest corner. Currently there is a sweeping curve there. The intent is to make it a sharper corner with curbing. Engineer Hornby reiterated the traffic engineer recommended doing that and that it would be done as part of the 2016 Mill and Overlay Project. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 6 of 11 Councilmember Sundberg asked if it would be beneficial to have a three -way stop at that intersection. Engineer Homby explained that intersection would not meet warrants for a three -way stop; it barely meets the warrants for a stop on Edgewood Road. The thru street would be Grant Lorenz Road which turns into Birch Bluff Road. Sundberg then asked if it would make sense to only have no parking on Edgewood Road and not Grant Lorenz Road and noted she likes the 18 month long sunset clause idea. Councilmember Labadie noted she also likes the idea of the sunset clause. She stated the intersection has been problematic for a long time; before the construction project. The parking issue has been because of the construction project. Councilmember Siakel again suggested implementing the staff's and the traffic engineer's recommendation and putting a sunset clause on the no parking. Councilmember Labadie stated that her biggest concern is about a driver who had come to a complete stop at the stop sign and then made a turn left on to Birch Bluff Road and a vehicle coming around Birch Bluff Road very quickly. She thought that could be addressed with the realignment and curbing. Mayor Zerby stated he also supports having a sunset clause for the no parking restriction. He suggested the restriction be limited to Monday through Friday from 6:00 A.M. — 6:00 P.M. He stated that even though vehicles could be ticketed for parking within 30 feet of the proposed stop sign he thought it should be signed no parking as well. He cautioned against creating a situation where drivers park on the side of the road where Mr. Lesser's home is. Director Nielsen suggested the no parking restriction be consistent with construction hours of 7:00 A.M. — 7:00 P.M. Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 16- 018, "A Resolution Restricting Parking on Edgewood Road, Grant Lorenz Road and Birch Bluff Drive" subject to the restriction being limited to 7:00 A.M. — 7:00 P.M. Monday through Friday and to include a sunset clause for eighteen months from now to reevaluate the need for the restriction. Motion passed 4/0. Councilmember Siakel stated she has always thought people should have access to the lake. She noted that are three fire lanes off of Birch Bluff Road. She stated the intent of restricting parking is strictly about safety and trying to make the traffic generated from two large construction projects manageable. It is not about limiting access to the lake. Mayor Zerby stated the City is just trying to calm the traffic situation. B. Approve Professional Services Agreement for 2016 Trunk Watermain Improvements, City Project 16 -04 ( Oppidan) Location: 6000 Chaska Road Director Brown explained Oppidan Investment Company, located in the City of Excelsior, is proposing to build an Oppidan Senior Living Facility located at 23075 State Highway 7. Currently that site does not have access to municipal water. Oppidan has asked City staff to prepare a feasibility report for the extension of Shorewood watermain to the project site. Oppidan has not formally petitioned the City for the extension. Oppidan is interested in starting the project in 2016. Therefore, there is a sense of urgency in preparing the feasibility report. Shorewood does not have watermain in the immediate vicinity. Watermain would have to be extended down Grant Street and Academy Avenue. That area is currently served by Excelsior's municipal water system and Shorewood residents in that area get their water from that system. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 7 of 1.1 The feasibility study would determine the size of the Shorewood watermain. Excelsior's watermain could remain in place as a parallel system or it could be removed and the Shorewood watermain could be upsized to accommodate existing properties currently being served by the Excelsior water system and new properties including the Senior Housing Facility. WSB & Associates has submitted a proposal for providing professional services to prepare the feasibility report for an amount of $18,342 contingent upon the developer signing a formal petition. The developer would pay for the report. A WaterCad Model would also need to be prepared for a cost of $4,500. That would determine the size of the watermain. Staff recommends the cost for that be funded out of the Water Fund because that has to do with the City's water system buildout. The topographic survey (for an approximate cost of $6,335) and the geotechnical reports (for an approximate cost of $7,000) would not be pursued until the final design phase of the project. Brown noted that staff recommends Council accept the proposal from WSB & Associates to prepare the feasibility report to be paid for by the developer and to authorize the preparation of the WaterCad Model to be funded out of the Water Fund. Councilmember Siakel stated it is her understanding Excelsior has declined the request to extend its watermain to the project site. Administrator Joynes confirmed that. Siakel asked if it is legal for Excelsior to do that. Attorney Keane responded it is. Mayor Zerby stated he thought water was a necessity that government provides. Joynes stated there is an agreement that was put in place in 1996 that includes language which basically states Excelsior can deny providing services to other cities for capacity reasons. Excelsior has claimed it is at or near capacity and indicated it is also tied up in the competing senior housing projects. Mayor Zerby asked if Chaska has watermain in that area. Director Brown responded no. Zerby then asked if the developer could put in a well to serve the project. Brown stated it might be possible but the cost would be very expensive when things such as water suppression and booster pumps are factored in. SiakeI moved, Labadie seconded, accepting the proposal for professional services from WSB & Associates as presented to prepare a feasibility report for the extension of Shorewood watermain to the site of Oppidan Investment Company's proposed Senior Housing Facility that would be located at 23075 State Highway 7 for an amount not to exceed $18,342 which would ultimately be paid for by Oppidan and authorizing the preparation of a WaterCad Model for a cost not to exceed $4,500 to be paid for out of the Water Fund. Motion passed 4/0. C. Approve Plans, Specifications and Authorize Advertisement for Bids for the 2016 Mill and Overlay Improvements, City Project 16 -03 Engineer Homby explained the roadways included in 2016 Mill and Overlay Improvement Project are: Garden Road from Minnetonka Boulevard to the southeast terminus; Gillette Curve from Minnetonka Drive to the east terminus; McKinley Place North from Near Mountain Boulevard to the north terminus; McKinley Place South from Near Mountain Boulevard to the south terminus; and, Shady Hills Circle from Shady Hills Road to Shady Hills Road. Summit Avenue has been postponed to 2017 because of the redevelopment and the construction of homes along that roadway. The 2016 Street Reconstruction Capital Improvement Program (CIP) has allocated $200,000 for road maintenance and bituminous mill and overlays. During Council's February 22, 2016, meeting Council authorized the preparations of plans and specifications for these improvements. Those plans and specifications are nearly complete CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 8 of 11 He noted staff recommends Council adopt the resolution approving the plans and specifications and authorize the advertisement for bids for the 2016 Mill and Overlay Project. Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 16 -019, "A Resolution Approving Plans and Specifications and Authorizing Advertising for Bids 2016 Mill and Overlay Improvement Project, City Project 16 -03." Motion passed 4/0. D. Approve Partnership Request for Riley Purgatory Bluff Creek Watershed District Flood Impact Study Engineer Hornby explained the Riley Purgatory Bluff Creek Watershed District ( RPBCWD) wants to partner with Shorewood for the development of a floodplain study and risk assessment map using Atlas 14 hydrologic curves. It is funding the $55,000 study and it would like its local partners to fund a $26,900 of the cost. It has asked Shorewood to contribute $2,000 toward the study. Silver Lake is the headwaters of Purgatory Creek. The amount of the District located in Shorewood is 1.7 percent; or, 492.6 acres of the total 29,719.7 acres. A pro -rata share of the study fee would be approximately $460. He noted the City would get the shapefiles for the flood zones for its graphical information system. Councilmember Siakel asked if it would be valuable for the City to have the shapefiles. Engineer Hornby stated he does not know what the downstream impacts are from Silver Lake. He thought there are a few properties in Shorewood that could be affected by the floodplains. Engineer Hornby stated this gives the City an opportunity to partner with the RPBCWD. Councilmember Sundberg stated she supports contributing $2,000 for that reason. Councilmember Siakel asked why the RPBCWD does not fund all of it. It is a taxing entity. She noted she would support it. Mayor Zerby stated the amount Shorewood is being asked to contribute is small and he thought it would be a good partnership. He then stated that he and Councilmember Sundberg visit with representatives from the RPBCWD each year during its open house. Its research related to carp control is interesting. He noted the RPBCWD has made significant operational improvements over the last few years when compared to 10 — 15 years ago. Sundberg moved, Zerby seconded, authorizing staff to enter into a funding partnership with the Riley Purgatory Bluff Creek Watershed District ( RPBCWD) for the development of a floodplain study and risk assessment map using Atlas 14 hydrologic curves for an amount of $2,000 with the funds coming out of the Stormwater Fund. Motion passed 4/0. 10. GENERAL/NEW BUSINESS A. Consideration of Fees for Special Events Permits Administrator Joynes explained Council had asked staff to recommend a fee schedule for special events that occur in the City. The meeting packet contains a copy of a memorandum outlining staff's research findings and recommendations. Staff recommended an administrative fee of 550.00 per event for special events that are not public in nature. He clarified the fee is not to recoup all of the City's costs. Staff is asking Council to approve two ordinance changes — one is an amendment to Shorewood City Code Chapter 505.02 and the second is to establish the fee structure. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 9 of 11 Mayor Zerby thanked staff for their efforts on this. He stated he thought staff's recommendation is good. He clarified the fee is not to restrict activities. It is about being aware of special events and communicating information to residents. Zerby moved, Siakel seconded, Approving ORDINANCE NO. 526, "An Ordinance Amending Section 505.02 of the Shorewood City Code" and Approving ORDINANCE NO. 527. "An Ordinance Titled `License, Permit, Service Charges and Miscellaneous Fees "'. Motion passed 4/0. Councilmember Labadie stated she thought some of the anticipated attendance numbers were low. She suggested the participant numbers do not include observers. Clerk Panchyshyn clarified those numbers were taken off of the permit applications and noted the application form is going to be revised. B. Agreement with Mangold Horticulture for Landscape Maintenance at the Southshore Center Administrator Joynes noted the City had received a proposal from Mangold Horticulture for continuing to provide landscape / garden maintenance around the Southshore Center for 2016 for an amount of $2,010. Staff recommends Council accept the proposal. Labadie moved, Siakel seconded, accepting the proposal from Mangold Horticulture to provide landscape / garden maintenance around the Southshore Center for an amount not to exceed $2,010. Motion passed 4/0. C. Agreement with Mangold Horticulture for Landscape Maintenance at Shorewood City Hall and Utility Building in Badger Park Director Nielsen explained the City received a proposal from Mangold Horticulture for continuing to provide landscape maintenance around City Hall for an amount of $4,510 not including tax. Mangold increased its monthly fee by $67.50 (or $540 for eight months) when compared to its 2015 monthly fee because more weeding would be required. The total bid amount also includes mulch topdressing as well as spring and fall clean up. Staff also requested Mangold submit a proposal for cleaning up and providing landscaping and landscape maintenance around the Utility Building near the Southshore Center. The proposal received was for an amount of $3,095 not including tax and includes cleaning up the area around the Building and providing monthly garden maintenance ($45 a month for seven months) around the Building. Nielsen noted staff recommends Council accept the proposals from Mangold Horticulture. Mayor Zerby suggested the plantings be pollinator friendly. Labadie moved, Siakel seconded, authorizing the City Administrator to enter into an agreement with Mangold Horticulture for City Hall landscape maintenance and mulch top dressing as well a one spring and two fall clean ups for an amount not to exceed $4,510 not including tax and for landscape maintenance and monthly clean up around the Utility Building near the Southshore Center for an amount not to exceed $3,095 not including tax subject to some pollinator friendly plantings being included. Motion passed 4/0. 1 f 'i CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 10 of 11 A. Administrator and Staff 1. Trail Schedule Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Engineer Hornby noted the tree trimming and tree removal for the Smithtown Road east sidewalk extension was completed the week of February 24. The work was completed in two days. Mayor Zerby stated there are still some traffic control cones around. Hornby stated he will contact the contractor about that. Homby noted Xcel Energy is going to have to relocate some of its utility poles in that area. The cones could be Xcel's. He also noted that construction of the trail is scheduled to start the first week of May. 2. Minnesota Department of Transportation Signing Project Trunk Highway 7 Director Brown explained the Minnesota Department of Transportation (MnDOT) is going to start a signing project along Trunk Highway 7 that goes from Trunk Highway 41 through the City of Hopkins. The City may be able to comment on the Christmas Lake Boat access sign; it is somewhat of a temporary sign. Mayor Zerby stated one of the sign changes that will be made is to increase the speed limit from 50 miles an hour (mph) to 55 mph. Director Brown explained that about five years ago MnDOT did a speed study and recommended a speed limit change at that time because the 85"' percentile speed was well in excess of 50 mph. At that time the former chief of the South Lake Minnetonka Police Department (SLMPD) recommended against that increase. Other Mayor Zerby stated he has learned that the uninterrupted power supply (UPS) system for the Public Safety Facility in Shorewood is damaged. The surge suppressor has also failed. Director Brown explained that Facility has some mission critical systems that depend on the UPS system. There is no concrete answer for what caused the problems. He asked one of the electrical contractors the City uses to look into it. The cost of replacing the UPS unit and the cost of replacing the individual components of it has been researched. The Fire Chief and Chief of Police have recommended replacing the damaged UPS components and the surge suppressor. Mayor Zerby thanked Director Brown for assisting with that. Engineer Hornby stated that Councilmember Sundberg and staff met with representatives from Xcel Energy last week to discuss Xcel's Partners in Energy Program. One of the City's renewable energy consultants suggested the City look into it. Applications must be submitted no later than March 18, 2016. The City would essentially form an energy committee to discuss what the goals of the City could be and develop a plan to implement the goals. Xcel has tools to help the City accomplish that through a planning process that would take about six months. There might be some overlap with the City's Renewable Energy Study that is nearing completion. He noted staff is seeking Council direction to submit the application. Councilmember Sundberg stated Xcel does little marketing for the Program. The few cities that have been involved with the Program have not reached the end point of the process. She explained the City's CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 14, 2016 Page 11 of 11 Communications Coordinator looked over the application and does not think it would be onerous to fill it out. She noted that she is not committed to moving forward with participating in the Program because there is a lot of overlap with the Renewable Energy Study. She can support moving forward with the application. The essence of participating in Xcel's Program would be to solicit more input from the community. Director DeJong stated audit preparations continue to move forward. Director Nielsen explained a meeting is scheduled for March 17, 2016, with representatives from the Department of Natural Resources (DNR) and the Christmas Lake Homeowners Association to discuss what, if any, aquatic invasive species (AIS) mitigation activities would be done this year. Councilmember Siakel stated there is a big tree down on the Minnetonka Country Club (MCC) property. Director Nielsen stated he will bring that up to the developer of the MCC property. Nielsen then stated that during Council's March 28 meeting Council will be asked to consider a request from the developer for an early development permit. That would allow the developer to do start grading before its final plat is approved. That requires the developer to enter into an agreement that would require the developer to restore the site should the final plat not get approved. Administrator Joynes stated he and Attorney Keane are going to meet on March 16 with representatives from the City of Excelsior regarding the proposed The Waters of Excelsior senior housing project. He noted a Council work session has been scheduled for March 28 to discuss tax increment financing (TIF). He stated Council will have to make decisions about The Waters of Excelsior TIF project. The City will also receive a request from Oppidan Investment Company to use TIF for its proposed senior housing project. B. Mayor and City Council Councilmember Sundberg stated she has received a copy of the completed Renewable Energy Study Report. The Report includes a list of recommendations and suggested timelines. She suggested that she and Engineer Hornby work with the consultants to modify the report to better reflect realities for the City if the other members of Council are okay with that. Labadie moved, Sundberg seconded, Adjourning the City Council Regular Meeting of March 14, 2016, at 8:23 P.M. Motion passed 410. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: S Zerby, yor Jean Panchyshyn, dty dierk