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04-11-26 CC Reg Mtg MinCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 11, 2016 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Acting Mayor Siakel called the meeting to order at 7:00 P.M. A. Roll Call Present. Acting Mayor Siakel; Councilmembers Labadie and Woodruff; Attorney Keane; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Director of Public Works Brown; and, City Engineer Hornby Absent: Mayor Zerby and Councilmember Sundberg; Planning Director Nielsen B. Review Agenda Labadie moved, Woodruff seconded, approving the agenda as presented. Motion passed 310. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, March 28, 2016 Woodruff moved, Siakel seconded, Approving the City Council Work Session Minutes of March 28, 2016, as presented. Motion passed 2/0/1 with Labadie abstaining due to her absence at the meeting. B. City Council Regular Meeting Minutes, March 28, 2016 Woodruff moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of March 28, 2016, as presented. Motion passed 2/0/1 with Lahadie abstaining due to her absence at the meeting. 3. CONSENT AGENDA Acting Mayor Siakel reviewed the items on the Consent Agenda. Woodruff moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 16- 024, "A RESOLUTION AUTHORIZING APPLICATION FOR CONNECTION TO METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES FACILITIES." Motion passed 310. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2016 Page 2 of 6 .+ WE 4 There were no matters from the floor presented this evening. 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Proposal for Freeman Park Tonka Splash Event Bobbi Hoebelheinrich, with the Tonka United Soccer Association (TUSA), noted that TUSA proposes to decrease its footprint in Shorewood's Freeman Park for its 2016 Tonka Splash event. She explained that during league play Monday — Thursday games are played on seven fields. For this year's Tonka Splash event it will have games played on a maximum of 5 — 6 fields. That should alleviate the parking issues there have been in the past. It should also reduce the number of police officers needed to help manage traffic. And, it should reduce the impact on Shorewood. TUSA has submitted a permit request for the event. Director Brown noted that last year there was a great deal of discussion about shuttling people from the Minnewashta Elementary School parking lot to Freeman Park. He explained that he, Councilmember Labadie and Ms. Hoebelheinrich met earlier this year and discussed what the tradeoff would be if shuttle service would not be available. As Ms. Hoebelheinrich stated, TUSA's intent is to reduce the number of fields that would be used. Councilmember Labadie stated earlier this spring she and Director Brown met with representatives from TUSA. She noted that she wants the event to stay in Freeman Park. Unfortunately, it has gotten too large for just Freeman Park. She stated that she thought TUSA's proposal addresses all of the concerns the City had. She then stated the City had asked TUSA to research providing shuttle services which it did. The cost to provide that service would be about $4,000. That cost coupled with the cost for policing services could result in TUSA losing money on the event which it does not want to do. She thought TUSA's proposal is a good compromise. There would be less traffic and less fields used than on a Thursday evening. The City does not receive complaints about parking during regular league play. Acting Mayor Siakel applauded TUSA representatives for working with the Councilmember Labadie and City staff to address concerns. She asked Ms. Hoebelheinrich if she had spoken with representatives from the South Lake Minnetonka Police Department (SLMPD) to find out if what is proposed will address its concerns. Ms. Hoebelheinrich stated she had not because TUSA wanted to first find out what Council thought about it. Ms. Hoebelheinrich stated TUSA's need for policing services is mainly to keep drivers from making a left hand turn off of Eureka Road on to Highway 7. It would like to have an officer there on Friday and Saturday evenings. Acting Mayor Siakel stated that for last year's event temporary no parking signs were put up in some areas. She assumes that would be done again for this year's event. Councilmember Labadie stated last year TUSA volunteers enforced no parking restrictions and direct drivers on where to park. People who parked in no parking areas were ticketed. She asked if that would be done again this year. Ms. Hoebelheinrich responded yes. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2016 Page 3 of 6 Councilmember Woodruff stated TUSA's proposal seems reasonable. Acting Mayor Siakel encouraged people to let the SLMPD know what has been proposed. B. Report and Presentation by Tim Litfin and Tad Shaw on Minnetonka Community Education Activities and Tour de Tonka Mr. Litfin highlighted the 2015 'Tour de Tonka event; a multi - distance bicycle ride through the Lake Minnetonka communities. In 2015 there were 16 -mile, 26 -mile, 49 -mile, 57 -mile, 77 -mile and 100 -mile routes. Routes are changed each year. In 2006 there were 861 riders. There were 3479 in 2015. The riders were between 5 and 85 years of age. In 2015 there were 24 states, 36 Minnesota counties, 239 communities and 4 countries were represented. There were 74 legacy riders in 2015; they are riders who have ridden since 2006. There were 88 riders from the City of Shorewood; that is a drop of 25 when compared to 2014. Approximately 64 percent of the riders were male and 36 percent were female. Tour de Tonka has partnered with the local food shelf ICA. Over the ten years Tour de Tonka has raised more than $40,000 for the ICA. In 2015 it collected $7,531. Safety is paramount with that many riders over that many miles. There were 20 police and fire agencies involved in 2015. The 2016 event will be held on August 6. For 2016 there will be 15 -mile, 28 -mile, 40 -mile, 48 -mile, 57- mile, 67 -mile and 1.00 -mile routes. The routes go through 23 communities. Shorewood is a big part of Tour de Tonka. Aid stations / rest stops are also important. There will be 11 throughout the 2016 course. He noted that the 2016 major sponsors are Cub Foods Minnetonka, Tonka Bay Marina, Maple Grove Cycling, Invieta, Boyer Building Corporation, Twin Cities Orthopedics, Subaru, Domino's and Park Dental. He stated volunteers are needed for a variety of positions. It takes over 500 volunteers to put on the event. Riders and volunteers all get a Tour de Tonka shirt. People can register or volunteer at the website www.tourdetonka.ora or call 952.401.6800. Registration will be open on the day of the event at the site of the event. Mr. Litfin stated that Director Brown and the Public Works personnel are a big help every year in making sure the streets are clean. Mr. Litfin thanked Shorewood for its cooperativeness and participation in making the event possible. Mr. Litfin stated NICE offers early childhood family education (ECFE) programs, youth programs, and adult programs. NICE has 82 full -time employees and a total of 315 full -time and part -time employees. For the 201.5/2016 year it offered 2,026 programs. Participation has been up in various programs across the board. Mr. Litfin introduced Jenny Van Aalsburg who is the Preschool and ECFE (Early Childhood Family Education) Coordinator. Ms. Aalsburg stated NICE reaches out to families in a variety of ways — events, classes, marketing, HUG home visits, coffee and play time, and open gym time. For this year it held two data days; one in October and the other in February. During the sessions teachers learned with the help of a facilitator how to use CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2016 Page 4 of 6 specific reports on student learning data. They used the information to set goals that would meet the learning needs of their students. The teachers were encouraged to share the data and their strategies during parent teacher conferences so parents could help their children learn at home. MCE teachers use Creative Curriculum as its curriculum for its students. Teachers meet bi- weekly to analyze the goals to make sure that what they are doing is helping the children learn and grow. The teachers interviewed some of their preschool students to find out if what the teachers are doing meets the needs of the students. Ms. Bordurka introduced herself and noted she is the MCE Youth and Adult Programs Coordinator. She explained that MCE's Youth Development Council (YDC) is made up of 32 students who provide MCE with a tremendous amount of support throughout the school year. YDC helps with seven events that are held throughout the year. It also does a lot of outreach from bell ringing for the Salvation Army to collecting food for the ICA Food Shelf. During the summer of 2015 MCE offered 585 camps /classes for youth. There were 6,741 registrations. Of those, 18 percent of the registrations were from outside the 10 cities located in the Minnetonka School District. For 2016 the enrollment to date is 20 percent higher than last year. The MCE's Summer Planning Guide (a mini version of its catalog) should be mailed out in a week or so. The City of Wayzata approached MCE and asked if MCE would be willing to offer programming (for youth and adults) in some of Wayzata's parks this summer. MCE will offer 36 different programs in seven of the parks. Councilmember Labadie stated the YDC is a great opportunity for older students to be leaders in the community. She then stated she has found the Summer Planning Guide easy to use. It lists programs by date and location. She noted that over the years she and members of her family have been involved in numerous MCE programs. She stated she has found them to be on point from a price and quality perspective with the exception of one program; the Play in the Parks program. The program allows registrants to go to different parks with one of the parks being Freeman Park in Shorewood. MCE's program is double the cost of Carver County's Chanhassen program which is held in Roundhouse Park south of Highway 7 and very close to Shorewood. A person would save over $50 a student by them participating at Roundhouse Park. She signed up her children for Chanhassen. A lot of residents from Shorewood and the City of Tonka have also signed up for the play program in Roundhouse Park because of the cost savings. She encouraged MCE to try and keep the District's residents participating in MCE's Play in the Park program and Shorewood residents in Shorewood's parks. She noted she raised this same concern last year. She also noted that excluding this one program she thought MCE's programs for all age levels are excellent. Mr. Litfin stated other communities pay staff different and their advertising costs are different. There are a variety of costs that factor into a program's cost. MCE staff will look into the one program. He then stated. MCE's catalog is the biggest marketing piece that goes out to the community. Mr. Litfin highlighted some of MCE's larger summer events. The Tonka Youth Triathlon on May 7. The Fourth of July Firecracker 1 mile, 5k and l OK runs. The Tonka Mud Run on July 1.6. The Tour de Tonka bike ride on August 6. People can volunteer to help with any of the events at www.minnetonkacommunityed.or . Ms. Bordurka discussed the MCE Adult Programs. She explained the 55+ population makes up the largest part of the adult population. MCE would like to increase that group's participation in MCE programs. MCE researched what its competition in the area was and what MCE programs were successful. It analyzed 5 years of data of participation in MCE's Adult Programs. The results indicated MCE had 1,900 one time customers of its Adult Programs. That group was sent a welcome back postcard offering them a discount if they registered for another class. They were sent out for three different topics; culinary; health, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2016 Page 5 of 6 wellness and fitness; and, dance. Twenty discount coupons have been redeemed to date. Eighty eight of the 1,900 registered for another class. There was a great return on a very small investment. This coming fall NICE intends to have an insert in the local papers. Ms. Bordurka stated participation in the Adult Programs has grown over the last few years. The areas of highest growth have been yoga, culinary, dance and computers. NICE has added new fitness courses. New courses were added to the Events and Lecture category: Dan Hartman History Lectures and Jodi Livon. Ms. Bordurka thanked Council for its time. Acting Mayor Siakel asked how the additional Adult programs were selected. Ms. Bordurka stated they were some of the most popular categories. In response to another question from Siakel, Ms. Bordurka stated the programs that will be offered in Wayzata's parks will be recreational based and most will be held outdoors. Councilmember Labadie stated she is pleased with the large amount of senior programming offered by NICE. Acting Mayor Siakel thanked them for coming. 7. PARKS 8. PLANNING 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule Engineer Hornby noted the Trail Schedule has not changed since Council's last meeting. He stated staff is working with Xcel Energy about relocating some power poles. He noted spring weight restrictions will be lifted about 12:00 A.M. on April 15. Acting Mayor Siakel asked if staff believes construction of the Smithtown Road east sidewalk extension will be substantially complete by June 30, 2016. Hornby stated that is what staff has been told. Hornby stated that during Council's last meeting Councilmember Woodruff asked if the Three Rivers Park District (TRPD) intends to stripe the area from the at -grade crossing of the Lake Minnetonka Regional LRT Trail crossing at County Road 19 to Manitou Park in the City of Tonka Bay. The plans show some striping but it does not go all the way to the Park. He had spoken with the Engineer for Tonka Bay and was told that Tonka Bay is considering a connection trail from the Park south to the LRT Trail. Other Administrator Joynes stated he is meeting with Excelsior City Manager Luger tomorrow and with representatives from Oppidan Investment Company on April 14. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES April 11, 2016 Page 6 of 6 Director Brown stated spring street sweeping is in progress. So is flushing of the watermain. He noted there had been a watermain break last week; it has been prepared. Director DeJong stated staff continues to work on the 2015 financial audit preparations. B. Mayor and City Council Councilmember Woodruff noted for the viewing audience that the video recordings for Council meetings are now being done in high definition. Acting Mayor Siakel asked when spring clean -up day is. Clerk Panchyshyn responded May 21. Siakel then asked if the City will again have a shredding event. Panchyshyn responded yes. Siakel stated there were excess funds in the Recycling Fund and she asked if there is any other service the City should be offering. Panchyshyn stated a second shredding day was added in 2015. Councilmember Labadie stated residents cannot bring car seats and booster seats to the spring clean -up drop -off site. She asked if that could be added to next year's event. Director Brown stated he will check into how to dispose of them. 12. ADJOURN Woodruff moved, Labadie seconded, Adjourning the City Council Regular Meeting of April 11, 2016, at 7:44 P.M. Motion passed 310. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: )I/K pakcilik1tv- Jean Panchyshyn, City Cler Sc t erby, M yor