03-27-17 CC Reg Mtg MinutesCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 27, 2017
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
10:00 A.M.
Mayor Zerby called the meeting to order at 10: OOA.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Siakel and Sundberg; Attorney Keane; City
Administrator Lerud; Director of Public Works Brown; and, City Engineer Hornby
Absent: Councilmembers Johnson and Labadie
B. Review Agenda
Sundberg moved, Siakel seconded, approving the agenda as presented. Motion passed 310.
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes of March 13, 2017
Zerby moved, Siakel seconded, Approving the City Special Meeting Minutes of March 13, 2017, as
presented. Motion passed 3.0
B. City Council Regular Meeting Minutes of March 13, 2017
Sundberg moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of March
13, 2017, as presented. Motion passed 310.
C. City Council Special Meeting Minutes of March 20, 2017
Siakel moved, Sundberg seconded, Approving the City Council Special Meeting Minutes of March
20, 2017, as presented. Motion passed 310.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Siakel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolution Therein.
A. Approval of the Verified Claims List
B. Proposal for Professional Services — WSB & Associates, Inc. for Infiltration and
Inflow Study, Sanitary Sewer System
C. Letter from Lake Minnetonka Conservation District
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D. Shorewood Yacht Club
E. Lacrosse Practice Wall
F. Adopting RESOLUTION NO. 17 -026, "A Resolution Approving Contract with
Northwest Associated Consultants to Update the City's Comprehensive Plan."
G. Setting the Date for the Appreciation Event
Motion passed 310.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
7. PARKS
A. Park Commission Meeting March 14, 2017, Minutes
Mayor Zerby noted the meeting packet contained a copy of the minutes from the March 14, 2017, Park
Commission meeting.
8. PLANNING
9. ENGINEERING/PUBLIC WORKS
A. Accept Quotes for Well No. 5 Maintenance Project and Award Contract
Director Brown explained the City solicited quotes for the televising the casing and the removal,
inspection, repair and reinstallation of the Boulder Bridge Submersible Well. The low quote was
submitted by EH Renner and Sons.
Staff recommends Council accept the quotes from EH Renner and Sons.
Mayor Zerby thanked Director Brown for his estimate being close to the quote amount. Brown clarified
that was Engineer Hornby's estimate. Zerby thanked Hornby.
Sundberg moved, Siakel seconded, accepting the base, alternative 1 and alternative two quotes
from EH Renner and Sons to televise, remove, inspect, repair and reinstall the Boulder Bridge
Submersible Well for an amount not to exceed $50,616.40. Motion passed 310.
10. GENERAL /NEW BUSINESS
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March 27, 2017
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A. Administrator and Staff
1. Monthly Budget Report
Mayor Zerby noted the meeting packet contains a copy of the March 2017 Monthly Budget Report.
2. Report on Live Building Burn Opportunity
Administrator Lerud noted the meeting packet contains a copy of an email from Excelsior Fire District
(EFD) Chief Gerber regarding live burn training for EFD firefighters on the property located at 25830
Birch Bluff Road. The dates for training range between April 5 and April 15 but not on each one of those
dates. The training will end on April 15 when the house would be burned down. Chief Gerber met with
the homeowner and walked the site inside and out. The types of training include search and rescue,
breeching walls, roof, and live burn evolutions.
Other
Mayor Zerby asked when street sweeping will be done. Director Brown stated it started about one week
ago; it began on the east end of the City because those roadways typically have the most edge control.
Zerby then asked if the sidewalks will be swept. Brown stated he thought that can be done with the new
machine Public Works has.
Engineer Hornby stated Council had asked about the last utility line to be buried along Smithtown Road
near the Country Club Road project site. The line is a Century Link line and it will bore in a new conduit
for the communications line.
Administrator Lerud noted that he and Mayor Zerby meet with representatives from the Three Rivers
Park District (TPD) on March 23 to discuss a potential bridge overpass at the Lake Minnetonka LRT
Regional Trail at County State Aid Highway (CSAH) 19. That project was not funded. The project was
ranked 26 on the federal government's ranking scale and only the top 10 projects received funding. It is
unlikely that the ranking will go up because the current formula favors very urban and densely populated
areas. There was also discussion about a tunnel in that area.
Mayor Zerby stated the area suffers from the lake affect; it does not have the population density for the
federal government to consider it high in its ranking. They met with TRPD Board of Commissioners
Chair Gunyou and Boe Carlson (Superintendent of TRPD) and Jonathan Vlaming (Associate
Superintendent of TRPD.) They discussed possibly helping the City with some north /south passages.
There was some interest in helping to fund widening Country Club Lane in order to link the LRT to
Chaska. There was also discussion about raising the roadway. There was discussion about waiting until
there has been one full year of use of the rectangular rapid flashing beacons (RRFBs).
Councilmember Sundberg asked how the RRFBs are monitored. Administrator Lerud clarified the City
does not monitor that. Councilmember Siakel asked who owns the RRFB; the County or the TRPD.
Director Brown responded the County. Mayor Zerby stated the TRPD funded them.
South Lake Minnetonka Police Department (SLMPD) Chief Meehan stated that since the sign was
installed near the RRFBs no incidents have been reported.
Mayor Zerby asked for an update on the utility franchise agreement that was discussed during the
February 24 Council and staff retreat. Attorney Keane explained that staff has looked at a couple of
models from other communities. He had spoken with representatives from the League of Minnesota Cities
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(LMC). He also consulted with the attorney that implemented something similar for the City of Elk River
and obtained the templates and documents for that. He thought he and Administrator Lerud can bring that
forward in due course.
Administrator Lerud stated staff is working backwards starting with the Capital Improvement Program
(CIP) to ensure the numbers are correct. The City does not want to propose a franchise fee that is not
sufficient to cover the deficit. He hopes that will be done by April 30. He clarified the franchise
agreement is separate. Council would then set the fee by ordinance. Attorney Keane stated he thought that
would be ready for Council to discuss by the end of April with actions to follow.
Councilmember Sundberg asked if there is any indication of how the utilities will respond. Attorney
Keane stated the attorney for Elk River who implemented the program with the utilities thought that the
utilities cooperated. Administrator Lerud noted the City would not be breaking new ground.
Mayor Zerby stated the City received a copy of the Mill Street speed study. He saw the pdf report and it
does not match the data that the City's policy looks for. The policy is the 50t" percentile and the pdf
shows the 85"' percentile which is a standard for the Minnesota Department of Transportation (MnDOT).
Director Brown explained the policy approved by Council calls for the speed trailer to be put out to
capture data. The data Zerby saw was preliminary data. The SLMPD used a radar box to capture
preliminary data. Staff is waiting to process the data captured by the speed trailer. That has been
conveyed to the interested residents. Zerby suggested Council review the policy. If it specifically calls out
the trailer it influences the results because drivers are informed of what speed they are driving. He is
looking for day -to -day data because that is what the residents notice.
Director Brown stated that everything that he recalls in the policy references the 85"' percentile which is a
very common target for traffic studies.
Councilmember Sundberg stated she has spoken with Mayor Zerby about having staff create a report that
shows the progress of the major projects (e.g.; the utility franchise fee).
B. Mayor and City Council
Sundberg moved, Siakel seconded, Adjourning the City Council Regular Meeting of March 27,
2017, at 10:18 A.M. Motion passed 310.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
City Admin' tra , Greg Lerud
W
D bbie Siakel, M yor Pro -Tem