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01-08-18 CC Reg Mtg MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUARY 8, 2018 7:00 P.M. MINUTES CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:03 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; Attorney Keane; City Administrator Lerud; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: None. B. Review Agenda Labadie moved, Johnson seconded, approving the agenda. Motion passed 510. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Siakel moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda. A. Approving the City Council Work Session Meeting Minutes of December 11, 2017 B. Approving the City Council Regular Meeting Minutes of December 11, 2017 C. Approval of the Verified Claims List D. Setting the 2018 City Council Regular Meeting Schedule E. Approval of the 2018 Pay Equity Report F. Accepting Donations for Arctic Fever G. Accepting organics Recycling Grant from Hennepin County H. Approval of Seasonal Hires: Ice Rink Attendants I. Annual Review out of State Travel policy J. Approval of Change Order 3 for Badger Park, Phase 2 Improvements, City Project 17 -09 Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 8, 2018 Page 2 of 5 3. MATTERS FROM THE FLOOR No one was present. 4. PUBLIC HEARING There were no public hearings. 5. REPORTS AND PRESENTATIONS There were no reports or presentations. 6. PARKS Parks Chairman Justin Mangold reported that the Planning Commission has been spending their time reviewing options for the Badger Park play ground area. He said the Commission has reviewed a large number of options and have coalesced around a pirate ship themed main structure. 7. PLANNING There were no planning items on the agenda. 8. ENGINEERING/PUBLIC WORKS A. Mill Street Speed Issue update Public Works Director said there has been additional speed information collected along Mill Street. He said the city had initial speed sampling done prior to the speed awareness displays that were installed on Mill Street. The results of that sampling showed that the 85" percentile was 36 miles per hour for both north and south bound traffic. Following the installation of the speed awareness displays, pursuant to council direction, additional speed sampling was done by SLMPD and Hennepin County. He said the results of that study showed that the 85`x' percentile for the northbound and southbound were 35 mph and 37 mph respectively. Brown said that a review of the data indicates that the displays are having a very limited impact on traffic. Brown said that speed at this level, according to the city's speed management plan, indicates that physical changes to the driving area are the most effective in reducing speed. One thing he said was not included in his memo is that Hennepin County plans to stripe those lanes to 11 feet which will create a designated bike area at grade. Brown said that even thought the data showed little impact from the speed awareness displays in reducing speed, the city obtained an estimate of $4,000 to move the existing sign and foundation an install it farther north. He said he wanted the council to have information for all options. Mayor Zerby said he thought moving the southbound facing sign farther north along Mill Street would lower speeds in that area. Zerby moved, Sundberg seconded, approving relocating the southbound speed awareness display farther north along Mill Street, motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 8, 2018 Page 3 of 5 9. GENERAL/NEW BUSINESS A. Annual Appointments and Designations for the City of Shorewood for 2018 Siakel suggested that the appointments and designations remain unchanged from 2017. After a brief discussion, Siakel moved, Labadie seconded, adopting RESOLUTION NO. 18- 005, "Making Appointments to Certain Offices and Positions within the City of Shorewood for the Year 2018." The following persons are appointed to the following offices and positions: a) Acting Mayor: Debbie Siakel Council Representatives to: b) Park Commission Liaison: January — June 2018: Jennifer Labadie July — December 2018: Debbie Siakel C) Planning Commission Liaison: January — June 2018: Kristine Sundbera July — December 2018: Patrick Johnson d) Metro Cities (AMM) and League of Minnesota Cities (LMC): Kristine Sundberg e) Alternate Metro Cities (AMM & LMC): City Administrator f) Lake Minnetonka Communications Commission: Scott Zerby g) Alternate Lake Minnetonka Communications Commission: Patrick Johnson h) Minnetonka Family Collaborative Council: Jennifer Labadie i) Coordinating Committee South Lake Minnetonka Police Department: Mayor j) Alternate to Mayor on Coordinating Committee South Lake Minnetonka Police Department: Jennifer Labadie k) Excelsior Fire District Board Member: Kristine Sundbera 1) Alternate Excelsior Fire District Board Member: Debbie Siakel m) Investment Committee: None n) Personnel Committee: Debbie Siakel and Kristine Sundbera o) Weed Inspector: Mayor P) Assistant Weed hnspector: Joe Lu owski 2. That the following other appointments are made: a) City Attorney: Timothy J. Keane, Kutak Rock LLP b) City Prosecutor: Ken Potts C) Emergency Preparedness Director: per Police Board Decision 3. Official Depositories: Alerus Bank, US Bank Wells Fargo 4M Fund & other Depositories as necessary 4. Official Newspaper: Sun Sailor. Notices may also be published in the Laker. 5. That the Blanket Bond (Official Bonds) is approved. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 8, 2018 Page 4 of 5 Motion passed 510. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff City Administrator Lerud said that the City received a certification from the GFOA for excellence in financial reporting for 2017. He said the city has earned this certification for quite a few years consecutively and Joe Rigdon and Michelle Nguyen deserve the credit for the recognition. Lerud said that the community ribbon cutting ceremony for Shorewood Landings is this Wednesday from 3:30 to 4:30. For those who were not able to attend the tour last month, this is a good opportunity to see this first class facility. Engineer Fauske said that staff has started working with the Minnehaha Creek Watershed District (MCWD) on a cooperative project to address surface and storm water issues in an area in roughly the center third of Shorewood. She presented a map showing the area. She said this is consistent with the areas discussed during a work session last year that identified needed improvements. Fauske said that city staff has had initial discussions with MCWD staff about a cooperative project in this area. Renae Clark, Planner and Project Manager for the MCWD said the watershed is looking forward to working with the city on this project. To that end, she said she is working on a Memorandum of Understanding between the City and MCWD that will outline the expectations of each group. Fauske said that she will look forward to sharing additional information with the council in future meetings as well as bringing back the MOU for council consideration. Council member Labadie said she thought it was important to let residents in this area know about the status and timeline of this project. Fauske replied that it was very early in the process to set a schedule, but she would keep the council informed as we go. When we get the point where we can publish a timeline, she said the city would make sure residents are aware. Fauske said, as the council directed at the last meeting, she has been researching the surface water issue at Whitley Mott's property at 24890 Yellowstone Trail. She said that she anticipated being able to have all the information she needed by the February 26 council meeting, and at that meeting she could present the historical data, the current issues, and potential solutions for the council to consider. Mr. Mott said he appreciated Ms. Fauske's attention to this matter and wanted to make sure that this issue receive the council's attention as well and that the process not bog down into inaction. He said he looks forward to hearing the information on February 26. Administrator Lerud presented the monthly financial report. There were no questions. Director Brown said that Arctic Fever is this weekend, and even though the lack of snow has forced the cancellation of the snow sculpture contest, there are many other activities going on the entire weekend. B. Mayor and City Council There were no comments. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 8, 2018 Page 5 of 5 11. ADJOURN Labadie moved, Johnson seconded, Adjourning the January 8, 2018 Regular City Council Meeting at 7:44 P.M. Motion passed 510.