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07-23-18 CC WS MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION COUNCIL CHAMBERS MONDAY, JULY 23, 2018 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 6:50 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel and Sundberg; City Administrator Lerud; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: None 2. 2019 STREET PROJECT City Engineer Fauske stated that staff would like direction from Council as to whether to proceed with one project area for 2019 or consider some bonding to proceed with a bit more aggressive project schedule. Councilmember Siakel stated that she has received multiple comments asking when the City was going to fix Birch Bluff and whether Marty Davis was going to pitch in and cover costs. She stated that she is not sure she is comfortable moving forward with bonding for four roads that the City will end up paying on for the next ten years and leaving all the other streets just sitting there that need work. She asked about the Street Fund balance. City Administrator Lerud stated that the Street Fund should have $1.39 million at the beginning of 2019. Public Works Director Brown explained that the priority of the roads was determined through a combination of the Pacer system and the core samples that have been taken, but also the location of water and the future ability to provide water connections where they do not already exist. The Council discussed water hook up infrastructure costs and how assertive to be about residents hooking up to the service. Mayor Zerby stated that he does not like spending the money to get the hook ups in place and then nobody actually hooks up to the system. He gave the example of the stubs along Smithtown Road that have been available for ten years and nobody is hooking up. Councilmember Siakel stated that perhaps the City should just have the courage to just do it, which will also add to the water fund. She noted this would help the City not to be always in the situation where it is struggling for money. She noted that she is still unsure which roads really need to be taken care of next year. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES JULY 23, 2018 Page 2 of 2 Public Works Director Brown stated that number one priorities are Glen Road, Amlee Road and Manitou Lane, and after that, it would be Grant Lorenz, Eureka Road and Birch Bluff as the top candidates. Councilmember Siakel noted that the projected cost listed is $2.7 million and the City only has $1.39 million in the budget. City Administrator Lerud reviewed the debt service bond information and stated that it is important to notice that the City is getting behind in the work, which is why staff wanted direction from Council on whether to bond for a more aggressive approach to the street projects and address the long -term plans. Councilmember Labadie stated that she is in a similar situation to Councilmember Siakel in that many residents have come to her asking about the Davis project kicking in to cover road projects. She stated that she understands the City does not go after residents, but it is a big issue with residents who have come to her asking about it. She stated that when she was debating running for Council or not, she held meetings at a coffee shop and the biggest issue people asked her about was whether the City was going to make them hook up to the water system. She stated that she thinks this topic merits more work session discussion time. Councilmember Siakel stated that she thinks there is a lot of misunderstanding surrounding the issue of water hook up and suggested part of the process should be doing some education to help people understand it better. Mayor Zerby stated that he does not feel that the City can keep spending money simply hoping that people hook up to water system. He stated that a better business plan is needed and perhaps some incentives for hooking up need to be created. He stated that mandating hook up to residents is the last thing he wants to do. City Engineer Fauske confirmed that for the next work session, the Council would like more information on water connections, a more in depth discussion on educational components, as well as details of the criteria used to evaluate the roads with Pacer ratings and core sampling information, Johnson moved, Siakel seconded, Adjourning the City Council Regular Meeting of July 23, 2018, at 7:05 P.M. Motion passed 5/0. ATTEST: '01ARN, I �7 -_ "? 1� Sandie Thone, City Clerk Sco erby, Ma-