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08-13-18 CC WS MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, AUGUST 13, 2018 5:30 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 5:30 p.m. A. Roll Call Present, Mayor Zerby; Councilmembers Johnson, Labadie, and Siakel; Planning Commissioners Gorham, Davis, Eggenberger, Maddy, and Reidel; City Administrator Lerud; Planning Director Darling; Director of Public Works Brown; Finance Director Rigdon, and City Engineer Fauske Absent: Councilmember Sundberg B. Review Agenda Labadie moved, Siakel seconded, approving the agenda as presented. Motion passed 4/0. 2. COMP PLAN A. Transportation Planning Director Darling explained that the transportation consultant had a family emergency, so she would be reviewing the PowerPoint slide presentation. She reviewed what was included in the Transportation Chapter and noted the primary components are the roadway system and the non - motorized transportation. She explained the roadway system functional classification and access points. Mayor Zerby noted that he felt that Vine Hill Road, Old Market Road and even Delton Avenue may also be considered collector roads. Planning Director Darling explained that will be discussed in the Implementation Chapter and noted that they are looking to increase the classification of a few roadways. She reviewed the map of the functional classification, jurisdictions and existing traffic volumes as well as the expected traffic volumes. She explained the traffic analysis zones that show the number of people and businesses in these areas. She stated that the non - motorized transportation for the City is essentially the trail system. She gave a very brief explanation of the existing freight and transit services. She reviewed the next steps: revise function classification system; CSAH 19 improvements; development of traffic studies; Highway Seven traffic flow; Smithtown Road /Country Club Road/ Yellowstone Trail /Lake Linden Drive Traffic Committee Recommendations; Roadway Design and ROW Standards Following Subdivision ordinance; traffic calming. Traffic device evaluation process; complete street process; sidewalk and trail locations; sidewalk and trail design. Mayor Zerby noted that he noticed that CSAH 19 that goes in front of the public safety facility has half the traffic count as Highway Seven. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES AUGUST 13, 2018 Page 2 of 5 Commissioner Reidel asked about the long -term plans for Highway Seven and whether it can transition into a freeway at some point. City Engineer Fauske stated that she knows that MN DOT did an extensive study on it years ago when they were considering access control. She knows that they have stated that it is a unique corridor and she is not aware of any plans for widening the road. She has had numerous discussions regarding the intersection at Church and Minnewashta Parkway and the volumes in that area. The feedback the City has gotten from MN DOT is that the numbers are not triggering any changes, Councilmember Siakel stated that she questions the accuracy of some of the numbers regarding traffic volumes especially with some of the large developments that will be going in. Councilmember Labadie agrees with Councilmember Siakel and would like to know how long of a time period was used to determine the road capacity and volume numbers, including what time of the year and what time of the day the data was gathered. She thinks the school traffic needs to be given consideration because a study done in July will be very different than a study done during the school year. Councilmember Johnson stated that the population of our school district between 2012 and now has increased by over 3,000 students and the majority are due to open enrollment. Councilmember Labadie stated that she agrees and there are a lot of open enrollees coming to Minnewashta for Spanish, or driving through to go to Excelsior for Mandarin. City Engineer Fauske stated that she can check with MN DOT on their protocols for taking the counts. Councilmember Labadie stated she is more concerned about the traffic counts from the roads that are not even mentioned such as Church Street, Vine Hill Road, and Eureka Road, for example, that are high traffic roads. Commissioner Reidel stated that lie feels technology may greatly change traffic in 20 years. He also stated that he feels that Highway Seven is a very dangerous road because people drive freeway speeds with stoplights and open access to the road. He stated that he would be curious to know mortality statistics for that type of highway versus a freeway. Mayor Zerby reiterated that he would like them to take a closer look at Delton Avenue. Public Works Director Brown noted that Delton Avenue is actually named Brahms Boulevard once it enters Shorewood. Councilmember Labadie stated that she would like to have all the feeder roads from the western edge of Highway Seven up to the first stoplight, be considered in totality, because in her opinion, there needs to be another stoplight in that area. Public Works Director Brown stated that Chanhassen has been asking MN DOT for a signalized intersection at Minnewashta Parkway and suggested that perhaps the Council could band together with Chanhassen and work at lobbying MN DOT. He suggested passing something in resolution form. Councilmember Johnson stated that he would also like to know what criteria is used for a signal versus a roundabout. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES AUGUST 13, 2018 Page 3 of 5 B. Surface Water Management Bill Alms, project manager at WSB gave an overview of the surface water management plan and noted that it had last been updated in 2008. He noted that because the City is relatively flat, as more development and redevelopment happen, drainage issues are more prevalent. He reviewed some of the problem areas in the City, such as the western area including Freeman Park. Councilmember Johnson stated that he has mentioned before the issue at Freeman Park and dealing with the Railroad Authority. He had heard from multiple sources that the Railroad Authority will not allow the City to go in and remove the debris from their ditches that is causing issues. He stated that received a letter from the Railroad Authority as a gentle reminder not to throw stuff onto their property. He stated that he called the name listed on the bottom of the letter and talked through the idea of removing some of the dead vegetation and things that were causing drainage problems. He stated that this individual indicated that there was an openness from the Railroad Authority to work with the City and the watershed district to help make that happen. Mr. Alms reviewed the goals and policies that will be carried over from the 2008 surface water management plan. He reviewed the priority projects for implementation such as: Freeman Park outlet; outlet for landlocked Lake Mary; various street reconstruction projects; slope stabilization for Silver Lake; and projects in conjunction with Minnehaha Creek Watershed District. Mayor Zerby noted the table in the packet that outlined the priority of the projects lists the first project as TBD and $100,000. He stated that seems to say that the City does not know what our top priority is. He noted that the second priority lists storm sewer improvements with a cost of $4.5 million. Mr. Alms stated that this language can be updated. City Engineer Fauske explained the process and considerations when staff began to look at the surface water management plan. She stated that the intent was to provide a placeholder within the plan using the average replacement costs. Mayor Zerby stated that he has a problem with the general language of those top two items. Commissioner Reidel stated that it appears that the higher priority items relate to drainage and are probably things that are complained about the most. He stated that the lower priority items appear to be things related to water quality improvement. He would like to see this table broken down by what it is targeting in addition to priority and cost. He noted that he would also like to see a cost /benefit analysis. Councilmember Siakel stated that her biggest question is whether this is a complete list. She stated that in her mind the biggest threat to the City is stormwater management. She stated that she does not want it to become all talk and no action and expressed concern that the City may not be budgeting and planning appropriately for this area. Mr. Alms stated that the Riley Purgatory Watershed District has approved the plan and noted that they now have a fully functioning staff and rules. He stated that in the past they did not have that and the LGU status was transferred to Minnehaha Creek Watershed District. He stated that they are recommending transferring that back to the Riley Purgatory Watershed District for the City. Commissioner Reidel asked about the rules and regulations between the City and the watershed district and noted that sometimes the City has stricter rules. He stated that he feels that should be coordinated better. CITE' OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES AUGUST 13, 2018 Page 4 of 5 3. CIP — CONTINUE DISCUSSION City Engineer Fauske stated that at the last work session, the Council had a brief opportunity to begin discussion of the Capital Improvement Plan. She explained that staff has gone through and provided the Council with some additional information that they had requested. Public Works Director Brown reviewed the rankings and how they change with sealcoating and mill and overlay. He explained how the pavement ratings were compiled and noted that there are a few discrepancies because he and City Engineer Fauske were working from different year reports. He discussed the competing needs of road rebuilding and watermain access. He stated that there are a lot of factors that are considered in ranking the roads. Mayor Zerby stated that he noticed some of the discrepancies in the rankings and he does not know how to interpret the information. He stated for example, the Enchanted roads are listed as a seven in one place and in the other are listed for consideration of reclamation. He stated that he would like to be able to look at where the money would be best spent. Councilmember Siakel stated that there have been many discussions about water hook ups and she believes that if someone wants water and is willing to sign up, that those projects become priority because it would help the City reach its goals. She stated that this may relate to the next agenda item but asked whether the three streets recommended were the best use of the bonding. City Administrator Lerud explained that the three recommended areas: Glen Road -Amlee Road - Manitou Road; Woodside Road, and the islands, can be completed with no impact to or from the other projects the city needs to consider. He noted that in the other areas being considered, there are other factors to be weighed, such as storm water and sequencing. He stated that the debt service bond was roughly half of what is currently being set aside for street maintenance each year. The City will continue to be able to have funds to do additional project. He said this proposal jump starts road reconstruction plans and gives some time to sequence the other roads. Councilmember Siakel stated that Mayor Zerby had mentioned something at the last meeting that she now feels has some validity. He had questioned why the City is spending the money on infrastructure to put in watermain hook ups and then leaving it up to the residents to choose to hook up or not. She stated that perhaps the shift needs to be towards making sure there is good drainage and stormwater management rather than making sure the City installs water hook ups that people are not going to use. Commissioner Eggenberger asked what the tipping point would be for how many people need to sign up before water is put in. Councilmember Siakel stated that she believes the current rule is two- thirds of the residents on the street need to sign up. She thinks this issue warrants more discussion. Councilmember Labadie stated that at the last meeting, Mayor Zerby talked about some possible incentives for people to hook up to water. She stated that she would prefer to explore that option rather than penalizing residents by not putting in the infrastructure. She stated that she would like to look at this with hard numbers and consider incentive -based programs. 4. WATER CONNECTIONS City Administrator Lerud noted that the next work session on August 23, 2018 is scheduled for discussion of the operating budget and CIP. He suggested that because there was not time at this meeting to discuss this item, that it be put on the August 23 work discussion for discussion. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES AUGUST 13, 2018 Page 5 of 5 5. ADJOURN Johnson moved, Labadie seconded, Adjourning the City Council Work Session Meeting of August 13, 2018, at 7:00 P.M. Motion passed 4/0.